Presentation on theme: "Contractor Site Induction 2011"— Presentation transcript:
1 Contractor Site Induction 2011 University of SurreyBecky Williams – H&S OfficerEnsure that the Green book and the Site Specific Assessment have been received. If they do not know or cannot confirm formally request confirmation in writing.
2 Important NoteThe contractors green book and the site specific risk assessment which you have received, form part of this inductionIt is the responsibility of the Contractor to communicate this information to site operatives including subcontractors in site inductions and tool box talks.
3 Key annual events which may impact on your contract Exams – 31 May to 17 JuneEnd of term party – 17 & 18 JuneDegree ceremonies – 12 to 15 JulyStart of term – 4 October
4 Vehicles and Pedestrians All vehicles on site must comply with the University traffic regulations.Parking is controlled by permit. Valid Parking Permits are to be displayed by all contractors vehicles.Any vehicle found without a permit and found parked without due consideration for others will be subject to a penalty notice in accordance the Universities Traffic Regulations1. Ensure that the Traffic regulation book has been given to the contractor, ask for the confirmation from each Contractor, if they do not know or cannot confirm formally request confirmation in writing.
5 Vehicles and Pedestrians All speed limits must be adhered to - site speed limit 15 or 20mph.Extreme caution should be taken when on campus due to the large numbers of students moving between buildings (particularly at the end of lectures)Manoeuvring, particularly reversing, must be carried out carefully (preferably with the use of a banksman and/or reversing sounders for large vehicles).Speed limits are important, both the Contractor and his Sub Contractors must conform.Large movements of Students and others are possible at any time.Express the importance of Banks-man/Signallers, all reversing/manoeuvrings must be carried out correctly and safely AT ALL TIMES.
6 Hazards in Occupied Areas Where work (particularly construction work) takes place in occupied areas, special care must be taken to eliminate or minimise the effects on staff and students.It is essential that pedestrians and vehicles are segregated. It may be necessary to provide temporary walkways and access.Plans must be in place and the 360/Site Specific safety document must have highlighted these problems and there solutions at the earliest stage,prior to any work starting on Site.Greater depth of the above will be discussed during the Safety meeting.
7 Hazards where the contractor is in control: Perimeter fences must be maintained to a high standard.Changing fence lines and access routes are only to be carried out in agreement with University Project Manager.Deliveries by large vehicles must be planned well in advance. Also ideally, they should be in an area fenced off.1. As previously shown these are common hazards which result in numerous risks on the University site.
8 Leave working areas safe All work areas must be left in a safe condition when work has stopped for any reason, even for short periods if left unattended. Where areas are shared, provision must be made to exclude unauthorised persons.All plant and equipment must be secured. Flammable liquids must be stored properly and not left out overnight.A tidy site is a safe site – Good housekeeping is a must.The above is self explanatory but is an area that causes a considerablenumbers of accidents.Special care must be taken to isolate machinery due to theStudent populations freedom of movement across the site at all hours.
10 Permits to WorkAll work involving a permit to work should where possible be completed during university core hours (or as required by the project) and left in a safe condition.At least 3 days notice must be given for a permit to work to be raised and to be accompanied with site specific risk assessments and method statements.Permits must be returned and signed off. Keys should be returned to the contractors reporting centre unless specific provision has otherwise been made.
11 Work involving Permits Our Permits to Work cover:Fire alarms Roof workLifts Lone workingHot works ExcavationAsbestos Laboratory workFume cupboards GasElectrical LV Confined spacesRadiation Breaking into pipelinesOther (including access to all riser cupboards)Permits are an important way of controlling Risks, the above applies toboth permits issued by University staff and those where the Contractoris in control of a defined site.
13 Working at Height / Roof Work All work at height requires an appropriate risk assessment and method statement to have been carried out. This applies to both University staff and contractors. All roof access is governed by a Permit to Work.All control measures must be in place before work starts.Where possible, work at height should be avoided.Unless adequate supervision is available, no untrained person should be working at height.Self explanatory read the headings
16 Other work requiring special attention: Working in confined spacesHigh voltage workingLone workingHot workingAny work involving dangerous substances – CoSHH assessments will be requiredSome of the above will also require permits to workAll of the above will require PTW. COSHH Assessments along with the relevant Risk Assessment will need to be seen by University E&FM staff where dangerous chemicals are being used.
17 Risk Assessments and Method Statements The University requires safe systems of work, risk assessments and method statements. These must be available for all work involving significant risks. They must be site specific and refer to the contract and the University within the text. They must be suitable and sufficient.If you have any doubts as to the above, you must involve your Health & Safety advisor.Risk Assessments and Method Statements must be Site Specific and available on site for those operations containing significant risks.All Risk assessments and associated documentation must be Suitable and Sufficient.The above applies to Contractors and their Sub Contractors, Contractors must have management systems in place to ensure compliance.
