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HEI carbon management programme your programme advisors Anna Wieckowska (PAC) –experienced in change management and communications internationally as.

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Presentation on theme: "HEI carbon management programme your programme advisors Anna Wieckowska (PAC) –experienced in change management and communications internationally as."— Presentation transcript:

1

2 HEI carbon management programme

3 your programme advisors Anna Wieckowska (PAC) –experienced in change management and communications internationally as well as in the UK public sector –worked with 15 Local Authorities on LACM7 programmes and supported PSCM Steven Heape (PAT) –Chartered Engineer and accredited project manager –12 years of experience leading engineering projects –Worked on and led different CM programmes in the private and public sector

4 your programme leaders Project Leads –Nigel Hodgson –Energy Manager –Denise Shearman –Head of Campus Services Project Sponsors –Prof Tony Downes –Deputy Vice-Chancellor –Mr Colin Robbins –Director Estates & Facilities Management

5 the plan for today programme board session (1 hour) –context of carbon management and HECM6 –role and terms of reference of the board –our drivers –setting the challenge –key milestones and reporting carbon management team and programme board (1 hour) –context of carbon management –what is HECM –our drivers and targets –what do we need to do now carbon management team (2 hours) –who is on the team –success factors and blockages –previous and current projects –scope –actions and next steps

6 objectives of this session to understand the context of carbon management and of this programme to establish the Programme Board and its terms of reference to confirm key drivers to set an aspirational target to understand milestones

7 the context of carbon management and of this programme

8 some of the key drivers climate changediminishing fossil fuels organisational carbon management costs & funding

9 size of the prize….. public sector estate England Direct Impact 19.5m tCO2 in buildings alone 8% of non-domestic UK CO2 energy bill in excess of £2.6b PSBS own 10% of all land in the UK at ~ 1m hectares & tens of thousands of buildings Indirect Impact public services touching key elements of private & domestic sector leadership both through education and by example policy drivers including Ni185,6 (Councils) procurement & planning policy

10 welcome to HECM6 the largest HECM programme yet... 19 large HEIs 14 smaller HEIs combined energy bill of around £46million carbon emissions of ~ 346,000 tonnes

11 HECM progress to date- update! over 264,000 tCO 2 pa savings identified to date Thats over 4,000 tCO 2 per university total cost savings identified of £52m pa on average £825k per HEI per year £ savings based on the 63 HEIs who have quantified £ savings CO 2 savings based on the 63 HEIs who have quantified CO 2 savings

12 what will you achieve on HECM? educated and mobilised team established senior governance baseline & future projection identified & quantified opportunities business case & financing CIF2 Compatible Carbon Management Plan

13 the five step process MOBILISE step 1: mobilise the organisation BASELINE AND FORECAST step 2: set baseline and forecast IDENTIFY AND QUANTIFY PROJECTS step 3: identify and quantify projects CARBON MANAGEMENT PLAN step 4: define your Carbon Management Plan (CMP) IMPLEMENTATION step 5: implementation

14 alignment with CIF2

15 carbon management programme board why have a programme board? what the board should do who should be on it

16 why have a programme board? brings together a number of initiatives contributing to a single aim: reducing carbon emissions provides regular, strategic oversight and monitoring of progress against plan and towards benefits raises blockages to a level where they can be removed, e.g. resourcing issues manages the expectations of key stakeholders recognizes achievements

17 terms of reference champion and provide leadership on CM set and review strategic direction and targets own the scope of the CM Programme and prioritise carbon reduction projects monitor progress towards objectives and targets remove obstacles to successful completion of CM projects review and champion plans for financial provision of CM projects ensure there is a framework to co-ordinate projects in CM Programme not just a committee but a driver!

18 who should be on the board? Project Sponsor (Chair) Executive Sponsor (Senior Academic) Finance Champion Co-sponsors to cover main areas of the organisation undertaking CM work (e.g. Estates, Facilities, IT) CM Project Leader CM Reduction Project Owners attend periodically to update Board at key stages, or for project issues where the the Board can provide guidance or resource

19 why programmes fail lack of real senior management support / availability lack of resource, e.g. additional to the day job lack of financial buy-in to invest-to-save projects PS or PL leaves – no succession planning seen as PL project – no wider engagement energy management seen as contract efficiency, not proactive demand reduction poor spread of projects

20 drivers for carbon management Anerobic Digestion at Harper Adams evolving landscape of drivers what are our key drivers?

