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FocusPlus SA January 2003 Presentation of the The ARC System Construction Cost Control Version 2.2 January 2003 Click mouse to advance presentation.

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Presentation on theme: "FocusPlus SA January 2003 Presentation of the The ARC System Construction Cost Control Version 2.2 January 2003 Click mouse to advance presentation."— Presentation transcript:

1 FocusPlus SA January 2003 Presentation of the The ARC System Construction Cost Control Version 2.2 January 2003 Click mouse to advance presentation

2 FocusPlus SA January 2003 What is the ARC System? Site construction cost control & management software Designed for the telecommunications industry Based on a comprehensive shopping list of construction items (Master Schedule of Works with agreed rates) User–friendly means of managing the Schedule of Agreed Construction Rates Uses well-defined model sites to set accurate site construction budgets & produce cost control documents Used by Designers & Contractors to produce site cost control documentation from Estimate (financial planning) to Final Account

3 FocusPlus SA January 2003 What are the Benefits? Visibility of REAL construction costs and excessive costs for sites, early in the rollout process Consistent and clear cost information from Contractors Simple method of producing / processing cost documentation & contractor payments Contractors judged on time and quality not on COST Client can use the costs to determine future budgets Ensures appropriate paper trail for Quality Assurance

4 FocusPlus SA January 2003 How does the ARC work? In brief, the ARC System involves two phases of work and different versions: CLIENT VERSION Utilised for the set up of the software in accordance with the Customer requirements including a Master Schedule of Works & Model Sites - Phase 1 Following set-up the software can be utilised by the Client to import / create / manage cost control documentation – Phase 2 PARTNER VERSIONS Utilised by Design Consultants and Contractors to create construction cost control documentation based on an agreed set of rates and model sites – Phase 2

5 FocusPlus SA January 2003 Phase 1 - Initialisation / Set-up With the assistance of FocusPlus SA, the ARC System is customised to the Client requirements Setting Client and project parameters Modifying the Master Schedule of Works to suit the Clients & project needs Entering project Designers and Contractor details Importing & analysing Contractor post tender rates based on the schedule of line items Setting & fixing the final rates for each Contractor Defining & importing model sites that are appropriate to the project Generating Designer & Contractor partner versions for creation of cost control documents based on fixed rates

6 FocusPlus SA January 2003 Phase 1-Master Schedule of Works The FocusPlus Master Schedule of Works is Structured as follows: Schedule divided into SECTIONS Sections divided into CATEGORIES Categories contain SUB CATEGORIES or line items of construction activity Note: Alternatively a Client may utilise their own schedule of works, however, modifications to the schedule may be necessary to ensure compatability with the ARC software.

7 FocusPlus SA January 2003 Phase 1-Master Schedule of Works The FocusPlus SA schedule can be modified or a Client schedule can be imported into the ARC Sections, Categories & construction line items can be easily located by the tree structure Support statements provide descriptions of the line items to assist in pricing & schedule management Line Items can be added to or deleted from the schedule

8 FocusPlus SA January 2003 The ARC is utilised to analyse Contractor rates for different scenarios (e.g. National vs Regional). The ARC will produce a spreadsheet which compares the rates submitted by the Contractors. Phase 1-Rate Agreement The finalised project Schedule of Works is Priced by the Contractors & the rate for each line item is imported into the ARC system. The ARC can compare the rates of any number of different Contractors The ARC provides a visual comparison based on percentage variation from the mean value. The percentage variation can be modified to suit. Rates are negotiated and agreed with the Contractors, then fixed by the ARC

9 FocusPlus SA January 2003 Phase 1-Project Model Sites Model sites are defined with the Client that represent the typical sites to be constructed on the project. Model site schedules are imported into the ARC system. The function of model sites is as follows: Utilised by the Client to establish construction budgets based on negotiated rates Selection of an appropriate model site schedule as the basis for the cost control document creation As a cost cross comparison budget vs live site construction costs

10 FocusPlus SA January 2003 Phase 1-Typical Model Sites Model Site Ref.Model Site Description GLS – 24 Greenfield – Lattice 24 M – Shelter GLS – 42 Greenfield – Lattice 42 M – Shelter GGS – 60 Greenfield – Guyed Mast 60 M – Shelter GMS – 25 Greenfield – Monopole 25 M – Shelter GME – 25 Greenfield – Monopole 25 M – External Cabs RFPE Rooftop – Flat – Poles – External Cabs RFPS Rooftop – Flat – Poles – Shelter RFPA Rooftop – Flat – Poles – Attic Internal Room RFPB Rooftop – Flat – Poles – Basement Internal Room RPPE Rooftop – Pitched – Poles – External Cabs RPPA Rooftop – Pitched – Poles – Attic Internal Room RPPB Rooftop – Pitched – Poles – Basement Internal Room Model sites are defined that suit the project and territory. Typical models sites currently available are indicated below:

