Presentation on theme: "Laws and Regulations MiOSHA regulates the standards established in emergency preparedness plans for situations requiring evacuation. The standards indicate."— Presentation transcript:
1Laws and RegulationsMiOSHA regulates the standards established in emergency preparedness plans for situations requiring evacuation. The standards indicate that these plans:Shall be writtenShall specify the designated actions when responding to emergency circumstancesThat the designated actions will ensure a safe response.These regulations direct the MSU Emergency ActionTeams.
2Laws and RegulationsMiOSHA further sets standards guiding the Emergency Action Team planning:Emergency Escape procedures and routesProcedures for employees who remain within facility to operate critical operationsProcedures for all employees after emergency evacuations/sheltering has been completedRally pointsSweep checks and accountability lists
3Laws and RegulationsMiOSHA regulates the necessity to conduct annual Evacuation Drills for employees and the Emergency Action Teams of MSUThese drills are normally scheduled in May of each year and accomplished in a cooperative effort with MSU Police Homeland Security Division, Fire Marshall, Physical Plant and the personnel of MSU community (emergency coordinators/ teams and building personnel)
4Standards and keeping MSU safe MiOSHA further regulates training and review of the plan:
5Fire Safety Code FIRE PREVENTION CODE (EXCERPT) Act 207 of 1941 29.19 Fire drills in schools, colleges, universities, and school dormitories; unrestricted emergency egress; compliance; record; minimum drills; weather conditions; tornado safety drills; location of drills; security measures; drills during lunch and recess periods; protective apparatus or equipment; development of model.Sec. 19. (1) The chief administrative officer and the teachers of all schools, including state supported schools, colleges, and universities and the owner, or owner's representative, of all school dormitories shallhave a fire drill each month and ensure unrestricted emergency egress during school hours and when the school is open to the public. Each teacher in a school, including a state supported school, college, or university and the owner or owner's representative of a dormitory shall comply with these requirements andkeep a record of the drills.
6Fire Safety Code, Act 207The drills shall be conducted in coordination with the local emergency management coordinator appointed under section 9 of the emergency management act, 1976 PA 390, MCL , the county sheriff for the county or the chief of police or fire chief for the municipality where the school is located, or the designee of the sheriff, chief of police, or fire chief and consistently with applicable federal, state, and local emergency operations plans.
7Guidelines to keep MSU safe Fire alarm systems and extinguishing devices are present for the protection of the building and occupants-No person should disable a fire protection or alarm system without the permission of the incident commander (police or fire department authority)No person shall render a system or device inoperable during a potential emergency unless by direction of the incident commander (police or fire authority)This includes those in the employ of the building management or any one else who shuts off an alarm system, sprinkler system, or any other system that could affect the outcome of a fire response without the permission of the incident commander
8Emergency Action Team Leader Agenda This training willReview the MSU basic emergency planProvide Emergency Team Review:Role of the Emergency Action Team LeaderRole of the Emergency Action Team Floor CoordinatorsProcedures for Evacuation/Sheltering emergenciesHow to handle special situationsContent of this program includes:
9Emergency Plan concepts First Aid Identify persons with Red Cross training w/in your buildingMedical TriageCrime PreventionEvacuationSheltering in place recommendationsRally SitesUnder the plan key Emergency Action Teams will be adding elements of bystander first aid, light medical triage and information and awareness training on terrorism and crime prevention.MSU Homeland Security
10Review plans and communicate with personnel: This is MSU’s basic plan and it can be found on the MSU Police website-A “hardcopy” must be available for personnel within each facility.Start by review our building’s Emergency Action written Plan.
11Some facilities may have supplemental operational written plans addressing safety procedures for specific labs, unique facility operations, or research regulations.
12Personnel must be aware of MSU’s basic plan and have available any written supplemental safety plans specific to a particular facility.Personnel should know who the Emergency Action Team members are to assist in times of emergency
13Emergency Action Team Leaders should annually review and attend to any team member changes or replacements.Emergency Action Team Leaders and Floor Coordinators should be familiar with building posting information and necessary changes to request updates from MSU Police.