21 an evolving landscape of drivers…. national drivers; –Climate Change Act 2008 (34% by 2020, 80% by 2050) –Display Energy Certificate and Building Regulations –Carbon Reduction Commitment Energy Efficiency Scheme –incentives; Feed in Tariffs & the Renewable Heat Incentive organisational drivers; –saving money –improving reputation –leadership by example –responding to demands of staff and students sector specific drivers; –HEFCEs Carbon Reduction Strategy –sector target of 48% reduction 2005-2020 CIF2

22 PoliticalEconomicSociologicalTechnicalLegalEnvironmental what are your drivers? what are the top three drivers for your organisation ?

23 our drivers are… our top three drivers are: 1.…. 2.…. 3.….

24 setting the challenge the importance of setting a target what should our aspirational target be? wind turbines at lancaster

25 the importance of setting an aspirational target bottom-up target setting has created low ambition on previous phases top-down target setting –sets the challenge for the team –motivates the team to look at every area with any carbon emissions –encourages pro-activity –delivers higher carbon savings 2009 aspirational target = 30% baseline reduction over 5 years

26 setting targets 1990200520002015201020201995 100 116 60 80 70 90 tonnes CO 2 Sector Agreed Target 1990–2020 34% reduction 2005-2020 48% Increase by 16 t or 16% HECM4 25% reduction HECM5 30% reduction Min. CIF2 requirement – reduction on 2005 5 year target HECM6 Example: hypothetical HEI

27 meeting the reduction targets 90% 100% 50% 70% 60% 80% 30% Better design & asset management Low CO 2 new build Property rationalisation Procurement changes Good Housekeeping Monitoring and Targeting Behaviour change and training Regular inspection & Audit Invest to Save Insulation, heat recovery Lighting and controls Combined heat and power (CHP) Plant / fleet replacement Renewable Technologies Biomass boilers, Wind Solar thermal, GSHP, etc Organisational realignment Policy change & process review Zero carbon infrastructure New ways of delivering services Redefined objectives 10% 20% 10% ?? % Radical: > New vision > Lifetime costs > Commercial & social partnerships > Managing new risks Innovative: > Higher cost > Organisation- wide buy-in > New skills > Longer term Methodical: > Good practice > Lower cost > Existing skills > Shorter term

28 what will our target be? what target should we aim for within 5 years ? do we need a longer-term target ?

29 checking our target makes sense does the target reflect our ambition? does our target reflect our drivers? do we have the organisational appetite to make it happen? remember, the next 10 months will show if this target is practical / achievable

30 key milestones and reporting Biomass at UEA

31 delivery dates for your diary 5 th July Within 1 week 16 th July August 30 th November Mid-February 31st March – Internal launch completed – Project Plan signed off - Project Identification and Quantification Workshop – Baseline 80% complete – First Draft CMP produced - Second Draft CMP produced – CMP signed off Throughout the programme and beyond, the CT will be tracking each HEI on progress and performance 2010 2011

32 proposed reporting structures Make this specific to your organisation : Every 6 weeks Project Board (PB) to meet Every month Carbon Management Team (CMT) to meet 2 days before PB Project Lead to submit progress report – use RAG status reporting as min standard

33 questions ?

34 University of Reading carbon management programme Project Leads – Nigel Hodgson & Denise Shearman Project Sponsors – Prof Tony Downes & Colin Robbins

35 What is the average carbon footprint per annum for an individual in the UK? 050403020100 A: 11,000 tonnes B: 20 kg C: 11 tonnesD: about 2 bags of sugar 50 : 50

36 How many HEIs are on this years Carbon Management Programme ? 050403020100 A: 129 B: 19 C: 34D: 43 50 : 50

37 What was the typical target % Public Sector carbon saving target in 2010? 050403020100 A: 6% B: 32% C: 34%D: 48% 50 : 50

38 What is the sector target set by Hefce on the Governments 1990 baseline? 050403020100 A: 6% B: 32% C: 34%D: 48% 50 : 50

