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Overview: Excess Property Disposition Program Materials Management Association Workshop Presented By: May 15, 2008 GS-35F-0496T Michael Livatino, Program.

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Presentation on theme: "Overview: Excess Property Disposition Program Materials Management Association Workshop Presented By: May 15, 2008 GS-35F-0496T Michael Livatino, Program."— Presentation transcript:

1 Overview: Excess Property Disposition Program Materials Management Association Workshop Presented By: May 15, 2008 GS-35F-0496T Michael Livatino, Program Manager Vice President, Client Services Asset Recovery Division, Capital Assets Group Liquidity Services, Inc. 1920 L St. NW, 6th Floor Washington, DC 20036 Tel: (202) 558-6210 Cell: (571) 232-5000 Email: Michael.Livatino@Liquidation.comMichael.Livatino@Liquidation.com

2 Overview: Surplus Property disposal solution via online auction of used, salvage and recyclable material LSI is more than just a business to business online auction website, its a best-in-class marketing & reverse logistics solution Years in Business: 8 years, IPOd in February 2006 on NASDAQ as LQDT 8 LSI-owned, 158 warehouses under management: 1,500,000 sq. ft. 650 employees 500 product categories 35,000 annual outbound shipments to buyers from our warehouses 91,000 completed online auctions last quarter Q2 2008 140,000 annual inbound calls and emails to the Buyer Relations Team 892,000 registered and pre qualified buyers 80,000,000 annual opt-in email alerts 32,270,870 annual online searches in our marketplace $88,200,000 in property sold online last quarter Q2 FY 2008 $875,000,000 in completed online auction sales since 2002 Awards for Excellence: Liquidity Services, Inc. - Corporate Overview 2 2002 National Auctioneer Association Advertising Contest Winner 2003 Department of Defense Defense Logistics Agency Vendor Excellence Award 2004 Customer Service Exemplary Practices In Retail 2005 Department of Defense Defense Logistics Agency Vendor Excellence Award 2007 Silver Medal for Procurement Excellence to DC Government from National Association of State Procurement Officials

3 Property Management– Objective Contractor Background: Contractor provided all storage, management, personnel, labor, supplies, materials, transportation and remarketing for excess government property disposal for all facilities- North Las Vegas and Cheyenne facilities, Remote Sensing Laboratory, Nellis Air Force Base and the Nevada Test Site. Property types disposed include; Automated Data Processing, Consumer Electronics, industrial shop machinery, furniture, air conditioners, heavy equipment, drilling equipment and scrap metal. Detailed Documentation: Comprehensive audit trail 3

4 Property Management– Objective Sub-Contractor Requirements: –Provide an off-site, sufficiently secure and size warehouse facility to manage excess property disposition services to include: Pick-up and receiving for all five (5) contractor managed facilities, transportation, material handling equipment, secure segregated storage, accountability, internal redistribution, FEDS GSAxcess property uploads, internal & external agency screening, coordination of transfers and donations, sale of surplus and scrap property, compliant with Federal CFR 101,102, 109, government regulations, environmental requirements and documented audit trail of all final disposition activities Focus on –Transportation –Safety Zero Accident Performance –Segregated Storage –Re-deployment Access and Traceability –Security –Inventory Cycle Time –Disposal Process –Detailed Reporting –Maximization of Revenue –Client Service Responsiveness 4

5 Property Removal, Transportation & Secure Storage –Provide vehicles, trained personnel and secure offsite warehouse facility to store, re- deploy and remarket surplus and scrap property Coordinated pick-up 2x a week from contractor sites, within 15 days from notification LSI vehicles must have specific capacity requirements LSI personnel receive safety training and fully understand the client pick-up procedures LSI warehouse sq. ft. allocation was based on historic data provided by Client LSI building has internal and external recorded surveillance and central station alarm Non-LSI employees entering the warehouse are documented and escorted at all times LSI provides additional segregated,secure storage area for high value property Statement of Work: Sub-Contractor Deliverable 5