14Building Postings The building posting includes: A floor plan with- The building’s emergency evacuation routes, and rally pointsFire Extinguisher locationsPull station locationsFire rated stairwell locationsIn some cases, emergency showers, eyewash stations, gas shutoff locationsEmergency phone locationsPeople with different abilities entrance/exit locationsSevere weather shelter locations
17Emergency Communication MSU Alert: Call 1(888)-MSU-ALERT to receive a recorded message with emergency information.Emergency Action Team Pagers notifications to EAT Leader or representative, and/ or building representative.Phone treesMSU Police recommend that the Emergency Action Teams have building notification phone trees in place.
18Emergency Communication Connect ED:allows MSU to send information to the community in the event of an emergency via: landlines, cell phones, , and text messages.Please go to to enroll your cell phone in the program.Community Siren system:The sirens are activated in the event of a tornado warning. Seek shelter immediately.
19Emergency Communication Media SourcesRadioTelevisionInternetNOAA weather alerts
20Emergency Action Team Pager What is the pager for-Why do we have one?:The Emergency Action Team Pagers: are one form of communication used to provide emergency situation alerts to the Emergency Action Team Leaders directly from MSU Police.In certain emergency situations the pagers will be activated by MSU Police and a text message sent with information about an emergency, and updates (including an “all clear” notice).In response to an emergency text message the EAT leader should utilize the phone tree, Avaya phone mass message system, or other appropriate internal department phone contacts to share information with personnel and communicate the emergency message.
21Start: Pager message launched Phone Trees and mass-messagingStart: Pager message launchedEmergencyAction Team LeadersFacility/ Department mainlinesSupervisors, Faculty/Staff, Facility Managers,StudentsEmergencyAction Team Floor CoordinatorsReview our building’s Emergency Phone treeEmergencyAction Team MembersUpdate and Test : Phone tree or Avaya phone system mass messaging connectionsVisitors/GuestsBuilding Occupants
22Essentials of developing a phone tree People and essential contact areas to be included on a phone tree within your respective buildingEmergency Action Team LeaderEmergency floor coordinatorsMain office lines & supervisorsReception locations where a person is likely to be contacted during most of the working business hours to receive emergency informationDeans of colleges or primary research representatives
23Building SystemsTeam members should be aware of additional emergency response enhancements or special considerations for their building;PA systems –The police may use in emergencies for announcementsHVAC (Heating, Ventilation and Air Conditioning) system automated shut off with Physical Plant and or manual shut-offEmergency generator systems within building-learn what you can about what the generator operates
24The Primary Role of the Emergency Action Team Leader: ADVISE&ASSISTNow lets review what we are suppose to being doing. The basic role of the Emergency Coordinator is to “ADVISE & ASSIST”
25Basic job of the Emergency Action Team Leader Role of the Emergency Action Team LeaderBasic job of the Emergency Action Team LeaderHave enough team members to account for the building size and number of occupants- This should be enough members to assist those that may be present in a normal business day in order to facilitate a safe evacuation or shelteringHave “back-ups” or “stand-by” personnel when leader is unavailableAnnounce the type of emergency &Advise others of the appropriate response to the situationIf evacuating or sheltering, once you arrive at the designated rally or sheltering areasReport to the Team Leader (your area’s status)if no team leader is present report this information collectively with fellow team membersIn the event of an evacuation report status to a the Police or Fire personnel).The job or actual task that you do is to:
26Weather Emergency or other reasons for SHELTERING Role of the Emergency Action Team LeaderWeather Emergency or other reasons for SHELTERINGThe two most basic courses of action in an emergency is Evacuation and sheltering. Let’s start with sheltering.
