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Scott Seaman Dean of Libraries Ohio University Athens, Ohio USA Collaborative De-Duping of the OhioLINK Depository System: A Five-Year.

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Presentation on theme: "Scott Seaman Dean of Libraries Ohio University Athens, Ohio USA Collaborative De-Duping of the OhioLINK Depository System: A Five-Year."— Presentation transcript:

1 Scott Seaman Dean of Libraries Ohio University Athens, Ohio USA Collaborative De-Duping of the OhioLINK Depository System: A Five-Year Perspective Regional Print Management Symposium OCLC March 27, 2014

2 Northwest Ohio Regional Depository Holdings of Bowling Green S U; U of Toledo Central Ohio Regional Depository Holdings of Ohio State University Northeast Ohio Regional Depository Holdings of U of Akron; Cleveland S U; Kent S U; NEOUCOM; Youngstown S U Southeast Ohio Regional Depository Holdings of Ohio University Southwest Ohio Regional Depository Holdings of Central S U, U Cincinnati, Miami U, Wright S U

3 Coordinator Appointed -Articulate Scope of Project -Determine Opportunities -Identify Challenges -Make Recommendations Time in searching across multiple catalogs Variety cataloging traditions Inconsistent enumeration Workload limitations and location Create Governance Structure Common OPAC for depositories Pilot of 27 reference serial titles Serial Sets

4 Regional Depository Administrative Council Formed

5 De-duplication Pilot Completed -27 Reference Serial Titles -Superseded Electronically -Detailed Process Articulated -Recommendations Additional Temporary Staffing Standardizing Circulation Ongoing Archiving Purchased Dedicated III OPAC

6 Serials Preservation Policy Approved -Last Copy Defined as One Copy of Each Title be Maintained -Last Copy Volumes Must Circulate Second Pilot De-Duping JSTOR A&S IV Initiated Policy Limiting Duplicate Submission Approved Record Migration to Depository OPAC Depository OPAC Circulation & ILLOAN Maintain one copy of the longest run of each serial title across all five depositories. The most complete run may be stored in one or more depositories. Preservation Policy for Serials Contained in the Ohio Regional Library Depositories, 2011

7 OhioLINK OCLC Depository Duplication Study

8 Print Serials De-Duplication Guidelines

9 Second Pilot Underway -67 Titles De-duped -3,500 Linear Feet -84,000 Volumes in 2013 Routine Emerging -2 Titles Weekly Five-Year Total: 280,000 *also includes any local de-duping *

10 Number of Volumes -Cataloging Traditions -Coding Practices -Shared OPAC -Labor Challenges Because of … Not Doing Monographs, Yet -Number of Partners -Centralized Governance -Policies on Retention (Last Copy) -Policies to Standardize Services -Practices to Standardize Processes -Loss of Autonomy

11 Scott Seaman Dean of Libraries Ohio University Athens, Ohio USA Collaborative De-Duping of the OhioLINK Depository System: A Five-Year Perspective Regional Print Management Symposium OCLC March 27, 2014 © 2014 Scott Seaman. This work is licensed under a Creative Commons Attribution 3.0 Unported License. Suggested attribution: This work uses content from Collaborative De-Duping of the OhioLINK Depository System: A Five-Year Perspective © Scott Seaman, used under a Creative Commons Attribution license:


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