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Mike Davis, Accountant, Division of Federal Investments, BPD Ryan Hanna, Lead Accountant, Division of Federal Investments, BPD.

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Presentation on theme: "Mike Davis, Accountant, Division of Federal Investments, BPD Ryan Hanna, Lead Accountant, Division of Federal Investments, BPD."— Presentation transcript:

1 Mike Davis, Accountant, Division of Federal Investments, BPD Ryan Hanna, Lead Accountant, Division of Federal Investments, BPD

2 Resources Available User Forms Responsibilities Calculations Contingency Planning Whats New? Contact Information

3 Resources Available

4 Resources

5 Investment Fund Operating Circular Treasury Responsibilities in Investment Fund Administration Treasury Financial Manual (TFM) – Reporting Instructions Intragovernmental Business Rules for Federal Entities New Customer Form Investment/Redemption Request Form Resources

6 Communicates the policies and procedures of Treasury in regard to government accounts that invest Outlines the responsibilities of Treasury versus the Program Agency Resources

7 Created for the Secretary of the Treasury in November of 2000 Provides a review of the administration of accounts with investment authority Documents Treasurys role Evaluates appropriateness and efficiency Resources

8 Volume I, Chapter 4300 of TFM Reporting Instructions for accounts invested in Department of the Treasury Securities Detailed Reporting Instructions for: Principal Premium Discount Inflation Compensation Earned Interest Resources

9 Volume I, Chapter 4700 –Appendix 10 of TFM Applies to all intragovernmental business: Specifically transactions that entail the exchange of goods and services, investments and borrowings, and transfers between Federal entities Provides guidance for recording and reconciling intragovernmental exchange, fiduciary, and nonexchange activities Applicable to all accounting systems Resources

10 User Forms

11 The FedInvest user request form is available on TreasuryDirect.gov 100% electronic The form can be signed with a digital signature in Adobe Preferred method of submitting the form is electronically by User Forms

12 The Investment/Redemption request form is available on TreasuryDirect.gov in the FedInvest online library 100% electronic The form can be signed with a digital signature in Adobe Preferred method of submitting the form is electronically by User Forms

13 Responsibilities

14 Cash Control Transaction Entry User Information Supervisor Recertification Responsibilities

15 It is the responsibility of the agency to manage investments based on cash needs Agencies should practice a Buy and Hold strategy Responsibilities

16 Agencies are responsible for entering transactions in FedInvest Under special circumstances, BPD can enter transactions for the agency FedInvest closes promptly at 3 p.m. BPD completes a daily analysis to determine which agencies have not invested Responsibilities

17 FedInvest user information is located under the CRM tab in FedInvest Responsibilities

18 Users can set notifications for various system generated processes Responsibilities

19 Each year, BPD conducts a thorough review of all FedInvest users BPD contacts agency supervisors to ensure the system reflects the most current information Agencies are responsible for validating or resubmitting a form with any necessary changes Responsibilities

20 Calculations

21 Amortization Level Yield (Notes and Bonds) Straight Line (Bills) Interest Transaction Processing Buy Available or Face Sell Specific ID or FIFO Face or Need One Days, Market based, Special Issues or TIPS Published Reports Calculations

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25 Contingency Planning

26 System Issues Natural Disasters Unscheduled Federal Holidays Other Contingency Planning

27 Agency Side Internet connection issues, agencies can: (if available) Phone (with follow-up when available) BPD Side If FedInvest is unavailable, BPD can: Accept transaction requests via and call in (with BPD management Approval and follow-up when available) Contingency Planning

28 BPD has contingency procedures to continue to process transactions via FedInvest FedInvest is available from almost anywhere with an internet connection Contingency Planning

29 FedInvest will usually be available during: Early Dismissals Days of Remembrance Extra Holidays In the rare event that FedInvest is unavailable, customers will be notified via . Contingency Planning

30 For the instance of an unscheduled holiday, agencies can post date transactions Market-based, TIPS and One days can be post dated Special Issues and Zero Coupon Bond transactions can not be post-dated Contingency Planning

31 Whats New?

32 Case Management System System Access Administrators What's New

33 238 funds US Courts, SEC What's New

34 Multiple pools of securities can be created Sub accounts are combined and invested at the pool level Earnings from pools are allocated daily on the cash basis to participating sub accounts Daily deposits, disbursements, investments, and earnings allocation Access portal similar to that of FedInvest On-demand reporting capability Real-time sub account balances Streamlined transaction processing What's New

35 System Access Administrators (SAA) can now be established. A SAA is permitted to sign off on and recertify users with access to FedInvest Recommended that each account has 2 SAAs Each SAA can sign off on and recertify the others access Responsibilities

36 The Federal Investments Branch (304)


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