27SEVERE WEATHER GUIDELINES Types of Weather Alerts:Severe ThunderstormWatchConditions are conducive to the development of severe thunderstorms in and close to the watch area.A severe thunderstorm has actually been observed by spotters or indicated on radar, and is occurring or imminent in the warning area.Conditions are conducive to the development of tornadoes in and close to the watch area.A tornado has actually been sighted by spotters or indicated on radar and is occurring or imminent in the warning area.Instructors, staff and group leaders should be made aware of the watch so they can be prepared to move inside if threatening weather is observed.All outdoor activities should be suspended immediately.Everyone should move to a secure inside facility.All outdoor activities should be suspended immediately. Everyone should move to the nearest designated shelter area.Severe ThunderstormWarningTornadoWatchTornadoWarningSevere Weather Alerts: in many cases will be made by local TV and radio, computer internet, emergency pagers, & individual weather alerts will provide notification, and for Tornado Warnings the MSU siren system for outdoors campus notification.
28Severe weather information When thunderstorms approach, be prepared to move to designated building shelter areas & monitor weather service. If outdoors and shelter is nearby, move to itIF CAUGHT OUTDOORS AND NO SHELTER IS NEAR:Find a low spot away from trees, fences and polesIf you are in water, get out and move to dry land.If you are golfing, seek shelter and while doing so do not hold or carry your clubsFor more weather information visit the weather channel on the Web at
29Reasons for going to shelter Shelter InformationReasons for going to shelterTornado Warnings/Severe Weather conditionsCertain Hazmat EmergenciesSome Civil DisordersBuilding lock-downHere are four basic reasons why we might need to seek shelter in this building.
30Role of the Emergency Action Team Leader The role of an Emergency Action Team Leader during a Severe Weather Sheltering situationAdvise & assist othersConduct a “sweep check” of assigned area within the building announcing “EMERGENCY”Direct others to shelter areas (highlighted in yellow in the emergency floor plan documents )4. Wait for all clearIf as an Emergency Coordinator you are advised of an emergency that requires sheltering in this building you should be prepared to:
31Designated Tornado Shelters: The building’s floor plans and shelter areas for severe weatherDesignated Tornado Shelters:Interior room/hallways without windowsFree of HazardsMake comfort a considerationBasement/ground level areas of the building are bestJust so you know there are three primary things that make up a good shelter. After that I look for comfort.Note: Lower levels might be safer, but great care must be taken when moving down stairways. This is why our job is to advise people in your area of the best shelter on your floor. If they want to move to a lower level, that will be their personal choice.Caution must be taken when using stairs with windows.Check your building Emergency Floor Plan Maps for sheltering locations
32Reviewing the role of the Emergency Action Team Leader Wait for “all clear”Once sheltered don’t leave a shelter area until the “all clear” is given. Normally by radio, cable television, weather service announcements, pager, or emergency response personnel (police, fire).Note:There is no siren to indicate an all clear.There are no sirens or notices of all clear for severe weather other then on radio or TV. That’s why it’s a good ideas to have access to one near your shelter area.
33Be Prepared for the unexpected Role of the Emergency Action Team LeaderBe Prepared for the unexpectedThere may be a need for a “lock-down” of your building-as directed by police personnel or other emergency respondersSituations may include:Crime in progressCivil disorderHazmat response*Use of your established phone tree may be appropriate in these situations*
34EVACUATIONEMERGENCIESNow let’s talk about Evacuation Emergencies.
35Reasons to Evacuate the building The Emergency Action Team LeaderReasons to Evacuate the buildingFiresExplosion or threat of explosives when directed to by emergency personnel (police/fire)Some Hazmat emergenciesWhen directed by emergency personnelThere are several reasons why we might need to evacuate this building. Fire, explosions and some hazardous materials release inside this building are the most likely reasons.
