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Presentation by Ofer Shimrat Preparing to Practice Computers & IT November 22, 2008.

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Presentation on theme: "Presentation by Ofer Shimrat Preparing to Practice Computers & IT November 22, 2008."— Presentation transcript:

1 Presentation by Ofer Shimrat Preparing to Practice Computers & IT November 22, 2008

2 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 2 Introduction Health Insurance Portability & Accountability Act Medical Applications determine your needs Network Architecture & Types of Networks Wired Network or Wireless Network Desktop Hardware & Software Recommendations Server Hardware & Software Recommendations Network Hardware & Software Recommendations Network and Computer Security Backup Strategies and Disaster Recovery Insurance to protect your computer assets Productivity and Feature-Rich Enhancements Computer Best Practices and Conclusion

3 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 3 HIPAA Compliance Health Insurance Portability and Accountability Act Enacted August 21, 1996 Applies to Health Plans, Providers & Clearinghouses Protects all individually identifiable health information Mandates patient record privacy in any transaction –Electronic –Paper –Oral Requires written security standards & procedures Staff must understand security logic Minimum necessary use & disclosure Appointment of a security manager Inventory and catalog all exposed IT components Sanctions for security policy violations Only as effective as your weakest link

4 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 4 Software determines hardware - Integration Small or Solo Practice Medium Size Practice Large Practice Electronic Health Record (EHR) or EMR system Medical management systems Medical equipment applications Medical imaging applications Appointment Scheduling systems Electronic patient charts & scanning Billing applications Office productivity applications Wireless hardware applications Medical Software Applications

5 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 5 Network Topology Less expensive Not scalable Slower No central control More maintenance Fragmented Backup More expensive Scalable Faster Central management Less maintenance Centralized Backup Peer-To-Peer NetworkClient/Server Network

6 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 6 Wired or Wireless Wired –Faster (10/100/1000/10000 Mbps) –More secure –Always on and connected but more preparation –Professionally installed same time as Telco wiring –Use CAT 5e, CAT 6 or CAT 7 Ethernet cabling –Concentrate to patch panel and label clearly –Wire enough drops for the future office needs –Diagram & document your office wiring Wireless –Slower (11/22/54/108/125/240 Mbps) –Less secure –May have blind spots but more convenient –Wi-Fi 802.11 a / b / g / n / i standard –Bluetooth standard –Use encryption with password protection

7 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 7 Desktop Hardware & Software YESNO MS Windows XP Professional SP3MS Windows XP Home Edition MS Windows Tablet PC Edition SP3MS Windows XP Media Center Edition MS Windows Vista Business or Ultimate SP1MS Windows Vista Home (any) MS Office 2003 SP3 or MS Office 2007 SP1Open Source, Star Office, Corel Commercial software with tech supportUnsupported shareware without help Intel Core 2 Duo or Core 2 Quad processorIntel P4 or slower AMD processors 2,048 MB (=2 GB) of RAM or more512 MB of RAM or less SATA II hard drive >= 80 GBPATA or EIDE hard drive of any size TFT flat screen >= 19 inch diagonalCRT monitor of any size USB 2.0, 3.0 or Firewire 400/800 portsUSB 1.1 ports or No USB ports Power Supply >= 410 watts V 2.2Power Supply < 250 watts DVD-RW dual layer and CD-RWCD ROM 3 or more expansion slots1 or no expansion slots Extended parts/labor warrantyNo warranty or closeout sale

8 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 8 Server Hardware & Software The heart of your network & greatest IT asset Professionally installed/configured/maintained 64 bit server grade hardware components Server grade chassis & expansion slots Redundant power supplies and cooling fans Redundant Array of Independent Disks (RAID) Extended warranty & replacement service MS Windows 2003/2008 Server (various editions) MS Exchange 2003/2007 (various editions) MS Small Business Server 2003/2008 (2 editions) MS Essential Business Server 2008 (2 editions) Intranet, Internet & Extranet Remote login, security groups & privileges

9 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 9 Network Hardware & Software YESNO Smart or Managed SwitchHub Separate Wired/Wireless devicesAll-In-One Wired/Wireless device UPS Battery Backup with USB connectionSurge Protector or plain power strip Laser printer with network connectivityInkjet printer with local connectivity Cable modem, DSL modem, T1Dial Up account or ISDN Document Scanner/Fax with ADF trayPortable single sheet scanner Network based fax for all usersSingle line modem for one user Hardware Firewall or UTM applianceSoftware Firewall or No Firewall 128 bit wireless encryption with passkeyNo wireless encryption and no passkey Change default passwords & documentLeave default passwords or no document Fill out warranty registration & sendThrow away warranty cards or ignore Professionally installed cabling with jacksCables on floor or hanging from ceiling Air conditioned facilities & air flowHeaters next to computer equipment

10 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 10 Security Hardware & Software Firewall or Unified Threat Management (UTM) Anti-Virus software or hardware equivalent Anti-Spam software or hardware equivalent Anti-Spyware software or hardware equivalent Authenticated user security & passwords Encryption software or hardware equivalent Anti-Virus Anti-Spam Anti-Spyware SERVER Firewall or UTM

11 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 11 Backup & Disaster Recovery Data as your most important asset Nightly Backups with verify logs Full, Differential, Incremental backups Rotation of backup devices On-line, On-Site and Off-Site rotation Recommend external USB/eSATA drives Backup or Image Backup Software Volume Shadow Copy Operational Backups & Restores Disaster Recovery Backup, Backup, Backup

12 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 12 Insurance Inventory & catalog all IT components (HIPAA) Send copy to Insurance Agent/Head Office Inland Marine Coverage Flood Insurance Filed class and Non-filed class coverage Business Interruption Coverage Sprinkler Systems & Smoke Alarms Theft versus Burglary User alarm codes and monitoring Umbrella Policies

13 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 13 Productivity and IT P – Purpose of the communication A – Action and dues dates S – Supporting documentation S – Summary in subject Delete It Do It Delegate It Defer It Voice-Mail E-Mail Meetings Memos Phone calls Communication channels (devices) employed in the organization The preferred communication method for specific scenarios The type of information appropriate for each channel (device) Response time guidelines, base on the communication method Adapted from McGhee Productivity Solutions

14 HIPAA Compliance Introduction Medical Applications Network Topology Wired or Wireless Desktop H/S Server H/S Network H/S Security H/S Backup & DR Insurance Conclusion Productivity 14 Be HIPAA compliant Software determines what hardware Understand your network topology Choose hardware with the future in mind Backup, be secure, redundant & insured Conclusion Ofer Shimrat TEL: (858) 569-0300 FAX: (858) 569-0303 EML: ofer@soundoffcomputing.comofer@soundoffcomputing.com URL: www.soundoffcomputing.comwww.soundoffcomputing.com


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