39 What is the 5 year target your Programme Board set for you? 050403020100 A: 6% B: 32% C: 34%D: 48% D: 34% 50 : 50 Please customise this slide, feel free to change this and insert any other questions specific to your organisation that will grab attention

40 What was our annual energy bill last year? 050403020100 A: £ 3.0 m B: £ 3.5 m C: £ XX mD: £ 4.5 m D: £ 4.0 m 50 : 50

41 the plan for today programme board session (1 hour) –context of carbon management and HECM6 –role and terms of reference of the board –our drivers –setting the challenge –key milestones and reporting carbon management team and programme board (1 hour) –context of carbon management –what is HECM –our drivers and targets –what do we need to do now carbon management team (2 hours) –who is on the team –success factors and blockages –previous and current projects –scope –actions and next steps

42 drivers and context of carbon management evolving landscape of drivers size of the prize

43 42 context http://www.ipcc.ch/graphics/gr-ar4-syr.htm

44 an evolving landscape of drivers…. national drivers; –Climate Change Act 2008 (34% by 2020, 80% by 2050) –Display Energy Certificate and Building Regulations –Carbon Reduction Commitment Energy Efficiency Scheme –incentives; Feed in Tariffs & the Renewable Heat Incentive organisational drivers; –saving money –improving reputation –leadership by example –responding to demands of staff and students sector specific drivers; –HEFCEs Carbon Reduction Strategy –sector target of 48% reduction 2005-2020 CIF2

45 size of the prize….. public sector estate England Direct Impact 19.5m tCO2 in buildings alone 8% of non-domestic UK CO2 energy bill in excess of £2.6B PSBs own 10% of all land in the UK at ~ 1m hectares & tens of thousands of buildings Indirect Impact public services touching key elements of private & domestic sector leadership both through education and by example policy drivers including NI 186 procurement & planning policy

46 538 Public Sector Carbon Management customers….. 295 Local Authorities, Fire and Police Services 102 NHS Bodies 120 Universities 21 Government Bodies

47 saving carbon; saving money public sector progress to date projects implemented to date… carbon saved over project life – over 6.5m tco2 cost savings over project life – over £650m average payback period – 2.5 years projects in the pipeline… identified carbon savings over project life - 34m tco2 identified cost savings over project life – over £3bn expected payback period range - ~2-10 years All services, all years

48 The Carbon Trust was set up by government as an independent company (limited by guarantee – all profits reinvested) Mission: to accelerate the move to a low carbon economy We cut carbon emissions now By providing business and the public sector with expert advice, finance and accreditation By stimulating demand for low carbon products and services We cut future carbon emissions By developing new low carbon technologies through project funding and management, investment and collaboration By identifying market barriers and practical ways to overcome them about The Carbon Trust

49 Public Sector Services Public Sector Carbon Management Collaborative strategic support to large PSBs Revolving Fund & Energy Efficiency Loans Carbon Surveys Identifying opportunities Carbon Trust Enterprises Salix Finance Carbon Trust Standard Recognising real carbon reduction Design Advice New build and refurb Planning Toolkit Supporting planning officers Public Sector Carbon Network Online issues exchange forum Partnership for Renewables Commercial onsite renewables Bespoke Service Tailored support Carbon Management Light Light touch support for small PSBs Low Carbon Procurement Service Embedding carbon into purchasing policy Low Carbon Workplace Refurbishment & occupancy Carbon Management Revisited Follow on support to raise the bar

50 why does the CT work in the HE sector? in addition to a substantial direct CO 2 impact … long term indirect impact –wide range of responsibility –leadership and example –key to meeting climate change targets –influence across private, public and domestic sectors HEs have a unique potential – engaging a major part of the local community and the decision makers of the future

51 what is HECM ? public sector programme context aims of the programme

52 HECM Phase 6 – 10/11

53

54 aims of the HECM programme to help you to cost effectively cut carbon emissions from your estate and operations by: –ensuring senior support for carbon management across your organisation –providing technical know how and training on carbon saving projects and technologies –helping you to comply with relevant regulatory requirements –facilitating cross-sector learning so you can learn from and support each other