36Pull the alarm if you suspect a FIRE situation & call 911 as you exit. Role of the Emergency Action Team Leader & all MSU personnelPull the alarm if you suspect a FIRE situation & call 911 as you exit.2. Pull the alarm when otherwise directed by emergency personnel or when you’re aware of an emergency requiring an evacuation3. Remember to Call – 1 Never assume others have called 911! This may include the necessity to dial an 8 or a 9 to exit your building phone system before dialing the sequenceTo ensure the quickest response from your building and from Police and fire everyone should know that you must do both:
37False Alarms- “known or not known” If a fire system is activated, i.e., the alarm is sounding) an evacuation must begin to take placeEvacuation is your first priority! Checking the annunciation panel is the responsibility of fire personnelIf it is determined (early) that the alarm is false, coordinate communication efforts with Police/Fire 911 or and with other emergency action team leaders to mitigate the responseDO NOT ever shut off a fire alarm system without the authority of Police or Fire personnelIf it is “unknown” complete the evacuation process and subsequently communicate with responding police/fire units to gather information and assist. SAFETY FIRST!A call to 911 in “unknown” circumstances may give you information or you may start to gather information by calling the police desk line-Keep in mind that a call to 911or may also alert authorities to a malfunctioning system that they may be otherwise unaware of
38Role of the Emergency Action Team Leader Advise & AssistAssist persons to evacuate the building using the nearest (safe) exit location & encourage them to go to the rally point(s)As a team leader when you have completed a “sweep check” for your work area proceed to the designated rally siteRemember your primary job:
39What is a Sweep check? It is: Role of the Emergency Action Team Leader To Walk through your workplace & make aware, as many people as safely possible, of a given emergency situationIf time permits, knock on closed doors and announce the known emergency (because it may be difficult to hear alarms in some closed offices)If time permits, close doors as you leave to secure and preserve propertyAssist persons with special needs in the evacuation processRemember your
40MSU Police recommend using a type of written check list… Role of the Emergency Action Team LeaderMSU Police recommend using a type of written check list…To determine whether or not:A Sweep check was completed for all areas of the facilityAll persons from your designated area have evacuatedAssist in realizing the number of personnel unaccounted forT o account for personnel/visitors with special needs and documenting their last known location at the time of the emergency in the event a First Responder must further assist them in evacuating
41EMERGENCY ACTION TEAM LEADER’S Example of a written checklist-EMERGENCY ACTION TEAM LEADER’SEVACUATION CHECK LISTFLOOR:Check List Sweep check of assigned area completed: Everyone in assigned area has left the building: There is no one unaccounted for at the rally site: There is no one that has special needs:Make notes on any item NOT checked off )Special note to the Facility Emergency Action Team Leader:
42The role of an Emergency Coordinator in an EVACUATION
43Persons with different abilities: How to Assist 3. Mobility Impaired and for people who use wheelchairs: Evacuation from basements or upper floors can be difficult because elevators may not be used during an emergency. Three courses of action are possible. All employees should receive instructions so they may provide assistance. Some may ....a. proceed to an enclosed, safe, fire rated stairwell or one of the emergency areas designated for people with disabilities and wait for assistance. Their location must be reported by dialing or by actually reporting to the nearest emergency responder immediately. (fire, police, etc.) ORb. remain in the room. If the hazard is not near the location and the room is well constructed, this may be the best choice. Their location must be reported by dialing or by actually reporting to the nearest emergency responder immediately. (fire, police, etc.) ORc. be assisted in using the stairs or ramps to evacuate. However, great care must be taken in moving a person who uses a wheelchair or may have impaired mobility.
44Assisting others with special needs Whether it is hearing, sight, or mobility assistance that is needed here are a few guidelines:Use a “buddy system” for persons with different abilitiesCommunicate with an individual that may require assistances in the evacuation processArrange a plan in advance to assist, should an emergency occur.If you’re unable to safely evacuate a person with mobility related assistance, leave them in a fire-rated stairwell and immediately report their location to police/fire responding unitsThe fire personnel will complete the evacuation or provide necessary assistance
45Role of the Emergency Action Team Leader Ideally, report to your Emergency Action Team Leader at the designated rally site or shelter location***Present your check list and any information that you may have regarding the emergency situation. Are all personnel accounted for? ***
46Role of the Emergency Action Team Leader Other dutiesYou may be requested to assist in monitoring entrances to the buildingAssist emergency responders with needed informationIf requested, assist emergency responders in keeping an appropriate distance between evacuated persons and the emergency situation……..
