3 Individual Assistance Sequence of Delivery Voluntary AgenciesEmergency Food, Shelter, Clothing, Medical NeedsInsurance(Homeowner, National Flood Insurance Program)Applicants May Be Referred to any or all of the belowFEMA Housing AssistancePersonal PropertyFEMA/State Other Needs Assistance (ONA)
4 FEMA Housing Assistance Not Income DependentCan Receive Award in More than One CategoryTemporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers)Repairs (Up To $5,400)Replacement (Up to $10,900 towards a new home)Permanent Housing Construction
5 Not Eligible for SBA Loan FEMA/State Other Needs Assistance (ONA) Personal Property Income DependentFEMA Screens Applicant’s IncomeEligible for SBA LoanLoan for Personal SBA PropertyLow interest loans for owners or renters for up to $40,000Not Eligible for SBA LoanFEMA/State Other Needs Assistance (ONA)Personal PropertyTransportationMoving & StorageGroup Flood Insurance
6 FEMA/State Other Needs Assistance (ONA) Not Income DependentMedical ExpensesDental ExpensesFuneral ExpensesOther Disaster Created Needs
7 Individual Assistance Sequence of Delivery Voluntary AgenciesEmergency Food, Shelter, Clothing, Medical NeedsInsurance(Homeowner, National Flood Insurance Program)Applicants May Be Referred to any or all of the belowFEMA Housing AssistancePersonal PropertyFEMA/State Other Needs Assistance (ONA)Not Income DependentIncome DependentCan Receive Award in More than One CategoryNot Income Dependent1. Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers)2. Repairs (Up To $5,400)3. Replacement (Up to $10,900 towards a new home)4. Permanent Housing ConstructionFEMA Screens Applicant’s IncomeMedical ExpensesDental ExpensesFuneral ExpensesOther Disaster Created NeedsEligible for SBA LoanNot Eligible for SBA LoanIf applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency LiaisonSBA Loan for Personal PropertyFEMA/State Other Needs Assistance (ONA)Low interest loans for owners or renters for up to $40,000Personal PropertyTransportationMoving & StorageGroup Flood InsuranceFurther housing assistance beyond the scope of FEMA’s programs will be provided based on incomeUnmet NeedsVoluntary Agencies to assist other needsSBA Loan for Real PropertyHomeowner loans up to $200,000Unmet NeedsVoluntary Agencies to assist with further Real Property needs if applicant is not eligible for a loanIf applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency LiaisonUnmet NeedsVoluntary Agencies to assist other needs* Maximum Individual and Household (IHP) Amount is $28,200
9 Hazard Mitigation Grant Program (HMGP) Purpose: Natural Hazard Mitigation Projects44CFR SectionFunding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%)Competitive (within the state of Idaho)Idaho usually requests program on statewide basis.Contact State Hazard Mitigation Officer for additional information (Dave Jackson)
10 Hazard Mitigation Grant Program (HMGP) Purpose: Natural Hazard Mitigation Projects44CFR SectionFunding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%)Competitive (within the state of Idaho)Idaho usually requests program on statewide basis.Contact State Hazard Mitigation Officer for additional information (Dave Jackson)
11 Hazard Mitigation Grant Program (HMGP) Eligibility State and Local Governments.Private Non-profit organizations or organizations that own or operate a non-profit facility as defined in section e.Tribal GovernmentsState can limit eligibility to impacted areaApplicants must be covered by FEMA approved all-hazard mitigation plan as indicated in 44CFR section 201.6
12 Fire Management Assistance Grant Program (FMAGP)
13 Used for the mitigation, management, and control of fires on publicly or privately owned forests or grasslands, which threaten such destruction as would constitute a major disaster75/25 cost share between Federal and StateImplemented on an expedited basisState must demonstrate total eligible costs for a declared fire ($100k per fire) meet or exceed individual or cumulative fire cost threshold ($500k state threshold)
14 FMAGP Eligible Costs Field Camps Equipment use Repair and Replacement ToolsMaterials and SuppliesMobilization and Demobilization activities
16 Public AssistanceThe Public Assistance Program provides Federal and State reimbursement assistance for the repair, replacement, or restoration of disaster damaged publicly owned and certain private non-profit facilitiesFEMA has implemented changes to the Program which involve streamlining the inspection/review process and providing a focus on customer service
17 The Public Assistance Process DisasterEventStateFundingDeclarationApplicantPDAApplicant'sBriefingThis slide outlines the multi-step funding process under the Public Assistance Program. The disaster event triggers the declaration process which for some applicants may or may not include a Preliminary Damage Assessment (PDA). All potential applicants will attend an Applicant’s Briefing. Applicants will submit the Request for Public Assistance which is available at the applicant’s briefing and through electronic means such as the Internet, to officially apply for funding. Each Applicant will be assigned to a Public Assistance Coordinator (PAC) and the PAC will hold a Kickoff Meeting with the applicant to begin the process of documenting disaster recovery projects. The PAC will assist the applicant in completing Project Worksheets for all projects. Project Worksheets will be approved after validation. The funding will be made available to the State. The State then disburses the funding to the applicant according to State regulations.FEMA’s goal is to provide the funding as efficiently and expeditiously as possible to allow a quick recovery of communities affected by disaster or emergency events.CompleteProjectWorksheetsSubmissionofKickoffRequestMeeting
18 Facility Work Cost Applicant ELIGIBILITY The Public Assistance Program provides assistance for eligible projects.Four factors are considered to determine eligibility of a project.1. Eligible applicants include State and local governments, Native American Tribes and tribal organizations, certain private non-profit organizations.2. To be eligible a facility must:Be damaged as a result of the disaster event.Be located within a designated disaster area.Be the legal responsibility of an eligible applicant.Be in active use at the time of the disaster event.Not be under the authority of any other Federal agency to fund.3. To be eligible the work must be authorized in the Stafford Act.4. To be eligible a cost must:Be reasonable and necessary to accomplish eligible work.Be in compliance with Federal, State, and local laws and regulations.Cost
19 Reference page 37 Public Assistance Policy Digest EligibilityEligible APPLICANTS include:State government agenciesLocal governmentsIndian Tribal governmentsCertain Private Nonprofit organizationsReference page 37 Public Assistance Policy DigestThese are my notes for this screen
20 Reference page 39 Public Assistance Policy Digest EligibilityEligible FACILITY criteria:be responsibility of eligible applicantbe located in designated disaster areanot under specific authority of another Federal agencybe in active use at the time of the disasterReference page 39 Public Assistance Policy DigestFacility designed as: building, works, system or equipment built or manufactured or an improved or maintained natural feature that is owned by an applicant.
