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Department of Management Services Division of State Purchasing September 14th & 15th, 2006 State Purchasing Team 2 Saving With Style! Furnishings Floor.

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Presentation on theme: "Department of Management Services Division of State Purchasing September 14th & 15th, 2006 State Purchasing Team 2 Saving With Style! Furnishings Floor."— Presentation transcript:

1 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 State Purchasing Team 2 Saving With Style! Furnishings Floor Coverings Institutional Supplies

2 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Introductions Ellen Potts, Chief Bureau of Commodities Sourcing Brenda Wells, CPPB, FCPM Purchasing Analyst, Team Lead Brett Walker Purchasing Specialist

3 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Agenda Team 2 – Who We Are and What We Do Team 2 – Who We Are and What We Do Team Activities Update Team Activities Update Contract Updates Contract Updates Review & Wrap-Up Review & Wrap-Up

4 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Team 2… Who We Are & What We Do Organizational Chart Organizational Chart Our Contract Responsibilities Our Contract Responsibilities

5 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Team 2 Organization Director, State Purchasing Russ Rothman Bureau Chief Commodities Sourcing Ellen Potts Team 2 Brenda Wells Purchasing Analyst Team Lead Team 2 Vacant Purchasing Analyst Team 2 Brett Walker Purchasing Specialist

6 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Team 2 Contracts Furnishings Office Furniture and Files Office Furniture and Files Library Furniture Library Furniture Educational/Institutional Furniture Educational/Institutional Furniture Floor Coverings Carpet and Flooring Materials, Installed Carpet and Flooring Materials, Installed Institutional Supplies Air Conditioners Air Conditioners Ice Making Machines Ice Making Machines Floor Maintenance Machines Floor Maintenance Machines Dietary Supplements Dietary Supplements Food Service Operations Food Service Operations

7 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Team 2 Goals Minimum average savings of 28% below MSRP. Minimum average savings of 28% below MSRP. Savings in new contracts should better the savings in current contracts by 5%. Savings in new contracts should better the savings in current contracts by 5%. Excellent customer service. Excellent customer service.

8 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Team Activity Update

9 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Contracts solicited and effective in 2006: –O–O–O–Office Furniture & Files, Carpet & Flooring Materials, Dietary Supplements & Vegetable Protein Dinners, Air Conditioners, and Ice Making Machines Recent Revisions: Dietary Supplements Pending Revisions: Office Furniture & Files We have 2 immediate solicitations: –E–E–E–Educational/Institutional Furniture, Library Furniture We will have a new team member.

10 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Contract Updates

11 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Brenda Wells Contract Management Office Furniture & Files Carpet and Flooring Materials, Installed Dietary Supplements Food Service Operations

12 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Office Furniture & Files STC Contractors 54 Contractors $65 million in annual sales $65 million in annual sales Average savings is 62.5% below MSRP Average savings is 62.5% below MSRP Effective through 03/01/10. Effective through 03/01/10.

13 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Office Furniture & Files Overview of the New Contract Merge Conference/Public Area Furniture with this solicitation. Merge Conference/Public Area Furniture with this solicitation. Environmental & Recycled Content Requirements. Environmental & Recycled Content Requirements. Product List available on the new contract. Product List available on the new contract.

14 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Working for you… How do I locate the type of furniture Im looking for? The Product List is an example of furniture products available on contract. Click on one of the basic furniture headings in the Product List. The basic list is then broken down to specific products. The manufacturers name is listed under the specific product. nformation/state_contracts_agreements_and_price_lists/state_term_contr acts/furniture_office_and_files__1 nformation/state_contracts_agreements_and_price_lists/state_term_contr acts/furniture_office_and_files__1 How do I locate the type of furniture Im looking for? The Product List is an example of furniture products available on contract. Click on one of the basic furniture headings in the Product List. The basic list is then broken down to specific products. The manufacturers name is listed under the specific product. nformation/state_contracts_agreements_and_price_lists/state_term_contr acts/furniture_office_and_files__1 nformation/state_contracts_agreements_and_price_lists/state_term_contr acts/furniture_office_and_files__1

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22 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Carpet & Flooring Materials, Installed STC Contractors 12 Contractors $14-15 million in annual sales $14-15 million in annual sales Average savings is 67.92% below MSRP Average savings is 67.92% below MSRP Effective through 05/31/09. Effective through 05/31/09.

