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Presenter:Dr. Maureen White Developer: Dr. Chuck Wiseley 12/9/10 1.

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Presentation on theme: "Presenter:Dr. Maureen White Developer: Dr. Chuck Wiseley 12/9/10 1."— Presentation transcript:

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2 Presenter:Dr. Maureen White Developer: Dr. Chuck Wiseley 12/9/10 1

3 Year-To-Date (YTD) system overview Year-To-Date (YTD) system overview Reporting periods Reporting periods Integrated system Integrated system Rules based Rules based Resources available Resources available District profile District profile Data entry & certification Data entry & certification Budget changes and approvals Budget changes and approvals 2

4 Select YTD Six fiscal periods Application budget Four quarterly reports Final report 3

5 Reporting due dates: Application budget: completed with application – usually in May YTD First Quarter: due October 25 Second Quarter: due January 25 Third Quarter: due April 25 Fourth Quarter: due July 25 YTD Final Report: Summary expenditures due August 25 Final Report: Program level narrative & expenditures due August 31 4

6 Integrated with: Online Applications Final Reports notification systems Reminders Passwords Late notices Information Distribution 5

7 Rules based system Passwords determine authority Data entry Certification Legal Articles Article I Budget rules Reporting timelines 6

8 User/Usage Guide Application Legal Articles Fiscal Year specific Resource Guide (posted on CTE website) CTE Unit Project Monitor 7

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15 Prior approval is required by Legal Article I When a budget line (1000, 2000 etc) is Opened Goes from zero to something Closed Goes from something to zero Audit notes are maintained for out of compliance changes 14

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25 Thank you for your time. Questions: Contact your CTE Project Monitor Chancellor's Office > Divisions Divisions > Econ. Dev. & Work. Prep. Econ. Dev. & Work. Prep. > CTECTE CTE Staff Directory Comments on this tutorial are welcome. 24


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