21 Eligibility Eligible COST criteria: reasonable and necessary to accomplish workcomply with Federal, State, & local requirements for procurementreduced by all applicable credits (i.e. insurance, salvage)These are my notes for this screen
22 Types of Eligible Work Emergency Work Permanent Work All projects fall into one of two types of work:Emergency work, includes debris removal and emergency protective measures. Eligible emergency work must eliminate or reduce immediate threats to life, health, safety or improved property.Permanent work, includes permanent repair or restoration of eligible facilities. Examples of permanent work include roads, bridges, water control facilities, buildings, utility systems, and parks.Again work must be required as a result of the declared disaster event and be located within an area designated by the President.
23 Emergency Work Debris Removal Emergency Protective Measures Emergency work consists of debris removal and/or emergency protective measures.Debris RemovalEmergency Protective Measures
24 Permanent Work Road and Bridge Systems Water Control Facilities Public Buildings/EquipmentPublic UtilitiesOther (Parks, Recreation)Permanent work may involve repair, restoration and replacement of roads, bridges, water control facilities, buildings, vehicles, equipment, public utilities, and other facilities.Permanent work must be required as a result of the disaster event.
25 Special Considerations Are issues that must be reviewed before federal grant money can be obligated to repair or restore damaged facilities.These considerations include, but are not limited to, insurance, hazard mitigation, historic issues and environmental issues.
26 Hazard Mitigation Section Section 404 406 for eligible Public Assistance Programdamages404Section406Sectionfordamages within thecommunity in generalThere are distinct differences in hazard mitigation available under the Public Assistance Program and under the Hazard Mitigation Grant Program.The Public Assistance Program is established by Section 406 of the Stafford Act (P.L , as amended). Section 406 allows funding for cost effective mitigation measures for eligible projects that were damaged by a declared disaster. Public Assistance Program hazard mitigation is often called 406 mitigation mitigation must be incorporated in projects that are eligible under the Public Assistance Program.The Hazard Mitigation Grant Program is established by Section 404 of the Stafford Act. Section 404 allows funding of most measures that will reduce the potential for disaster damages to improved property within the community in general. Hazard Mitigation Grant Program funding may be used to acquire disaster prone property to create a buffer against future disasters, construct new facilities, or even non-structural measures such as development of floodplain management regulations. Hazard Mitigation Grant Program hazard mitigation is often called 404 mitigation mitigation will not be discussed in greater detail during this briefing.<<State Input>>
27 Hazard Mitigation Scenario Disaster damagePre-disaster406Section404Larger culvert withconcrete wing-wallsNew upstreamretention pondThis slide depicts the difference between 406 mitigation and 404 mitigation.The larger culvert and concrete wing-wall mitigation project can be included in the Public Assistance Program grant because:This is a disaster damaged site eligible for Public Assistance Program funding.It reduces or eliminates the potential for future damage.It is incorporated in the permanent repair of disaster damage.The increased cost of the mitigation compare favorably to the current disaster damage to the road and culvert.The costs to construct a new retention pond upstream to regulate high water flows, could be considered for funding through the Hazard Mitigation Grant Program. The 404 mitigation would consider the cost to acquire the property and construct the pond compared to the benefits to all improved property protected by the mitigation. Contact the State Hazard Mitigation Officer to apply for the Hazard Mitigation Grant Program.<<State Input>>
28 Cost Criteria: Large and Small Small projects = $60,899 and belowLarge project = $60,900 and above
29 What Are The Timelines? Requesting Assistance Submit Request for Public Assistance within 30 days of date of disaster designationProject information submitted within 60 days of Kickoff MeetingFEMA will take action on granting funds within 45 days of receiving all information for that projectSubgrantee may appeal FEMA’s decision with 60 days of notification of decision
30 What Are The Timelines? Completing Work Debris removal ……..6 monthsEmergency work……6 monthsPermanent work……18 months
31 Application Forms Request for Public Assistance W-9 State Vendor Enrollment Form-Idaho Electronic Payment Form (Electronic Funds Transfer Authorization)Designation of Applicant Agent
32 Documentation Document everything! Existing systems may be sufficient Maintain records at least three years after closeout
33 Types of Documentation Completed timesheetsPurchase orders and invoicesContractsEquipment recordsFringe benefit information
34 Additional Resources Public Assistance Handbook – FEMA 323 Public Assistance Guide – FEMA 322Public Assistance Policy Digest – FEMA 321FEMA web page atSection 406 of Stafford Act44 Code of Federal RegulationsYour Area Field Officer
35 Idaho Bureau of Homeland Security Contacts Phone: (208) 422-3040, Fax: (208) 422-3044 Don Taylor, Disaster Recovery Manager, Public Assistance/FMAGP,Cherylyn Murphy, Individual Assistance Program Manager,David Jackson, Hazard Mitigation Program Manager,
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