23 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Carpet & Flooring Materials, Installed Overview of New Contract Pricing & Discount same as GSA Federal Requirement – Installed Pricing & Discount same as GSA Federal Requirement – Installed Environmental & Recycled Content Requirements Environmental & Recycled Content Requirements Measuring Contractor Performance Measuring Contractor Performance New product additions New product additions Web Site Uniformity & MFMP Electronic Catalog Web Site Uniformity & MFMP Electronic Catalog State Objectives State Objectives

24 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Environmental & Recycled Content Requirements for Carpet & Flooring Materials The State of Florida, as outlined in Florida Statutes , is committed to reducing waste and promoting energy conservation. To that effort, Bidders responding to this Invitation are encouraged to meet minimum recycled content standards AND to submit information relating to their companys environmental policy and implementation process. The State of Florida, as outlined in Florida Statutes , is committed to reducing waste and promoting energy conservation. To that effort, Bidders responding to this Invitation are encouraged to meet minimum recycled content standards AND to submit information relating to their companys environmental policy and implementation process. Bidder shall submit a detailed environmental policy. This policy should explain the Bidders environmental mission and shall include detailed information on initiatives or procedures related to the realization of the environmental mission, for example: Bidder shall submit a detailed environmental policy. This policy should explain the Bidders environmental mission and shall include detailed information on initiatives or procedures related to the realization of the environmental mission, for example: Pollution prevention opportunities Pollution prevention opportunities Energy conservation Energy conservation Water conservation Water conservation Green House Gas (GHG) reductions Green House Gas (GHG) reductions Disposal of solid and/or hazardous waste Disposal of solid and/or hazardous waste Recycling of scrap Recycling of scrap Health and safety issues Health and safety issues Community involvement Community involvement Bidder shall provide a link to this information on the State Contract Web Page as described in the Special Conditions, Section 5, Manufacturer Contract Administration – Dedicated Web Site Requirements; paragraph 5.1 Bid responses not including this environmental information will be rejected. Bidder shall provide a link to this information on the State Contract Web Page as described in the Special Conditions, Section 5, Manufacturer Contract Administration – Dedicated Web Site Requirements; paragraph 5.1 Bid responses not including this environmental information will be rejected. If applicable, Bidder shall submit any prepared and/or approved documentation in relation to the BIFMA Sustainability Guidelines, ISO 14001, and EPA Comprehensive Procurement Guidelines. Bidder shall identify all product lines (or products) including recycled content and/or post consumer recycled content. If applicable, Bidder shall submit any prepared and/or approved documentation in relation to the BIFMA Sustainability Guidelines, ISO 14001, and EPA Comprehensive Procurement Guidelines. Bidder shall identify all product lines (or products) including recycled content and/or post consumer recycled content.

25 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Efforts & Achievements US Green Building Council (USGBC) LEED Green Building Rating System US Green Building Council (USGBC) LEED Green Building Rating System Sustainable Leadership Sustainable Leadership Recycled Content – Post Consumer Recycled Content – Post Consumer Certifications Certifications Corporate Commitment Corporate Commitment Environmental Recognitions Environmental Recognitions

26 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Landfill

27 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 EPA Web Site Along with the many benefits of carpet come a number of environmental considerationsincluding issues of material use, production wastes, indoor air quality, and ultimately, carpet disposal. According to carpet industry estimates, approximately 4.7 billion pounds of carpet were discarded in the United States in 2002; most years, carpet accounts for over 1 percent of all municipal solid waste by weight, or about 2 percent by volume. The bulky nature of carpet and the variety of materials used in its manufacture often create handling, collection, and recycling problems for local and state governments. Along with the many benefits of carpet come a number of environmental considerationsincluding issues of material use, production wastes, indoor air quality, and ultimately, carpet disposal. According to carpet industry estimates, approximately 4.7 billion pounds of carpet were discarded in the United States in 2002; most years, carpet accounts for over 1 percent of all municipal solid waste by weight, or about 2 percent by volume. The bulky nature of carpet and the variety of materials used in its manufacture often create handling, collection, and recycling problems for local and state governments. According to industry estimates, only 3.8 percent of total carpet discards were recycled in the United States in Barriers to effective recycling of carpet include the lack of an established infrastructure for collection and processing of discarded carpet, especially from residential sources. In addition, carpet manufacturers and recyclers have been concentrated in the southeastern United States, resulting in logistical issues for carpet recycling in other parts of the country. Inadequate markets for some resins, such as nylon 6,6, are a concern as well. According to industry estimates, only 3.8 percent of total carpet discards were recycled in the United States in Barriers to effective recycling of carpet include the lack of an established infrastructure for collection and processing of discarded carpet, especially from residential sources. In addition, carpet manufacturers and recyclers have been concentrated in the southeastern United States, resulting in logistical issues for carpet recycling in other parts of the country. Inadequate markets for some resins, such as nylon 6,6, are a concern as well.

