4 SharePoint- Vision vs. Reality Business NirvanaSelf-service technology leads to business agilityIT ChaosLoss of control over growth, sprawl and security
5 Growing Your SharePoint Deployment Return on InvestmentGrowing Your SharePoint DeploymentEnterprise DeploymentsLine of Business ApplicationsCollaborationToolMore ValuableContent RepositoryMore Complex
6 Evolution of Corporate Intranets – Moving from “What” to “Who” Static DynamicNetwork DrivesWebsitesPortalsSocial BusinessInformation Centric People CentricAre you here?
7 Business Objectives of Any SharePoint Deployment… High user adoptionSharePoint becomes an integral part of business processesSharePoint becomes the central repository for the organization’s documents, information and intelligence
8 Be Careful What You Ask For! High user adoptionMore user management and complex, fragmented permissions to manage as inheritance gets brokenSharePoint becomes the central repositoryExpensive SQL storage gets eaten up quickly as users upload files and retain versionsSite Collections, Sites, Lists/Libraries need to be created and managedSharePoint becomes an integral part of the organizations business processUptime, reliability and performance become essentialCustomizations and advanced integrations grow complex and need a process for QA and development
9 Goal for TodayFind ways to drive SharePoint adoption while…. Keeping governance and best practices in mind to manage growth and protect your SharePoint investment
10 Social for the Enterprise Consumer Social Changing Expectations of Corp ITCorporate = Social BusinessPublic = Social Media & Social NetworkingExperiencesRecommendationsConnectionsAdviceShareCommentReviewProjectsDecisionsIssuesIdeasProposalsTrainingsProducts & Services
11 Core Social Model Security & Privacy Profiles Connections Content Events
12 The Business Value of Social Manage Knowledge & Discover ExpertiseImprove CustomerSatisfactionAttract & Retain TalentInnovate New Products & ServicesRelationships + Conversations + ActivitiesReduce Cycle Times & Time-to-MarketIncrease Employee EngagementEnable Large Scale Transformation InitiativesDrive Revenue &Increase Profitability
13 Business Benefits of Social Collaboration As social technology is being more adopted, used, measured, it becomes more and more business critical. All of your social data needs to be backed up and protected.Source: NewsGator Client Survey at Annual User Conference
14 Desktop & Email Clients NewsGator Social Sites 2010Expanding the Social Capabilities of SharePointSolutionPackagesIdea StreamNews StreamSpotlightVideo StreamMobileCommunitiesActivity StreamMicrobloggingSocial Sites BaseDesktop & ClientsSocial ProfilesSocial InsightsLOB SystemsCRMERPHRISBPOS/SPO DeliveryOn PremiseMicrosoft SharePoint 2010
15 Supporting Social Initiatives An IT PerspectiveSocial Collaboration Platforms…Enhance user experienceProvide breakthrough collaboration and productivityCapitalize on existing investmentsNow with all this User Generated Content – we need…Scalable Server, Information, and Storage architecture to support future growthResponsible content managementIncluding migration strategies!Reliable content availabilityEfficient management and administration
16 This Is the World We Live In ArchitectImplementManageGrow
17 Architecting Enterprise-Wide Information ConsiderationsSite structuring/restructuringContent management/classificationContent lifecycle managementCommon Tools and PracticesManaged MetadataEnterprise KeywordsContent OrganizerContent Type HubRetention Policies and Records ManagementIn terms of architecting this enterprise wide information management platform - we need to remember a few key points:First is that taxonomy, topology, the information structure is going to be changing, and it is going to be changing on an ongoing basis. Your company might be going through a reorganization, where certain teams are being collapsed or certain teams are being changed. Your going to have challenges in terms of certain teams generating more growth than others. Your going to have teams that need to archive content, and teams that need to manage permission more diligently because of their ethical walls or because of their restrictions.In doing all of this, you'll also want to take advantage of as many native SharePoint tools as possible: things like managed metadata, enterprise keywords, content organizer, content type hubs and all your retention policies and records management are really going to go a long way to help you in this architecture and to help you in the information management sharing. NewsGator has amazing gifts in this field, to be able to identify the right producers and consumers in your organization. And all of SharePoint's native capabilities are there to augment that and to really help enhance the discoverability of data -
18 Planning for Findability Information Architecture ConsiderationsAs SharePoint grows, content often needs to be restructured.Common examples:Documents between folders, libraries, and sitesItems between lists and sitesSites between Site CollectionsPromotion and demotion of sites (consolidate or expand)
19 Taxonomy, Classification, Governance How do we classify content?What do we do with it?“Bottom Up”Enterprise Keywords“Top Down”Managed MetadataContent typesWorkflow?Approval?Retention?Restriction?
20 Enhancing Scalability with DocAve Farm CAccommodate global usersQuickly expose legacy data into SharePointOptimize global access with geo- replicationSimplify management and compliance with global policy deploymentAutomate change managementExtend SharePoint storage to optimize costs and performanceFarm AFile ServerCloud StorageWeb Front-End ServersApplication ServersClustered SQL ServerStorage LayerFarm B
21 Protecting Your Investment Monitor Health and Ensure Global Protection with DocAveMonitor SharePoint’s health globallyProtect valuable SharePoint assetsMultiple farmsNewsGator Social SitesCustom solutionsWorkflowsContentSecurity structure,Wikis, blogs, MySitesMetadataSimplify Restore processContent DBList/LibrarySearch IndexFolderWeb AppsItem/DocumentSite CollectionVersionSiteMetadataSocial DataContentCustomizationsHiveSite DefinitionGACSolutionsGalleryCust. FeaturesSharePoint ConfigurationsCentral Admin DBConfig DBExternalized Data (BLOB)System ConfigurationsIIS MetabaseIIS SettingsWeb.ConfigInetPubBinary File (OS / SharePoint)
22 The Big Picture SharePoint NewsGator AvePoint If you’re just here, you’re really missing out…SharePointNewsGatorAvePointOr here…… getting tons of business value from social collaboration…Or here…… enjoying simplified SharePoint management and optimized storage…But you should be HERE! Getting the best of all worlds!
24 Learn MoreLearn more about the AvePoint & NewsGator partnership atDownload NewsGator’s 15-day Trial of Social SitesDownload DocAve to try for 30Eric SauveVP, Corporate DevelopmentNewsGator Technologies@bkellnerGreg Headley Enterprise Account ExecutiveAvePoint
25 NewsGator/AvePoint Integration Demo of AvePoint/Newsgator Integration