1. Important Dates at Year End P010 and P370 Dates

2. 2 P010 Dates Why are P010 dates important at year end? Example: Someone is leaving state service in December 2009. In what year does the money belong and why?

3. 3 P010 Dates P010 OR000000 10700 WITHHOLDING DATA / LOCATOR DATA 010 DOE, JANE WH02 ENTER UPDATES RDC/CREW/CST CTR 440 ----------MANDATORY WITHHOLDING---------- ? TAX DATA FOLLOW-UP FLAG: N BEG DATE STAT EXEM ADDL END DATE ? FINAL CHECK ISSUED: 000000 ? FED 000000 00 0000 000000 ? FINAL CHECK PERIOD ENDING: 000000 ? STATE 000000 00 0000 000000 ? RETIREMENT START DATE: 000000 EFF ----FEDERAL---- -----STATE----- EIC RTMT RTMT RTMT FICA SAIF UNEM DATE STAT EXEM ADDL STAT EXEM ADDL CD SYST STAT ACCT SUBJ SUBJ SUBJ ? 053108 J 01 0000 J 01 0000 N S D 599150 Y Y Y ? 093005 J 02 0000 J 02 0000 N S D 599150 Y Y Y ----WAIVERS---- CLASS DATE CLASS DATE CLASS DATE CLASS DATE CLASS DATE CLASS DATE ? ? ? ? ? ?

4. 4 P010 Dates How do P010 dates work? –P010 dates are set to tell the system what month to look at and for what date to make the check. When is it important to set P010 dates? –It is important to set P010 dates when the money belongs in a different year than the system will post it to and to ensure a correct check date.

5. 5 P010 Dates P010 OR000000 10900 WITHHOLDING DATA / LOCATOR DATA 010 ANTHONY, SUSAN B WH02 ENTER UPDATES RDC/CREW/CST CTR 140 ----------MANDATORY WITHHOLDING--------- - ? TAX DATA FOLLOW-UP FLAG: N BEG DATE STAT EXEM ADDL END DATE ? FINAL CHECK ISSUED: 120509 ? FED 000000 00 0000 000000 ? FINAL CHECK PERIOD ENDING:123009 ? STATE 000000 00 0000 000000 ? RETIREMENT START DATE: 000000 EFF ----FEDERAL---- -----STATE----- EIC RTMT RTMT RTMT FICA SAIF UNEM DATE STAT EXEM ADDL STAT EXEM ADDL CD SYST STAT ACCT SUBJ SUBJ SUBJ ? 053108 J 01 0000 J 01 0000 N S D 599150 Y Y Y ? 093005 J 02 0000 J 02 0000 N S D 599150 Y Y Y ----WAIVERS---- CLASS DATE CLASS DATE CLASS DATE CLASS DATE CLASS DATE CLASS DATE ? ? ? ? ? ?

6. 6 P010 dates What months will the P010 dates affect once they are set? –P010 dates will only affect one month at a time. So whatever month you have reflected on the P010 screen is the only month that will be affected by the dates entered.

7. 7 P010 dates What happens at year end when P010 dates need to be set but you have other months to pay? Bring forward the changes to December. Set December P010 dates. –This is because normaly Dec pay would go into 2010. However if the employee is terminating prior to 12/31/09 then the funds would need to be paid in 2009. Since we know the P010 dates need to be set for Dec, we will need to move all the prior corrections into Dec and set Dec P010 dates.

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13. 13 P370 Check Dates Why do you have to be careful on the check date you use on the P370? –Tax calculations can be different for the different years. When setting P010 dates and issuing a check for 2009 you will need a 2009 check date. If the funds are for the 2010 year you will need a 2010 check date.

14. 14 12/31/06 pay period, 2006 check date: P370 OR9999999,99900,123106,123106,O CALCULATION OF CURRENT PAYOFF 370 EMPLOYEE, JOSEPHINE INCOME TYPE RATE UNITS AMOUNT TAX /RET AMOUNT DEDUCTIONS AMOUNT TOTAL-R T 8766.66 168.00 8766.66 FIT 1331.09 AHNN001 LONG 55.23 AEXCESS O 24.08 SIT 685.00 KDNNAAA KAIS FICA 395.70 KMNNAAA KAIS MEDR 127.46 LCNN UN L 10.00 WCD 2.40 SLYJ001 JUDI STNN001 SHOR 52.60 U3NN020 EMP 1.20 GROSS 8766.66 TX/RT 2541.65 DED 119.03 NET/ACH 6105.98 /.00 CALC YTD? N PRINT CHECK? N CORRECTIVE? N SEPARATION CHECK? N CHECK FEE: _3.98 COMMENT: ________________________________________ ACCT: 105477 5 15010000850232

15. 15 12/31/06 pay period, 2007 check date: P370 OR9999999,99900,123106,010207,O CALCULATION OF CURRENT PAYOFF 370 EMPLOYEE, JOSEPHINE INCOME TYPE RATE UNITS AMOUNT TAX /RET AMOUNT DEDUCTIONS AMOUNT TOTAL-R T 8766.66 168.00 8766.66 FIT 1331.09 AHNN001 LONG 55.23 AEXCESS O 24.08 SIT 685.00 KDNNAAA KAIS FICA 545.03 KMNNAAA KAIS MEDR 127.47 LCNN UN L 10.00 WCD 2.40 SLYJ001 JUDI STNN001 SHOR 52.60 U3NN020 EMP 1.20 The difference here is the FICA subject wages. 2006 already reached the maximum, but 2007 has not. GROSS 8766.66 TX/RT 2690.99 DED 119.03 NET/ACH 5956.64 /.00 CALC YTD? N PRINT CHECK? N CORRECTIVE? N SEPARATION CHECK? N CHECK FEE: _3.98 COMMENT: ________________________________________ ACCT: 105477 5 15010000850232

16. 16 Year End Tools http://www.das.state.or.us/DAS/SCD/OS PS/yearend.shtmlhttp://www.das.state.or.us/DAS/SCD/OS PS/yearend.shtml Frequently asked questions at year end Year End Recommended Practice Flow charts and tools Year End Mini-Conference Material Past Presentations