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SharePoint Adoption Through Social Collaboration #

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Presentation on theme: "SharePoint Adoption Through Social Collaboration #"— Presentation transcript:

1 SharePoint Adoption Through Social Collaboration #

2 2 Greg Headley Enterprise Account Executive, NW Region Todays Speakers Eric Sauve VP, Corporate Development

3 Propelling the Future of Productivity

4 SharePoint- Vision vs. Reality Business Nirvana Self-service technology leads to business agility IT Chaos Loss of control over growth, sprawl and security 4

5 Growing Your SharePoint Deployment More Valuable More Complex Content Repository Collaboration Tool Collaboration Tool Line of Business Applications Enterprise Deployments

6 Evolution of Corporate Intranets – Moving from What to Who Network Drives WebsitesPortals Social Business Are you here? Static Dynamic Information Centric People Centric

7 Business Objectives of Any SharePoint Deployment… High user adoption SharePoint becomes an integral part of business processes SharePoint becomes the central repository for the organizations documents, information and intelligence

8 Be Careful What You Ask For! High user adoption – More user management and complex, fragmented permissions to manage as inheritance gets broken SharePoint becomes the central repository – Expensive SQL storage gets eaten up quickly as users upload files and retain versions – Site Collections, Sites, Lists/Libraries need to be created and managed SharePoint becomes an integral part of the organizations business process – Uptime, reliability and performance become essential – Customizations and advanced integrations grow complex and need a process for QA and development

9 Goal for Today Find ways to drive SharePoint adoption while…. Keeping governance and best practices in mind to manage growth and protect your SharePoint investment

10 Social for the Enterprise Consumer Social Changing Expectations of Corp IT Public = Social Media & Social Networking Experiences Recommendations Connections Advice Share Comment Review Corporate = Social Business Projects Decisions Issues Ideas Proposals Trainings Products & Services

11 Core Social Model Security & Privacy ProfilesConnections EventsContent

12 The Business Value of Social Reduce Cycle Times & Time-to-Market Manage Knowledge & Discover Expertise Innovate New Products & Services Increase Employee Engagement Attract & Retain Talent Drive Revenue & Increase Profitability Relationships + Conversations + Activities Improve Customer Satisfaction Enable Large Scale Transformation Initiatives

13 Business Benefits of Social Collaboration Source: NewsGator Client Survey at Annual User Conference

14 NewsGator Social Sites 2010 LOB Systems CRM ERP HRIS Solution Packages Microsoft SharePoint 2010 BPOS/SPO Delivery On Premise Communities Social Sites Base Activity Stream Desktop & Clients Microblogging Social Profiles Social Insights Idea StreamNews StreamSpotlightVideo StreamMobile Expanding the Social Capabilities of SharePoint

15 Supporting Social Initiatives An IT Perspective Social Collaboration Platforms… Enhance user experience Provide breakthrough collaboration and productivity Capitalize on existing investments Now with all this User Generated Content – we need… – Scalable Server, Information, and Storage architecture to support future growth – Responsible content management Including migration strategies! – Reliable content availability – Efficient management and administration

16 ArchitectImplementManageGrow This Is the World We Live In

17 Architecting Enterprise-Wide Information Considerations Site structuring/restructuring Content management/classification Content lifecycle management Common Tools and Practices Managed Metadata Enterprise Keywords Content Organizer Content Type Hub Retention Policies and Records Management

18 Planning for Findability Information Architecture Considerations As SharePoint grows, content often needs to be restructured. Common examples: Documents between folders, libraries, and sites Items between lists and sites Sites between Site Collections Promotion and demotion of sites (consolidate or expand)

19 How do we classify content? Taxonomy, Classification, Governance Workflow? Approval? Retention? Restriction? What do we do with it? Bottom Up – Enterprise Keywords Top Down – Managed Metadata – Content types

20 Enhancing Scalability with DocAve Accommodate global users Quickly expose legacy data into SharePoint Optimize global access with geo- replication Simplify management and compliance with global policy deployment Automate change management Extend SharePoint storage to optimize costs and performance Farm A File Server Cloud Storage Web Front- End Servers Application Servers Clustered SQL Server Storage Layer Farm B Farm C

21 Protecting Your Investment Monitor Health and Ensure Global Protection with DocAve Monitor SharePoints health globally Protect valuable SharePoint assets – Multiple farms – NewsGator Social Sites – Custom solutions – Workflows – Content – Security structure, – Wikis, blogs, MySites – Metadata Simplify Restore process Binary File (OS / SharePoint) System Configurations Externalized Data (BLOB) SharePoint Configurations Customizations Content Content DB Search Index Web Apps Site Collection Site List/Library Folder Item/Document Version Metadata Content DB Search Index Web Apps Site Collection Site List/Library Folder Item/Document Version Metadata Central Admin DB Config DB Central Admin DB Config DB Hive GAC Gallery Site Definition Solutions Cust. Features Hive GAC Gallery Site Definition Solutions Cust. Features IIS Metabase IIS Settings Web.Config InetPub IIS Metabase IIS Settings Web.Config InetPub Social Data

22 The Big Picture SharePoint NewsGatorAvePoint Or here… … enjoying simplified SharePoint management and optimized storage… Or here… … enjoying simplified SharePoint management and optimized storage… Or here… … getting tons of business value from social collaboration… Or here… … getting tons of business value from social collaboration… But you should be HERE! Getting the best of all worlds! If youre just here, youre really missing out…

23 Q&A

24 Learn More Learn more about the AvePoint & NewsGator partnership at Download NewsGators 15-day Trial of Social Sites Download DocAve to try for 30 Eric Sauve VP, Corporate Development NewsGator Greg Headley Enterprise Account Executive AvePoint

25 NewsGator/AvePoint Integration


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