47Be Prepared for the unexpected Role of the Emergency Action Team LeaderBe Prepared for the unexpectedHazardous Material releases that require evacuations or sheltering in place may ….involve responding to emergency communication messages for necessary actions and information.Use of different evacuation route You should always have two pre-planned routes of escapeUse of pre-determined sheltering in place locationsChange rally sites at the direction of Emergency response personnel
48Role of the Emergency Action Team Leader At the designated rally site the Emergency Action Team Leader should do the following:Collect Team Leader's ChecklistsReport to the Incident Commander on the status of your evacuation (especially persons with different abilities)Also, present any specific information that you may have learned regarding the emergency
49Emergency Action Team Leader EAT Leader Master Checklist ExampleEmergency Action Team Leader(Building Name)Team LeaderMaster Checklist3rd2nd* No Floor Coordinator1stWest WingEast WingBaseMan in Rm 102 wouldn’t leave
57Awareness and commitment It is in everyone’s interest to protect the university for Life Safety and Property Preservation. This commitment starts with the basics:DO NOT prop doors open (A propped door equals the door being unattended and thus, the building is not secure)This in turn creates vulnerability to people, places and propertyIf you find a propped door, close it and utilize appropriate department communication methods as follow-up to avoid future occurrences
58Report Suspicious Situations Use common sense & ”gut reactions” when reacting to circumstancesBe aware of controversial issuesIt may involve various research projectsStay informedIf it seems out of place or out of the ordinary and cannot be verified REPORT IT and have MSU POLICE check it for youDon’t wait or hesitate to report it…A lengthy or repeated discussion with peers about the “suspicious” or “just not right” persons or circumstances delays the response for police to investigate
59Community PolicingYou know what is “normal” in your work area and building within the MSU community. .Your attention to your surroundings and awareness of the day-to-day routine gives you the first opportunity to know what and who may be “out of place”Your awareness and reporting of suspicious circumstances to authorities acts as the first line of deterrence
60Suspicious Mail or Packages Response Now let’s talk about Evacuation Emergencies.
61Suspicious Mail or Packages Pay attention to any mail or packages you may believe are unusual. For example:No return address or a strange/unexpected return address.Postmark does not match the return address.Mail addressed to a title or office only, or to an incorrect title or office.Items that are oversized, lopsided or uneven.If you are uncomfortable about a package or letterDo not open, shake or move it.Secure it in a closed room if possibleLeave the area and keep others away from the item.Notify your supervisor about the item.If your supervisor has concerns about the safety of the item, they will contact the MSU Police at or 911.
62Suspicious Mail or Packages If you open an envelope or parcel and encounter an unidentified substance.Do not panic, remain calm and do not touch, smell, taste or try to analyze the substance.Carefully put the item down and step away. Do not carry the item to another location.Alert others to keep away from your area and secure any doors to separate the item and yourself from others as well as turn off any circulating fans, air conditioners or heaters.CALL to notify the MSU Police.Wait for trained emergency personnel to arrive.Be ready to inform emergency responders regarding who has had contact with the substance.As a precautionary measure, isolating these personnel may be necessary.
63Bomb Threat Response Guidelines Now let’s talk about Evacuation Emergencies.
64Bomb ThreatsIf a call is received and a threat is given obtain as much information concerning the threat and the caller as possible.Notify your supervisor and callFollow the directions of the operator and Police personnel. Also be aware that despite the threat situation, the building may not be evacuated and that it may be necessary to simply follow the direction of emergency personnel.
