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1 YEAR END CLOSEOUT OF COMMODITIES FOR 2007-08 SY It is important that you use your commodities before the school year ends for several reasons: It will.

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Presentation on theme: "1 YEAR END CLOSEOUT OF COMMODITIES FOR 2007-08 SY It is important that you use your commodities before the school year ends for several reasons: It will."— Presentation transcript:

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2 1 YEAR END CLOSEOUT OF COMMODITIES FOR SY It is important that you use your commodities before the school year ends for several reasons: It will allow you to reduce your plate cost It will allow you to reduce your plate cost It will allow you to use your commodities while they are in their best condition and quality It will allow you to use your commodities while they are in their best condition and quality If you can utilize your commodities now, it will help you avoid summertime food losses If you can utilize your commodities now, it will help you avoid summertime food losses

3 2 ARRIVALS REMAINING Items Remaining for the SY Items Remaining for the SY A517 Chicken, Frzn, Cooked Diced A517 Chicken, Frzn, Cooked Diced A526 Chix Brd 7 PC A526 Chix Brd 7 PC A550 Turkey Breast Deli Smoked A550 Turkey Breast Deli Smoked A626 Patties, All Beef A626 Patties, All Beef A672 Pork Roast A672 Pork Roast

4 3 Outstanding Commodities at Sysco 1.Chicken, Frz, Ckd,Diced A J Turkey, Br. Deli, Smk A J Patties All Beef A J Patties All Beef A J-019S 5.Pork Roast A J Pork Roast A J-012

5 4 Outstanding Commodities at Wood Fruitticher 1.Chicken Frz, Ckd Diced A J Chix Brd 7 PC A J Patties All Beef A J Patties All Beef A J-021S 5.Pork Roast A J-011

6 5 Outstanding Commodities at Merchants 1.Chix Brd 7 PC A J-017T 2.Patties All Beef A J-020T 3.Patties All Beef A J022T

7 6 CHECK FORM 11s AND 12s We encourage you to check your FDP Form 12s against your FDP Form 11s to be sure that you have arranged to have all commodities delivered in a timely manner. We encourage you to check your FDP Form 12s against your FDP Form 11s to be sure that you have arranged to have all commodities delivered in a timely manner. Any commodities that are left at the commercial distributor beyond May 31, 2008, without a Hold Form will be transferred to another eligible recipient agency during the summer.

8 7 Check the list of cancellation notices on the CNP web site, under Food Distribution so you will know the commodities that have been cancelled for the SY and mark them off your FDP Form 11. Check the list of cancellation notices on the CNP web site, under Food Distribution so you will know the commodities that have been cancelled for the SY and mark them off your FDP Form 11.

9 8 STATEWIDE PROCUREMENT PROGRAM I.CURRENT YEAR CLOSEOUT FOR ) Notify your distributor when you will place your last order for this year. 2) Those of you participating in the SFSP should: a) contact your distributor with a list of items you will need this summer a) contact your distributor with a list of items you will need this summer b) place your orders in a timely manner b) place your orders in a timely manner 3) As we approach the end of the school year, please help distributors by allowing on bid substitutions to help distributors by allowing on bid substitutions to help deplete existing inventories especially for items like deplete existing inventories especially for items like chips that have a short shelf life. chips that have a short shelf life. 4) Inform the state if your distributor fails to fill your orders through the end of the school year.

10 9 Contd II.INITIAL ORDERS FOR THE SCHOOL YEAR 1) Pace your initial orders for the start of next school year prior to leaving school for the summer. to leaving school for the summer. 2) Place your first two weeks worth or ten days worth of orders prior to leaving school for the summer. leaving school for the summer. 3) Do not order excessively, remember the initial orders to start school are always large and distributors only have so much space. are always large and distributors only have so much space. 4) Contact your distributor no later than three weeks prior to the first day of meal service to schedule your initial delivery. day of meal service to schedule your initial delivery. 5) Print or reprint your purchase orders immediately prior to your first deliveries so that the invoice prices and your purchase order prices deliveries so that the invoice prices and your purchase order prices will match. will match.