18 Risk Assessments – Safe Systems of Work 1. Check if a risk assessment and associated safe system of work has been done, read it and if you have any doubts, or need explanations ask your supervisor.2. Follow the above carefully. Do NOT improvise. If you have any suggestions, or something is unworkable, tell your supervisor.3. Check for any associated CoSHH Assessment.4. Check control measures are in place before starting, report defects immediately.Contractors must be made aware that Risk Assessments and Method Statementsare to be carried out for all work involving significant Risk.These assessments must be suitable and sufficient for the taskand not be Generic copies from previous work.They must refer to the University and the Specific area within the text.12
19 Working in Laboratories Special precautions are necessary -Eating and drinking are prohibited whilst working in labs. Strict personal hygiene is very important.You are not permitted to work in any lab without a PTW and written authorisation from the laboratory superintendent of the department responsible for the laboratory. Reference must also be made to the E&FM ‘working in laboratories’ policy/procedure.PPE will be provided and this must be worn as directed.DO not take substances (glues, solvents, etc….) into labs without checking first with the laboratory supervisor.You should have sight of the RISK and CoSHH assessments prior to starting work.Do not touch or move anything without prior permission.Ensure that it is clear to the Contractor that Risk Assessments and Method statementsmust be clear and concise and that they should seek advice fromLab Superintendents before starting work.
20 Working in Laboratories – Protective Clothing Safety glassesThese must be worn in all chemistry laboratories.Lab coatAlways wear a buttoned up lab coatShoesSandals and open shoes are not allowed in chemical laboratories, mechanical workshops.Chemical spills are most likely to get on your feet.Emphasise the Working in Labs Slide and go back if necessary, all PPE standards must be agreed with the Lab Superintendent before work starts.
21 Working in Laboratories – Protective Clothing GlovesWhen working where hazardous chemicals have been in use, wear disposable gloves.Remove and dispose of them before you leave the lab or answer the telephone.Self explanatory, but refer to previous slide conditions, and the need to use common sense – for example don’t touch your face and lips with the contaminated gloves.
22 Campus BuildingsCampus Buildings are numerous and diverse and date from the 1960s. The whole University is constantly undergoing upgrades, renovations and maintenance programmes..Self explanatory read Headings2
23 Campus Buildings - Asbestos The University has a comprehensive Asbestos register with detailed plans and descriptions, it cannot however be considered infallible.A permit to work system utilising specialist contractors is in place for the monitoring and removal of asbestos.Procedures and guidance can be obtained through the project manager.Emphasise the University Asbestos Register and Procedures.Ensure they are aware of Green Book references and thatit has been made available to them.2
24 Campus Buildings - Asbestos Asbestos can be found anywhere and particular care should be taken when dealing with the following:- riser ducts - boiler rooms- roof coverings - wall coverings- gaskets/fillersIf you suspect asbestos is present, stop work immediately and follow the University procedures and guidelines.Self explanatory, emphasise anywhere.2
31 Protective ClothingYou will be responsible for ensuring that all site operatives, employees and management are provided with, and use, appropriate protective equipment in accordance with current regulations.Hard hats must be made available to visitors in hard hat areas.Operatives must use protective equipment at all times where necessary, regardless of their own views on risk.Long trousers – even during summer months are considered as aiding PPE generally (no shorts)Self explanatory, but refer to previous slide conditions.
32 PPE and its usageYour own directly employed workforce and your sub contractors must comply with PPE Regulations.Breach of Health & Safety legislation could result in a prosecution from the HSE and may affect your contract with the University.Contractors must told and be very clear that the university expects correct PPE selection and usage
33 Accidents: What to doAll accidents (minor or major) requiring first aid assistance (or emergency services) should be directed through the security office stating the locationExt 3333 or from a mobileSecurity will always escort all emergency vehicles onto the site and to the location of the incidentSelf Explanatory read headings.5
34 Accident ReportingAll accidents and incidents must have a University incident form completed, and immediately forwarded to the contract administrator.This is in addition to any reporting you may do independently to the HSE (RIDDOR 1995)Refer to the fact that the University needs to see copies of any RIDDOR reports sent by the Contractor separately, and that incident reports must be filled out urgently and passed to the UniS Contract Administrator.
35 Fire SafetyThe University buildings are all equipped with fire-alarm call points, automatic smoke detectors, fire extinguishers at strategic positions in corridors and adequate signposting to alternative exits. Fire-alarm systems are connected directly to the security office who will respond to every call.In the case of a fire, to summon the emergency services, contact security onExt 3333 or from a mobile
36 No Smoking PolicyThe University smoking policy supports current smoke free legislationSmoking is allowed outside buildings, please depose of cigarette butts thoughtfully.Please be considerate of others, where large numbers of smokers congregate.Emphasise that Contractors must enforce this policy as it is a legal requirement4
37 Waste ManagementWaste is defined as ‘any substance or object.. which the holder discards or, intends to discard or, is required to discard.’
38 Waste ManagementAny company producing, storing, treating, processing, transporting, recycling or disposing of commercial or industrial waste MUST comply with DUTY of CARE regulations.The Producer of the waste is defined as the person who undertakes the work (i.e. the contractor) which gives rise to the waste, and the one who has obligations under Duty of CARE
39 DUTY OF CARE When you have waste the law says that: You must stop it escaping form your controlYou must store it safely and securelyYou must prevent it from causing pollution or from harming anyone.First, make it secure, Keep it in a suitable container. If you put loose waste in a skip or on a lorry you must cover it.
40 Authorised Waste Carriers Secondly, if you give the waste to anyone else, check they are authorised to take it (i.e. licensed waste carrier)Thirdly, you must describe the waste in writing, you must sign and fill in a waste transfer note (WTN)
42 Other requirementsNO WASTE may be disposed of in University Skips / Bins or Drains without prior agreement from the Project Manager.Unexpected waste arisings, particularly Hazardous Waste, should be discussed with the Project Manager and where necessary additional advice can be sort.Site Waste Management Plans (SWMP) became a legal requirement for construction projects with an estimated cost greater than £300,000, from 6th April 2008.