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How to Complete and Submit the First Report of Injury (FROI) Form.

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Presentation on theme: "How to Complete and Submit the First Report of Injury (FROI) Form."— Presentation transcript:

1 How to Complete and Submit the First Report of Injury (FROI) Form

2 Getting Started If you see the yellow bar, select Options then select Enable JavaScript for this document always. if you see a purple bar continue on. If you don't see a yellow or purple bar click the first graphic in the toolbar along the left margin.

3 Getting Started (2) If data entry fields are not highlighted with several outlined in red as well, click the Highlight Fields button. Fields outlined in red require an entry before the form can be submitted.

4 Hovering your mouse pointer over the yellow encircled question mark ("?") near a field will open a popup window containing information to help you enter accurate information into that field. Getting Started (3) If you enter incorrectly formatted information in certain fields you will get an error window popup explaining the issue.

5 Department Number:* Enter the employee's 8-digit department number (SAP Org Unit). Preceding 0s will populate automatically. EMPLOYEE INFORMATION Does the employee work in Physical Facilities Zones? If an employee is a part of Physical Facilities Zones, check yes. This information is useful for developing departmental injury statistics.

6 Supervisors Telephone: The Supervisors telephone number is used in case a workmans compensation representative needs to contact the supervisor. Person Completing Form: It is preferable that it be the supervisor, but it may be someone designated by the supervisor. EMPLOYEE INFORMATION (2)

7 INCIDENT INFORMATION This is the section where specific details about the incident will be provided.

8 INCIDENT INFORMATION (2) Date of Injury Or Illness: In some cases the injury is cumulative in nature (e.g. ergonomic or from long term chemical exposure) and it is difficult to know the exact date of injury. For these types of injuries enter the date when the onset of symptoms occurred. Time* Employee Began Work: This is the time the employee began work on the date of the injury. *For time fields, you must indicate if the time was AM or PM or use the 24 hour time format (i.e. 2:00 PM or 14:00).

9 Time* of Event: List the time the injury. In some cases, the injury can happen before the employees actual start time (e.g. the employee slips and falls in a parking garage while walking in to work). INCIDENT INFORMATION (3) Cannot be Determined There are times when it is impossible to determine an exact time of the injury. For example, an employee who develops pain in their wrists over time while working at the computer. In this case, rather than listing a time when the employee was injured, simply check the box to indicate that time cannot be determined. *For time fields, you must indicate if the time was AM or PM or use the 24 hour time format (i.e. 2:00 PM or 14:00).

10 INCIDENT INFORMATION (4) What was the employee doing just before the incident occurred? This is where you describe what the employee was doing just prior to the incident. Examples may include statements such as: daily computer key-entry climbing a ladder while carrying roofing materials preparing an experiment in a fume hood How did the injury occur? This is where you describe what happened to cause the injury. Examples may include statements such as: when ladder slipped on wet floor, worker fell 20 ft. worker was sprayed with chlorine when gasket broke worker developed soreness in wrist over time

11 INCIDENT INFORMATION (5) What Part of the body was affected? Use the drop down list box to select the part of the body that was affected. If the part of the body is not listed, select Other and follow the directions below. How was it affected? Use this drop down list box to select the type of injury the employee suffered. If the type of injury is not listed, select Other and follow the directions below. If you select Other a field will appear below the list box where you can type in information.

12 INCIDENT INFORMATION (6) *This box can be left blank if the question doesnt apply. What object or substance harmed the employee?* This is where you provide detailed information about the object or substance that directly harmed the employee. Examples could be: concrete floor chlorine radial arm saw

13 INCIDENT INFORMATION (7) In what building did the incident occur?* This is where you provide information about the building where the injury occurred. *This box can be left blank if the injury didnt occur in a building.

14 INCIDENT INFORMATION (8) What is the exact location of the incident? This is where you provide the exact location where the injury occurred. *** BE SPECIFIC *** Examples might include: south side of CIVL dock next to the dumpster hallway of PUSH just outside room B21 computer workstation in CIVL B-173D

15 INCIDENT INFORMATION (9) *In many cases this will be the date of injury Do you expect the employee to lose work beyond the date of injury? If you expect the worker to miss time check YES here. It can be changed later if needed. If YES, What was the last day worked? * If you selected YES above, then you must enter the last day worked.

16 INCIDENT INFORMATION (10) If the employee died, when did death occur?* If the employee died while at work enter the date the employee died. *If an employee dies at work you must contact (765)

17 INCIDENT INFORMATION (11) Were there any witnesses?* This is where you indicate whether or not there were any witnesses. *You may use the Workers Compensation Witness Report Form to document witnesss statements. The form can be obtained by using the link button in the resources portion of this form. If YES, list witnesses: If you selected YES above, then you can enter the name of witness in the 3 fields that appear. At least one witness must be listed in in the first field if YES is checked.

18 Use the campus specific drop down list box to identify the treatment facility. If treatment a facility is not in the drop down list box select Other. A field will appear below the list box where you may type in the name of the treatment facility. TREATMENT INFORMATION If you are part of a field extension office, use the West Lafayette drop down list box to select the Other option and follow the instructions below.

19 RESOURCES Buttons are links to resources to assist with managing the incident. The Supervisors Accident Investigation Form is an accident investigation form designed to assist the supervisor in determining what went wrong and how to prevent similar incidents The Workers Compensation and Disability Guide is a guide for the employee and supervisor outlining things such as medical treatment, short term disability and our return to work program. The Workers Compensation Procedures is designed to answer questions you or the injured party may have about filing a claim, medical treatment, or compensation if the employee misses work from the incident. The Workers Compensation Witness Report Form is a form for witnesses statements. You may be asked to submit this form to the Benefits department. If the incident is a significant one, it is important to obtain the witnesss statement as soon as possible.

20 Printing the FROI for Your Records Once the form is complete, print it by clicking one of the Print Form buttons. A copy of the FROI should be kept in department records, but separate from employment files.

21 Submitting the FROI Use one of the three means listed to submit the form. The easiest way of submit the form is by clicking a Submit by button to submit the form electronically.

22 Pressing the FROIs Submit by button opens the Select Client window below. Selecting the Desktop Application radio button* and clicking the OK button will open your installed application such as Microsoft Outlook, Microsoft Outlook Express, Eudora, or Mail. *In most circumstances you will select the Desktop Application radio button. Desktop Application Submissions

23 Your client message window should open with the To and Cc addressee fields already populated with the required recipients. The departmental business office contact and any other departmental contacts can be added as addressees in either field. Selecting Desktop Application? THIS SLIDE APPLIES TO YOU ***If you selected Internet skip this slide.***

24 Pressing the FROIs Submit by button opens the Select Client window below. If you are using an Internet service like Yahoo or Hotmail, selecting the Internet radio button* and clicking the OK button will prompt you to save the completed form to your hard drive. You will need to manually add this form as an attachment to an internet client and mail it to the addressees on the next slide. *In most circumstances you will select the Desktop Application radio button. Internet Submissions

25 Internet Addressees When you click the OK button with the Internet radio button selected, you will be asked to save the document. Once you have saved the document, you can send it as an attachment. The following recipients are required: – – – – – Your departmental business office contact END OF TUTORIAL


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