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Federal Acquisition Service U.S. General Services Administration Buy Green Services and Products with GSA Jeffrey Manthos Lead Program Analyst U.S. General.

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Presentation on theme: "Federal Acquisition Service U.S. General Services Administration Buy Green Services and Products with GSA Jeffrey Manthos Lead Program Analyst U.S. General."— Presentation transcript:

1 Federal Acquisition Service U.S. General Services Administration Buy Green Services and Products with GSA Jeffrey Manthos Lead Program Analyst U.S. General Services Administration May 15-17, 2012

2 Federal Acquisition Service U.S. General Services Administration The Federal Footprint Spent $535 on goods & services in FY10 Single largest domestic buyer and user of energy Manages or owns nearly 1 in every 5 acres in the U.S. 1 out of every 6 dollars spent by the federal government goes to contractors. Owns 645,000 vehicles worldwide 2

3 Federal Acquisition Service U.S. General Services Administration 3 Why Buy Green? "As the largest consumer of energy in the U.S. economy, the Federal Government can and should lead by example when it comes to creating innovative ways to reduce greenhouse gas emissions, increase energy efficiency, conserve water, reduce waste, and use environmentally responsible products and technologies." - President Barack Obama, October 5, 2009

4 Federal Acquisition Service U.S. General Services Administration What are We Trying to Accomplish? Create markets for recovered materials and biobased materials Increase building and vehicle energy efficiency Increase building water efficiency Reduce pollution Reduce greenhouse gas emissions (Scope 1, 2 & 3) Improve worker safety & health Improve building indoor air quality Demonstrate the viability of green products 4

5 Federal Acquisition Service U.S. General Services Administration Regulatory Overview Executive Order 13514 (Oct 2009) Executive Order 13423 (Jan 2007) EO 13148 (2000) EO 13123 (1999) EISA 2007 EPACT of 1992, 2005 RCRA, Section 6002 Clean Air Act Pollution Prevention Act of 199 0 5

6 Federal Acquisition Service U.S. General Services Administration Sustainable Acquisition Goal E.O. 13514 sets goals for improvements in the following areas; new purchasing-related areas are highlighted in red: Greenhouse gas emissions Energy efficiency Water use efficiency and management Pollution prevention and waste elimination Regional and local integrated planning Sustainable Federal buildings Sustainable acquisition Electronics stewardship Environmental management However, E.O. 13514 does not set out which acquisition methods are required. 6

7 Federal Acquisition Service U.S. General Services Administration Greening the Acquisition Process 7 Contract Lifecycle PreparationFormation Implementation FAR 23,11, 10, 7, 36, 12FAR 4, 8, 42FAR 52 Successes in green purchasing in the Federal community have occurred when incorporation of green purchasing considerations exists all through the acquisition process. Relevant Federal Acquisition Regulation provisions cover the entire contract lifecycle!

8 Federal Acquisition Service U.S. General Services Administration Federal Acquisition Regulations Green purchasing is prevalent throughout the FAR: Part 4, Administrative Matters Part 7, Acquisition Planning Part 8, Required Sources of Supplies and Services Part 10, Market Research FAR Part 11, Describing Agency Needs FAR Part 12, Acquisition of Commercial Items 8

9 Federal Acquisition Service U.S. General Services Administration FAR Part 23… Prescribes acquisition policies and procedures related to: Energy and water efficiency Recovered materials and bio-based products Environmentally preferable supplies and services Realize life-cycle cost-savings Ozone-depleting substances Requires acquisition strategies that maximize utilization of environmentally preferable products and services Note: This section has been substantially updated to reflect the changes set forth in EO 13514 FAR Part 52 contains additional solicitation provisions and contract clauses. 9

10 Federal Acquisition Service U.S. General Services Administration FAR Interim Final Rule Issued May 31, 2011 Amends FAR parts 2, 4, 5, 7, 11, 12, 13, 23, 36, 37, 39, 52 Integrates EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance Contractors to use double sided, 30 percent recycled paper (Part 4) Agencies to include or consider sustainable acquisition requirements in all synopses, acquisition planning, and descriptions of agency needs (Parts 5, 7, 11) Agencies to ensure that 95% of all new contract actions provide for environmentally referable products or services Agencies use environmentally preferable and energy –efficient practices 10