55 the HECM certificate - criteria CMP shows –full sign off by Senior Management Team –overall cost and carbon savings clearly stated –the investment needed to achieve savings also clearly stated –target for reducing carbon, backed up by quantified carbon reduction projects –all projects have owners and deadlines –policies and procedures reflect Carbon Management

56 genuine partnership usyou technical & change management consultancy support dedicated programme advisor available by phone and email on site, regional and national workshops monthly webinars carbon management toolkit committed programme team including Project Leader engaged senior sponsor and high level support participation at workshops and webinars outputs: –carbon footprint –projects register, with quantified financial & carbon savings –implementation plan to achieve carbon and cost savings keep to the ten month timetable with fixed milestones

57 HECM progress to date- update! over 264,000 tCO2 pa savings identified to date Thats over 4000 tCO2 per university total cost savings identified of £52M pa on average £825k per HEI per year £ savings based on the 63 HEIs who have quantified £ savings CO2 savings based on the 63 HEIs who have quantified CO2 savings

58 what the programme entails

59 the five step process MOBILISE step 1: mobilise the organisation BASELINE AND FORECAST step 2: set baseline and forecast IDENTIFY AND QUANTIFY PROJECTS step 3: identify and quantify projects CARBON MANAGEMENT PLAN step 4: define your Carbon Management Plan (CMP) IMPLEMENTATION step 5: implementation

60 MOBILISE BASELINE AND FORECAST IDENTIFY AND QUANTIFY PROJECTS CARBON MANAGEMENT PLAN IMPLEMENTATION events to help you two national conferences – May and October/November webinars, approximately monthly, on topics relevant to the programme stage conference calls – monthly with PL/DPL - and three with sponsors five on-site workshops – building your CM capability

61 the breadth of carbon management 1.policy 2.responsibility 3.data management 4.comms and training 5.finance and investment 6.procurement 7.monitoring and evaluation

62 activity - where are we now ? in groups discuss where you believe you are now and where do you want to be for each of the categories each group to be assigned categories be prepared to report back to the main group you have 10 minutes

63 activity - where are we now ?

64 our drivers and targets role of the programme board our drivers our targets

65 programme board terms of reference champion and provide leadership on CM set and review strategic direction and targets own the scope of the CM Programme and prioritise carbon reduction projects monitor progress towards objectives and targets remove obstacles to successful completion of CM projects review and champion plans for financial provision of CM projects ensure there is a framework to co-ordinate projects in CM Programme not just a committee but a driver!

66 our drivers are… our top three drivers are: 1.…. 2.…. 3.….

67 the importance of setting an aspirational target bottom-up target setting has created low ambition on previous phases top-down target setting –sets the challenge for the team –motivates the team to look at every area with any carbon emissions –encourages pro-activity –delivers higher carbon savings 2009 aspirational target = 30% baseline reduction over 5 years

68 setting targets 1990200520002015201020201995 100 116 60 80 70 90 tonnes CO 2 Sector Agreed Target 1990–2020 34% reduction 2005-2020 48% Increase by 16 t or 16% HECM4 25% reduction HECM5 30% reduction Min. CIF2 requirement – reduction on 2005 5 year target HECM6 Example: hypothetical HEI

69 meeting the reduction targets 90% 100% 50% 70% 60% 80% 30% Better design & asset management Low CO 2 new build Property rationalisation Procurement changes Good Housekeeping Monitoring and Targeting Behaviour change and training Regular inspection & Audit Invest to Save Insulation, heat recovery Lighting and controls Combined heat and power (CHP) Plant / fleet replacement Renewable Technologies Biomass boilers, Wind Solar thermal, GSHP, etc Organisational realignment Policy change & process review Zero carbon infrastructure New ways of delivering services Redefined objectives 10% 20% 10% ?? % Radical: > New vision > Lifetime costs > Commercial & social partnerships > Managing new risks Innovative: > Higher cost > Organisation- wide buy-in > New skills > Longer term Methodical: > Good practice > Lower cost > Existing skills > Shorter term

70 our aspirational target Using a baseline year of 2008/9 our aspirational target is to achieve a xx% reduction by xxxx To be completed based on the outcome from the Board session

71 questions ?