6 Property Management –Receiving, manifest, de-labeling, segregation, screening & redeployment Review turn-in documentation for discrepancys: quantity, description, etc. Check for CFR property compliance Received property must be added into LSI inventory management system (IMS) creating detailed printable files by: turn-in date, exit date, make, model, task #, pick-up location, serial number, INV #, etc. De-label all received inventory of government & contractor markings Palletize property and store utilizing assigned search-by-location barcode in IMS and segregated in warehouse Access to government and Contractor for random and quarterly inspections of facility and inventory and documentation Provide and on-line inventory management review portal for redeployment search by: make, model, description, serial number, INV #, etc Re-deployed, and sold property has auditable disposition trail Statement of Work: Sub-contractor Deliverable, continued 6

7 Re-deployment DOE & NSTec Internal re-deployment screening of property for specified period –All Internal physical inspections for re-deployment: Personnel must have valid I.D. are logged into screening book prior to physical inspection –Property transfer documentation received is verified, hard copy is filed and IMS is updated with exit date and transfer information, reported month-end. –Transfer documentation received is verified, hard copy is filed and IMS is updated with exit date and transfer information. –Electronic and hard copy paper trail of all internal redeployed property External re-deployment of unclaimed property automatically migrates to FEDS GSAxcess, (Fed and non-fed transfers, ERLE grants, State donations) –All external physical inspections for re-deployment: Personnel must have valid I.D. are logged into screening book prior to physical inspection –Claimed property transfer documentation is verified, hard copy is filed and IMS is updated with exit date and transfer information, reported month-end. –Electronic and hard copy paper trail of all external redeployed property Property that is unclaimed during the internal and external re-deployment process automatically migrates to auction sale disposition process Statement of Work: Sub-contractor Deliverable, continued 7

8 On-line Sales Disposition of Surplus and Scrap Property –Property available for sale is reviewed by the LSI Marketing Department to initiate targeted marketing campaign to pre-registered & qualified bidders & also determines auction timeline Traditional direct mail, print advertising, professional organization publications Online keyword purchasing, banner ads, search engine optimization & LSI opt-in email buyers –Property Specialist / Manager QC reviews property description details, adds information as necessary and reviews photographs. Develops auction template and promotes auction to LIVE –Property is sold as-is where-is and receives multiple bids and auction CLOSES Collect revenue via wire transfer, credit card and PayPal Upon confirmation of cleared funds, Finance Dept. issues confirmation of funds Logistics Dept. issues to buyer and corresponding warehouse an electronic Material Release Form detailing property sales & buyer information to verify prior to warehouse property release. Property is removed from warehouse and auction is COMPLETE IMS exit date –Scrap metal property is sold based on two methodologies: specialized material and ongoing operations Specialized material (can not be sold into market for its original intended Mfg. use) is sold via sealed bid or auction, based on material, weight and location Scrap from ongoing operations is contracted via re-occurring competitive sealed bid process allowing for service deliverables and revenue maximization. Statement of Work: Sub-contractor Deliverable, continued 8

9 Reporting and Data Capture Requirements –Document client notification of pick-up into IMS: Create Task # date stamp, and location –Review turn-in documentation at pick-up with client and at warehouse –Property Discrepancy Report: within 5 days- client notation and note in IMS –Manifest each item upon receipt at warehouse in IMS include detailed description and capture INV# –Internal & external re-deployment physical inspections logged –Internal & external re-deployed property verified and noted in IMS –Property Cycle-time Report –Safety and Personnel Reports: Injury and illness –Online Inventory Real-time Access and Search Capability to Client into IMS 24/7/365 –Monthly Summary Report of Excess Activity Redeployment: –NSTec, DOE, Federal Transfers, ERLE Grants, State Donations, Non-Fed Transfers Sales Revenue: Surplus Property and Scrap –Property: Revenue, Date, ID #, Property Description –Scrap: Revenue, Date, Ferrous, Non-Ferrous, Lead, Weight –Monthly Progress Report Work Completed, Work Rescheduled, Work Forecast Next Period, Summary of Problem Areas –Annual Summary Reports –Quarterly In-Person Operational Review Meetings Statement of Work: Sub-contractor Deliverable, continued 9

10 Disposition Process Flow: Simplified Overview Blue: warehouse status / Yellow: auction status 10

11 Questions ?? Michael Livatino, Program Manager Vice President, Client Services Asset Recovery Division, Capital Assets Group Liquidity Services, Inc. 1920 L St. NW, 6th Floor Washington, DC 20036 Tel: (202) 558-6210 Cell: (571) 232-5000 Email: Michael.Livatino@Liquidation.comMichael.Livatino@Liquidation.com 11


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