11 Federal Acquisition Service U.S. General Services Administration Know your Agency Policy Find Federal Agency Strategic Sustainability Performance Plans: http://www.whitehouse.gov/administration/eop/ceq/sustain ability/plans Each agency required to submit to OMB Each SSPP lays out important goals and targets for the next several years. Agency Green Purchasing Plan Find out how green acquisitions are being required, tracked, and when exceptions are granted. 11

12 Federal Acquisition Service U.S. General Services Administration GSA Greens the Buying Process Note the new set of icons implemented on GSA Advantage! Self-certification applies to most of the icons on GSA Advantage! Decision documentation can be found on the Vendor Support Center Website As of end of April 2011, there were a total of 534,001 green items available through GSA Advantage! Sales of environmental items in FY11 (to date): $37,867,568 12

13 Federal Acquisition Service U.S. General Services Administration Environmental Program Screen Shot 13

14 Federal Acquisition Service U.S. General Services Administration 14 GSAs Green Icons on GSA Advantage! CPG Compliant Energy Star FEMP WaterSense BioPreferred EPEAT PRIME Low VOC SNAP Approved NESHAP EPA Primary Metals Free 14

15 Federal Acquisition Service U.S. General Services Administration GSA Approach to Greening MAS A two part test is used to determine whether we can incorporate a green mandate within a schedule: First, determine whether there is an existing EPA, Energy, or Independent Third Party Standard appropriate for incorporation. Second, determine if there is a sufficient source of supply from countries with reciprocal trade agreements. 15

16 Federal Acquisition Service U.S. General Services Administration Greening MAS- Round 1 16 Product/Service DescriptionScheduleGreen StandardEffective DateImplementation Copiers36Energy StarJuly 2010Complete Appliances, Heating/Cooling Equipment & Plumbing Items 51 VEnergy StarDecember 2010 Complete Plumbing Products and Bathroom Fixtures, Water Heaters, Energy Saving Lighting, Lighting Fixtures, Light Bulbs, and Accessories 56WaterSense, FEMP, Energy Star (as applicable to product) September 2010 Complete Carpet/ Carpet Tile/ Floor Coverings 72NSF-140 GoldJanuary 2011Complete Environmental Services899R2/ BANFebruary 2011Complete Food Service & Refrigeration Equipment, Cleaning Chemicals, Sorbents & Janitorial Supplies 73Energy Star, BioPreferred (as applicable to product) Dec 2010, Feb 2011 Complete Gun Cleaning Solvent84BioPreferredDecember 2010 Complete Copier Paper7530% post consumer content 1990sComplete

17 Federal Acquisition Service U.S. General Services Administration Greening MAS- Round 2 Product/Service DescriptionScheduleGreen StandardEffective DateImplementation Furniture71TBDFY11TBD Televisions/Video Equipt.58 IEnergy StarFY11Next Refresh Printer/Toner Cartridges75TBDFY12TBD Paper/non-paper products75TBDFY12TBD Lubes and Greases51VBioPreferredFY12TBD Integration of Recycled/reuse/trade-in programs on both product and service schedules. Various, including 75, 36, 71, 72, 81 IB TBDFY12TBD

18 Federal Acquisition Service U.S. General Services Administration Green and Strategic Sourcing OS2 FSSI Increased minimum order reduces total number of shipments. Under previous vehicles, minimum orders were $25- $50, under the OS2 FSSI, minimum order is $100. Ability to implement automated substitution process. Biobased and Reman toner available. Better pricing than any agency on its own: discounts range from 19-45% off schedule pricing. Products with various environmental attributes are available. 18

19 Federal Acquisition Service U.S. General Services Administration Green and Strategic Sourcing Additional OS2 Benefits: $10 Million documented savings to date. Orders can be placed directly from GSA Advantage! or DoD eMall. Using a GSA SmartPay® card, get discounted prices automatically at the point of sale. Products with various environmental attributes are available. Companies of various sizes allow agencies to meet socio- economic goals. 19

20 Federal Acquisition Service U.S. General Services Administration Green and Strategic Sourcing FSSI for Print Management Services Solicitation for Print Management FSSI have been issued! Seven behavioral changes identified and shared with OMB/OFPP carry substantial cost savings and environmental benefits. All devices must be Energy Star certified. Minimum EPEAT rating thresholds for printers and copiers will be incorporated once finalized by EPA. Devices will be required to have optimized default sleep mode. Requirements to drive minimization of packaging material. Machines will be required to have optimized default duplex printing. Separate CLIN for devices with most advanced sustainable technologies. 20