72 carbon management team session

73 the plan for today programme board session (1 hour) –context of carbon management and HECM6 –role and terms of reference of the board –our drivers –setting the challenge –key milestones and reporting carbon management team and programme board (1 hour) –context of carbon management –what is HECM –our drivers and targets –what do we need to do now carbon management team (2 hours) –who is on the team –success factors and blockages –previous and current projects –scope –actions and next steps

74 objectives to understand the organisations strengths and weaknesses to define roles and responsibilities of the CM Team to understand what support the programme can provide to agree the emissions baseline scope –data requirements and whos providing what to begin identifying CO 2 Saving Projects –whats already underway –what we plan to do –project definitions and quantification

75 the CM team deputy project lead can balance skills of PL monthly meetings, with PL leading get CM into your annual performance objectives the CM team: Estates / buildings maintenance IT services Finance Procurement Academic representative(s) Residential Services Student representative Building manager Student union representative Capital development projects Environmental and sustainability Waste management External Affairs Greenlands Campus External tenant Catering Servicess

76 roles & responsibilities support the project leader ensure CM is integrated across the organisation provide baseline data identify projects, write project definitions and quantification implement projects

77 strengths and weaknesses Exercise 1 organise into two groups identify organisational strengths and weaknesses what areas are likely to be most difficult and why strategies to overcome prepare to present back

78 what carbon trust provides 77 a network of peers going through the same process at the same time learning from past participants software toolkit of template documents, examples, standard factors and measures, integrated spreadsheets and white paper guidance on technical issued experienced consultants funded by the Carbon Trust

79 78 software toolkit spreadsheets 1.baseline 2.rapid assessment of potential (RAP) 3.carbon management projects register (CMPR) deliverable templates 1.project plan 2.carbon management plan (CMP) guidance –webinars –newsletters –deck of cards This afternoon Starter Pack software toolkit of template documents, examples, standard factors and measures, integrated spreadsheets and guidance on technical issues

80 79 learning from past participants previous CMPs contacts with peers alumni involvement participation at national/regional events learning from past participants

81 experienced consultants mastery of the process active guidance re-active advice and guidance support with baseline and initiatives –technical advice –quantification support –identify suitable sources support with spreadsheets and document formats 80 experienced consultants funded by the Carbon Trust

82 81 remember! success criteria for the plan 1.Provide justified quantification of opportunities 2.Define clear governance to carry through to full implementation tips - feedback from alumni 1.project leader needs good skills - communication is key 2.sponsor support is very important 3.align the plan with corporate priorities 4.you will need broad contacts within the organisation 5.dont get stuck on the baseline! 6.identify and involve an assistant with complementary skills 7.ask for help when you need it

83 CO 2 saving projects Discussion 1.whats already underway across all departments/schools/faculties? 2.what is already planned and funded? 3.what is planned but not funded?

84 CO 2 saving projects: actions PL should compile from this discussion a list of current and planned projects and owners, to be completed by [date], [PL name] CM team to inform PL of any additional projects by [date], ALL

85 actions baseline data –CM team members to provide data to PL, [date], ALL –[name] populates baseline tool, [date] finalise identity of existing projects –let PL know about other projects and owner, [date], ALL –PL compiles list of existing projects, [date], [PL name] quantification –PL meetings with individual team members to complete quantification, [date of last meeting], [names] CM team provide general support to the programme by: –talking to colleagues –direct & indirect support –being positive

86 timeline May March JulySeptember Capturing wider opportunities MOBILISE THE ORGANISATION SET BASELINE AND FORECAST Write document IMPLEMENTATION Key CM Projects RefineSign Off CARBON MANAGEMENT PLAN Existing projects IDENTIFY AND QUANTIFY Projects Starter Pack NovJan National CM Seminar CT Launch Internal Launch & Stakeholder Mgt workshop Project Identification & Quantification workshop CMP Workshop Cost & Priority Surgery Project Plan Signed Off CMP Review Day Full draft of CMP review + feedback call Final CMP and QA Implementation Transition workshop WorkshopNational event Milestone Sponsor calls Monthly calls Key PL call Sections 1-3 of CMP (with review for 1:1) CMPR QA OctoberJanuary PROGRAMME DRUMBEAT W Webinars W e-bulletins WWWWWWWWW

87 questions ?


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