28 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Carpet Facts The carpet industry has been increasingly involved in developing solutions to these issues. In January 2002, carpet and fiber manufacturers signed the National Carpet Recycling Agreement, along with the Carpet and Rug Institute, state governments, non-governmental organizations, and the U.S. EPA. This agreement established a 10-year schedule to increase the amount of recycling and reuse of post-consumer carpet and reduce the amount of waste carpet going to landfills. The goals are: The carpet industry has been increasingly involved in developing solutions to these issues. In January 2002, carpet and fiber manufacturers signed the National Carpet Recycling Agreement, along with the Carpet and Rug Institute, state governments, non-governmental organizations, and the U.S. EPA. This agreement established a 10-year schedule to increase the amount of recycling and reuse of post-consumer carpet and reduce the amount of waste carpet going to landfills. The goals are:National Carpet Recycling Agreement National Carpet Recycling Agreement Reuse: 3 to 5 percent, or at least 200 million to 340 million pounds annually by Reuse: 3 to 5 percent, or at least 200 million to 340 million pounds annually by Recycling: 20 to 25 percent, or at least 1.4 billion to 1.7 billion pounds annually by Recycling: 20 to 25 percent, or at least 1.4 billion to 1.7 billion pounds annually by Cement kilns (use of recovered carpet as an alternative fuel source and as an additive in cement production): 3 percent, or 200 million pounds annually by Cement kilns (use of recovered carpet as an alternative fuel source and as an additive in cement production): 3 percent, or 200 million pounds annually by Waste-to-energy: 1 percent, or 67 million pounds annually by Waste-to-energy: 1 percent, or 67 million pounds annually by The agreement also created a third-party organization, the Carpet America Recovery Effort (CARE), to reach these goals. CAREs mission is to develop market-based solutions for the recycling and reuse of post- consumer carpet. The agreement also created a third-party organization, the Carpet America Recovery Effort (CARE), to reach these goals. CAREs mission is to develop market-based solutions for the recycling and reuse of post- consumer carpet.Carpet America Recovery Effort (CARE) Carpet America Recovery Effort (CARE) Additional Resources Additional Resources Note: All of the non-EPA links below leave the EPA Web site. Note: All of the non-EPA links below leave the EPA Web site. The Carpet and Rug Institute (CRI) - national trade association representing the carpet and rug industry. The Carpet and Rug Institute (CRI) - national trade association representing the carpet and rug industry. The Carpet and Rug Institute (CRI) The Carpet and Rug Institute (CRI) Minnesota Office of Environmental Assistance's Carpet Webpage - provides background on National Carpet Recycling Agreement. Minnesota Office of Environmental Assistance's Carpet Webpage - provides background on National Carpet Recycling Agreement. Minnesota Office of Environmental Assistance's Carpet Webpage Minnesota Office of Environmental Assistance's Carpet Webpage

29 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Dietary Supplements STC Contractors 7 Contractors $3 million in annual sales $3 million in annual sales Average savings of 35.01% below MSRP Average savings of 35.01% below MSRP Effective through 06/26/09. Effective through 06/26/09. May possibly reassign category to an agency in May possibly reassign category to an agency in 2007.

30 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Food Service Operations STC Contractors 3 Contractors $7.6 million in annual sales $7.6 million in annual sales Average 20% savings below MSRP Average 20% savings below MSRP Effective through 12/31/06. Effective through 12/31/06. Researching next step. Researching next step.

31 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Brett Walker Contract Management Air Conditioners Air Conditioners Ice Making Machines Ice Making Machines

32 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Air Conditioners STC Contractor 1 Contractor $1 million in annual sales $1 million in annual sales 43% savings below MSRP 43% savings below MSRP Effective through 06/17/08. Effective through 06/17/08.

33 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Ice Making Machines STC Contractor 1 Contractor $1 million in annual sales $1 million in annual sales 63% savings below MSRP 63% savings below MSRP Effective through 07/29/2008 Effective through 07/29/2008

34 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 New Analyst Contract Management Educational/Institutional Furniture Library Furniture Floor Maintenance Machines

35 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Educational/Institutional Furniture STC Contractors 53 Contractors $15 million in annual sales $15 million in annual sales Average savings of 43.9% below MSRP Average savings of 43.9% below MSRP Effective through 02/20/06 Effective through 02/20/06 Will renew through 02/20/07 and re- solicit category in Fall Will renew through 02/20/07 and re- solicit category in Fall 2006.

36 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Library Furniture STC Contractors 28 Contractors $8-9 million in annual sales $8-9 million in annual sales Average savings of 41.8% below MSRP Average savings of 41.8% below MSRP Effective through 02/20/06. Effective through 02/20/06. Will renew through 02/20/07 and re- solicit the category in Fall Will renew through 02/20/07 and re- solicit the category in Fall 2006.

37 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Floor Maintenance Machines STC Contractors 4 Contractors $1 million in annual sales $1 million in annual sales Average savings is 38.25% below MSRP Average savings is 38.25% below MSRP Expires November 24, Expires November 24, 2007.

38 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Review…

39 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Contract Review New Contracts in FY Carpet and Flooring Materials, Installed Dietary Supplements & Vegetable Protein Dinners Air Conditioners Ice Making Machines

40 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Reminders Contracts on the web: Contracts on the web: State Purchasing Bulletin Board: ness_operations/state_purchasing/d oing_business_with_the_state_of_flo rida/purchasing_bulletin_board ness_operations/state_purchasing/d oing_business_with_the_state_of_flo rida/purchasing_bulletin_board Contract Surveys Contract Surveys (Rate this contract on STC web pages.) Sign-up to receive this presentation via Sign-up to receive this presentation via

41 Department of Management Services Division of State Purchasing September 14th & 15th, 2006 Contact Us! Brenda Wells Brett Walker


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