21 Federal Acquisition Service U.S. General Services Administration Comprehensive Professional Energy Services (CPES) Blanket Purchase Agreement (BPA) As one of GSAs FSSIs, the CPES BPA provides a powerful and streamlined acquisition vehicle so that agencies may acquire fully compliant, innovative energy services solutions. Benefits of the BPA include: Outstanding Value, discounts off of schedule prices Innovative Solutions from Energy Experts Streamlined acquisition process Comprehensive Services from a Single Task Order Dynamic Pool of Contractors (21) with excellent Past Performance Proven Acquisition Excellence 21

22 Federal Acquisition Service U.S. General Services Administration Roadmap for Greening your Acquisition: Use market research to learn about green options Determine relevant questions and issues Think through the environmental life-cycle of product or service Determine eco-labels or industry standards Plan an acquisition strategy-GSA has many! Green your requirements Include green evaluation factors when applicable Share your successes! 22 Think Green Before You Buy…and Throughout the Acquisition Life Cycle!

23 Federal Acquisition Service U.S. General Services Administration Market Research Phase Visit industry specific WebPages Gsa.gov/greenproductscompilation Visit GSA Sustainability Page http://www.gsa.gov/portal/category/27109 GSA.govs Go Green webpage New content on GSA websites Visit the Green Aisle on GSA Advantage! ® and GSA Global Supply FedCenter.gov is the Federal government's home for comprehensive environmental stewardship and compliance assistance information. 23

24 Federal Acquisition Service U.S. General Services Administration Use Industry Association Websites 24

25 Federal Acquisition Service U.S. General Services Administration Learn from Examples: Products & Services Any audience examples? Carpet Cleaner Copier Paper Event Management Services Property Management Services 25

26 Federal Acquisition Service U.S. General Services Administration Product Example: Carpet Cleaner 26 This is what comes up when you do not use the environmental aisle, but search through GSA Advantage…!

27 Federal Acquisition Service U.S. General Services Administration Now use the Environmental Aisle… 27

28 Federal Acquisition Service U.S. General Services Administration Finding Green Carpet Cleaner when using Environmental Aisle… 28

29 Federal Acquisition Service U.S. General Services Administration Product Example: Copier Paper 29

30 Federal Acquisition Service U.S. General Services Administration Green Services: Definitions Direct: services that directly impact the environment: Waste management Metering services Indirect: Any other service that is performed in an environmentally friendly manner. Accounting Consulting 30

31 Federal Acquisition Service U.S. General Services Administration GSA Green Services Offerings There are several services schedules where you can find green services: Schedule 899: Environmental Services Schedule 03FAC: Facilities Management Services Schedule 84: Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response Comprehensive Professional Services Blanket Purchase Agreement (CPES BPA) 31

32 Federal Acquisition Service U.S. General Services Administration Include green standards or required green products Use the information acquired from market research to dictate requirements Issue RFIs to determine what green solutions are available. Understand trade-offs Have clear expectations for the product or service Buying Indirect Green Services… 32

33 Federal Acquisition Service U.S. General Services Administration Example: Event Management Services Integrate Green into all Contract Parts: Instructions to offers Contract clauses Performance requirements/SOW Conference venue requirements Hotel requirements Transportation requirements (close to mass transit) Packaging of materials Delivery of service or items. Explain evaluation factors 33

34 Federal Acquisition Service U.S. General Services Administration Example: Property Management Services GSA deploys goats for property management services. 34

35 Federal Acquisition Service U.S. General Services Administration GSA Systems & Sites Can Help! Use market research and planning to determine the appropriate acquisition vehicle Use the following GSA websites to streamline your procurement: GSA Advantage! ® www.gsaadvantage.gsa.gov GSA Global Supply: www.gsaglobalsupply.gsa.gov/ GSA eBuy: www.ebuy.gsa.gov/ GSA CPES BPA: http://www.gsa.gov/energyservicesbpa GSA FSSI: www.gsa.gov/fssi gsa.gov/greenproductscompilation 35

36 Federal Acquisition Service U.S. General Services Administration Questions?! Jeffrey Manthos, Lead Program Analyst General Supplies & Services, Acquisition Operations jeffrey.manthos@gsa.gov 703-605-2838 36


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