11 FocusPlus SA January 2003 Phase 1-Partner Version Creation The CLIENT VERSION is utilised to generate PARTNER VERSIONS of the software for distribution as follows: The ARC Design Consultant Partner Version incorporates fixed rate types for the range of Contractors and/or Regions for which they will work The ARC Contractors Partner Version incorporates fixed rates for one of the following rate types: National rate basis for all project Contractors Regional rate basis for each Contractor within a region Specific Contractor rate basis (Set of fixed rates for each Contractor)

12 FocusPlus SA January 2003 Entry Screens for Different Versions Administrator access only

13 FocusPlus SA January 2003 Phase 2-Cost Control Documents The ARC System manipulates the Master Schedule of Works to efficiently create various cost documents for each Site, as indicated below: The above documents are typically prepared by a Design Consultant The above documents are typically prepared by a Contractor Note: The application can be utilised to produce all or a selection of the above documents for each site type. Build Cost Estimate Bill of Quantities Fixed Price Quotation Certificate of Payment Final Account Variation Orders

14 FocusPlus SA January 2003 Phase 2-Cost Control Documents Cost Control Document output is dependant on the ARC Version utilised, as indicated below: Cost Control Document Type Client Version Designer Version Contractor Version Build Cost Estimate Yes Bill of Quantities Yes Contractors Fixed Price Quotation Yes Contractors Certificate for Payment Yes Contractors Variation Order Yes Contractors Final Account Yes

15 FocusPlus SA January 2003 Phase 2-Cost Control Documents Cost Control Document TypeWhen Issued Build Cost Estimate Concept Design Phase Bill of Quantities (without costs) Detailed Design Phase Contractors Fixed Price Quotation Pre Construction Phase Contractors Certificate for Payment During and Post Construction Phase Contractors Variation Order During Construction Phase Contractors Final Account Post Construction Phase Each document type is issued during the following phases:

16 FocusPlus SA January 2003 Phase 2-Cost Document Creation Enter the site details e.g Site ID, site name, address site type etc. The above screens are used to access site details and documents already in the database and for entering new site details Enter the site reference and candidate List of sites in the database Create a document Accessing site cost information or entering new site details:

17 FocusPlus SA January 2003 Phase 2-Cost Document Creation Export a created document Site details Choose a document type: Build Cost Estimate Bill of Quantities Contractors Fixed Price Quotation Contractors Certificate for Payment Contractors Variation Order Contractors Final Account Creation of document based on: A Model Site Previously created document (same type) Document version from another Site Manually from the Master Schedule Imported document prepared by another user Choose the rate basis: National Regional Contractor (OR Zero rate) Create a document Saved Documents Document version control Import quantities from a document previously created by another ARC user Print a report View the contents of a document Select the document type and other parameters:

18 FocusPlus SA January 2003 Creating a cost control document (e.g. Build Cost Estimate) Phase 2-Cost Document Creation Site details Itemsof work which are Not Included in the Master Schedule of Works can be entered manually Add new line items From the Master Schedule of Works library Documents based on model sites are substantially complete with only minor modifications necessary Delete line items as necessary Group statement Select the name of the user pereparing the document Unit rates CANNOT be altered by the end user Alter quantities as necessary

19 FocusPlus SA January 2003 Phase 2-Cost Document Creation Site details Contractors name must be selected Save modifications prior leaving the screen Total of variation orders issued to date entered automatically The report can be previewed and printed from this screen Select the name of the user pereparing the document Less amount paid out in the previous payment certificate entered automatically Net amount due in the current certificate Creating a Contractors Certificate for Payment Manually enter the gross amount figure Purchase order value Enter retention precentage if applicable

20 FocusPlus SA January 2003 Phase 2-Cost Document Creation Site details Contractors name must be selected Contractors final account is based on the fixed price quotation plus any variation orders issued during the construction phase The report can be previewed and printed from this screen Select the name of the user pereparing the document Total final account Creating a Contractors Final Account Total of variation orders Save modifocations prior to leaving the screen

21 FocusPlus SA January 2003 Phase 2-Cost Document Creation Select Sub Categories from the Master Schedule of Works to be included in the Variation Order Entering a negative quantity will change the item to a negative amount and turn the line RED Enter manually items of work which are Not Included in the Master Schedule of Works Creating a Contractors Variation Order

22 FocusPlus SA January 2003 The ARC System by FocusPlus SA

23 FocusPlus SA January 2003 Contacting FocusPlus SA FocusPlus SA 6 e étage Immeuble BCB – Route de Renens 1 Case postale 184 CH-1030 Bussigny-près-Lausanne SWITZERLAND Telephone:+41 21 706 6000 Facsimile:+41 21 706 6009 E-mail:info@focusplus.chinfo@focusplus.ch WWW:www.focusplus.chwww.focusplus.ch


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