65Bomb Threats-Evacuation Guidelines Depending on varying circumstances the police personnel may conduct a search of the public areas before a building is evacuated. A police explosive trained K-9 may be utilized for this search; however, an immediate evacuation order may be given if the initial report appears to be authentic.The decision to evacuate will be made by the Police Supervisor present.The immediate evacuation order will be given by sounding the building's evacuation (fire) alarm ONLY if directed by police incident command.If directed by emergency personnel to evacuate, the occupants must leave the building and move a minimum of 300 feet from the building. This is typically further than designated rally points.A search will be made of the building’s public areas and exterior (minimally) regardless of whether the building is evacuated or not.
66Hazardous Materials Response Now let’s talk about Evacuation Emergencies.
67Hazardous Materials Defined: An uncontrolled release of a hazardous substance that includes one or more of the following:Requires a response from outside the immediate work areaMay require an evacuation of personsCreates atmospheres that are Immediately Dangerous to Life or Health (IDLH)May create a serious potential for a fire or explosionRequires immediate attentionInvolves high levels of exposureInvolves a situation that is unclear
68Hazardous Materials EMERGENCY RELEASE PROCEDURES: Evacuate personnel from the release site.Phone and sound the building evacuation alarm.If possible, Isolate the release area by closing doors.Report the release location and type.
69SHELTERING IN PLACE EMERGENCY SHELTERING A guide for the Emergency Action Team preparedness AT MSU
70SHELTERING in PLACEA sheltering in place emergency may occur as result of: [situations other than the severe weather emergency]Interior building accidental release/ exposure of hazardous substance requiring containment and/ or isolationA harmful substance has been released outside the building and exposure would be harmful and or fatalA suspicious package has been opened and a subsequent release of potentially harmful substance within buildingSheltering may be ordered as a precaution by Emergency Responding Officials
71Moving to a designated shelter location When notice is received you may become a critical part of the notification processIf time allows, utilize your phone tree and have others assist youUtilize fellow personnel to provide alert messages throughout buildingUse internal message systems to notify employeesHave Team Leader and Floor Coordinator members sweep check the facility to make announcements
72What if :What happens if an employee or visitor refuses to shelter and insists on leaving and or leaves the facility during the hazardous emergency:Most importantly remember to protect yourselves and those with youIf a person chooses to leave they will be allowed to goDo not attempt to restrainDo not make rescue attempts if an individual leaves the building and or enters an area where they are likely to be exposed to the hazard.If you observe an individual that is within an exposure area and exhibits symptoms do not attempt rescue Call 911 and make notification Stay out of the “hot zone”
73Preparedness continued: When choosing locations for Sheltering in Place consider:Avoiding as much exposure as possible from the source of the contaminate (outside air and or interior location)Separate and barrier yourself from the sourceIf possible, create seals around vents, doors, windows with tape, sheet plastic, and or towelsIf possible, consider some comfortsrestrooms water sources, food, seating
74Preparedness in Sheltering Needs vs. comforts:Have advance knowledge of your facility’s Generator serviceDo you have generator service?What does the generator service operate?lights, exits signs, hallway lighting,Are there areas within your facility that may have generator service where others do notWhen choosing a sheltering location that knowledge may become an important consideration
75Selecting a Sheltering Location The best case scenario-plan for:Power sources-outletsMedia access (computer, radio, etc)Cell phonesThe Emergency Action Team pagerPhone land lines ability to make and receive callsFirst aid kitFlashlightsWriting materialsBattery operated radio
76Other considerations: Employees may have special individual considerationsMedications, for example, may need to be taken in a timely manner with specific medical conditions orfamily contacts for children that need careOther situations that you may want to be aware of and or considerFor privacy reasons it might be best to ask employees to consider their needs and prepare themselves and or share in confidence with a co-worker they trust, if they should need assistance
77Remember this is the basic plan Please contact Officer Steve Beard for any questions and training needs:or