11 10 DOD CHANGES FOR IT APPEARS THAT OUR DOD ENTITLEMENT FOR NEXT YEAR WILL DROP BY ABOUT $32,517 LEAVING US ABOUT $924,159 TO SPEND ON FRESH FRUITS AND VEGETABLES. IT APPEARS THAT OUR DOD ENTITLEMENT FOR NEXT YEAR WILL DROP BY ABOUT $32,517 LEAVING US ABOUT $924,159 TO SPEND ON FRESH FRUITS AND VEGETABLES. THE DEFENSE SUPPLY CENTER IN PHILADELPHIA COMMONLY REFERRED TO AS DOD, IS UNDERGOING SIGNIFICANT BUSINESS CHANGES WHICH WERE TO BE EFFECTIVE 10/1/2006. (ALTHOUGH A FEW STATES DID GET STARTED THIS YEAR – IT DID NOT GO WELL.) THE DEFENSE SUPPLY CENTER IN PHILADELPHIA COMMONLY REFERRED TO AS DOD, IS UNDERGOING SIGNIFICANT BUSINESS CHANGES WHICH WERE TO BE EFFECTIVE 10/1/2006. (ALTHOUGH A FEW STATES DID GET STARTED THIS YEAR – IT DID NOT GO WELL.) MOST OF YOU DID A MUCH BETTER JOB OF PULLING YOUR DOD FRESH ITEMS THIS YEAR- THANK YOU. MOST OF YOU DID A MUCH BETTER JOB OF PULLING YOUR DOD FRESH ITEMS THIS YEAR- THANK YOU.

12 11 Food Distribution on the CNP Web Site Information Information View Form 11 & 12 View Form 11 & 12 Food Distribution Forms Food Distribution Forms USDA Website USDA Website Food Distribution Program Links Food Distribution Program Links Commodity Pricing Commodity Pricing Commodity Complaint Hotline Commodity Complaint Hotline Fact Sheets Fact Sheets Foods Available Foods Available Policy Memos Policy Memos Regulations/Legislation Regulations/Legislation Recipes Recipes More More

13 12 Food Distribution on the CNP Web Site (contd.) USDA Website (below Food Distribution Prog. Links) USDA Website (below Food Distribution Prog. Links) Food safety and Inspection Service Links Food safety and Inspection Service Links Food Safety Education Food Safety Education Science Science Regulations & Policies Regulations & Policies FSIS Recalls FSIS Recalls Food Security & Food Security & Emergency Preparedness Emergency Preparedness More (FSIS Home Page) More (FSIS Home Page)

14 13 GROUND BEEF RECALL Stage II recall – there is a remote probability of adverse health consequences using this product Stage II recall – there is a remote probability of adverse health consequences using this product BEEF CRUMBLES BEEF CRUMBLES D/O# A J cases D/O# A J cases Wood Fruitticher (only) Wood Fruitticher (only) Lot Number A717 (one example) Lot Number A717 (one example) Only 27 cases left – In 12 different school systems Only 27 cases left – In 12 different school systems

15 14 Problem Commodities ? Inferior products Inferior products Poor packaging Poor packaging Hard to use Hard to use

16 15 More Fresh Fruits & Vegs. Public Law Public Law Possibly $10,000 per school per year Possibly $10,000 per school per year Fresh or Dried Fruits and Fresh Vegs. Fresh or Dried Fruits and Fresh Vegs. Only 25 schools per state Only 25 schools per state Served at times other than meal times Served at times other than meal times Must have more than 50% free and red. Must have more than 50% free and red. Only one school per school district Only one school per school district 3 year limit on a schools participation 3 year limit on a schools participation No meals counts required No meals counts required

17 16 Fresh Fruits and Vegs. Contd Must maintain separate invoices from NSLP Must maintain separate invoices from NSLP Must submit a school profile to be used to determine the 25 schools that will participate this year – due to SDE - NLT May 1, 2008 Must submit a school profile to be used to determine the 25 schools that will participate this year – due to SDE - NLT May 1, 2008 Competition to determine the 25 participants Competition to determine the 25 participants Must have a plan for the distribution of the food Must have a plan for the distribution of the food Start date July 1, 2008, or after Start date July 1, 2008, or after

18 17 Selection Criteria 1.Use of Resources – 25pts 2.Means of delivery of food to students – 15pts 3.Partnerships – who else besides school people can you get involved – 10pts 4.Promotion of Fruits & Vegs. to students and parents - 10 pts 5.Nutrition Ed. Activities – 15 pts 6.Presentation – innovative ideas help – 10 pts

19 18 Selection Criteria – Contd 7.Value add pts – for F & R % above 50 – 5 pts 8.Value add pts – for Team Nutrition Sch. – 5 pts (visit Procurement Plan – purchasing plan – 5 pts MAXIMUM TOTAL POINTS – 100 DEADLINE TO SDE – MAY 1, 2008

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