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BEST PRACTICES FOR CHURCH BOARDS.. MINISTRY LIFT Dr. Lyle Schrag, 4 October 2013.

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Presentation on theme: "BEST PRACTICES FOR CHURCH BOARDS.. MINISTRY LIFT Dr. Lyle Schrag, 4 October 2013."— Presentation transcript:

1 BEST PRACTICES FOR CHURCH BOARDS.. MINISTRY LIFT Dr. Lyle Schrag, 4 October 2013

2 Basic Questions For General Reflection: What does governance mean to me as a Christian and as a church leader? What Biblical principles inform governance practice and enhance spiritual ministry? What guidelines would I follow regarding my role and relationship that would enhance a healthy leadership environment in the church setting? Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

3 Specific Questions 1.How Biblical is organizational Leadership? 2.How is Biblical organization structured? Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

4 Biblical Considerations Myths to address: 1. Governance is not essential 2. Governance is uninteresting 3. Governance is NOT Spiritual Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

5 Governance Those with the gift of KUBERNESIS … I Corinthians 12:28 The Helmsman … Acts 27:11 The Responsible Decision-Maker … Revelation 18:17 Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

6 Theological Considerations: The practice of ministry (management, administration) … is itself intrinsically a theological activity … Ray Anderson Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

7 Review: Core consideration in Church Governance: a Holy Calling … If seen in this light – how does that impact the life of those who serve? And if seen in this light – what does that require of those who serve? Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

8 The Architecture of Ministry (Governance) involves both organizational and spiritual leadership... Requires that leaders work through and with people to achieve the groups goals and purposes Church leaders must be architects, not mechanics; managers and shapers of the future, not precedent followers of the past... Guiding your church toward an open system through better understanding … will pay dividends.. (Norm Shawchuck) Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

9 The BIG Question for Governance Who is in charge? - An individual or a group … Staff or Board - Who has final responsibility for the issues at stake - How are the responsibilities divided … and what authority is expected … and what accountability is required Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

10 Good Answer Who Owns a Congregation? Who is in Charge? A congregation does exist to serve its ownerbut the members are not owners in the same way stockholders own business corporations. Who, then, is the owner? Jesus? God? Perhaps, but a more useful answer, I believe, is The owner of a congregation is its mission. A congregation exists to serve its mission. The duty of a congregations leaders is to discern the piece of Gods will that constitutes this congregations mission, to articulate the mission well, and to ensure that what the congregation does will realize the mission. The bottom line is not the balance in the bank (important though that is) but the degree to which the mission is fulfilled. Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

11 Governance Matters Governance and ministry … the two are joined inextricably.. Boards are at the very heart of good governance and leadership for a congregation... They define the mission of a congregation, assess the context in which the congregation pursues its mission, develop resources for ministry (faith, human, and financial), envision the future, and prepare strategies for ministry in the present and in the future. It is a sacred task to offer leadership as a member of a congregations board … (James Lemier) Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

12 The Question How should leadership in a congregation board differ from other types of board leadership? Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

13 Shared Practices … Meeting Practices Fiduciary Care Human Resources Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

14 The Church IS Unique Its mission is more than a specific product The nature of the work transforms the life of the servant as well as the one who is served Those who direct are also expected to be those who act Personal character matters more than professional competency Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

15 The Church is Unique … Board relationships have a direct impact on the quality of the Body There are Spiritual overtones carried by Board members that other agencies dont have There are capacities of service that require specialized training Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

16 Review: Practicing governance in a religious institution is a calling, an expression of the human vocation to live faithfully in the image of God, to serve God by responding with care in the matters of daily living to Gods sovereignty over all creation. Governance is, then, a practice of faith. (adapted from David Hester, Building Effective Boards for Religious Organizations.) Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

17 A Map for Governance Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

18 The Trust in Trusteeship Three Things Held in Trust Biblical TermsKey IssuesCorporate Terms Direction Where are we headed? Mission Vision Doctrine Whats important to us? Core Values DisciplineAre we healthy?Effectiveness Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

19 The 3 Roles of Church Governance Church Board Roles and Responsibilities Direction Vision Doctrine Values Discipline Effectiveness CHURCH BOARD ROLES Determine the churchs mission, values, vision, major strategies and primary constituents Guide in the selection of the Senior Pastor Recruit potential Board Members for appointment by the congregation and orient new Board Members Develop a spirit of collaboration Assess achievement of outcomes accountability Ensure effective organizational planning Ensure right decisions are being made by the right groups Financial oversight of the church Support and encourage the Senior Pastor and assess his performance Assess Board effectiveness against established structure and processes Spiritual oversight of the ministry Maintain accountability for legal and ethical integrity Approve and monitor major programs and services of the church Ensure adequate resources (personnel, facilities, finances) Enhance the churchs public standing Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

20 Church Board Competencies Core Competencies for Church Boards The ministry of a Church Board is unique and calls for a distinct sense of trained skills and personal practices – or competencies. What makes Church Board practice different from non-profit Boards is that Church Board members serve both a Spiritual Community and a Human Organization. Their involvement is a response of obedience to Gods call, and fulfills a deeply Spiritual ministry. Without the careful ministry of Board members, the Church suffers. But, as Church Board members grow in their capacity together, as a spiritual community they are able to make a difference. This chart outlines the three primary capacities that define the set of skills that Church Board members can discover. As Church Board members measure the results of the Best Practices for Church Boards Survey, the Survey Practice column provides a gauge to assess the level of health in their practice … and resolve on a intentional strategy to develop better skill in addressing their shared issues together. Core CapacityCompetency:Core IssuesRelevant Skills – Activities - Capacities Redemptive Ministry Church Board Role: Doctrine - Values The Church Board defines the spiritual foundations of the relational nature of the Church, the core Biblical values of the community, and embodies those values as the prime community of the church. [the alignment and integration of relationships and partnerships] Personal Calling: Individual spiritual discipline and preparation, orientation to ministry, Personal Development, Mentoring, Character Assessment, Board member orientation Ministry Relationships and Skill Development: between Pastor/Chair, Cross-training between Board and Staff, the Board as a Ministry Team and learning community Continuing education, group training Spiritual Community: Retreats, Congregational communication, the Spiritual community of Board and Church, Retreats, road trips, prayer ministry, town-hall meetings, Membership Class policies Church Discipline: abilities to discern points of tension, and solution strategies for congregational health Risk Management policy development and implementation Strategic Leadership Church Board Role: Direction - Vision The Church Board discerns the strategic dynamics for the health and mission of the Church [the alignment and integration of mission and ministry] Vision Development, Strategic Planning, : discern Missional mandate: mission, values, vision – into action; monitor mission fulfillment and assess congregational health Annual goal planning, Church health assessment (consultation) Ministry Reports Congregational Affirmation/Celebration Ministry Alignment: Monitor and assess mission fulfillment, assess size/ministry dynamics of the local church, identifying both an appropriate leadership structures to meet the size requirements, ensure robust communication Reporting system Decision-Making and Conflict Management: strategies to form wise, God-honoring decisions, Policy development and adherence, decision profile, discussion guide Fiduciary Stewardship Church Board Role: Discipline – Effectiveness The Church Board ensures faithful accounting in the functioning of the Church Meeting Stewardship: meeting strategies and time stewardship Consent Agenda strategy Ministry Designation and Evaluation: ministerial selection, development, and evaluations; Board performance assessment Search strategies, human resource development, Evaluation strategies The Church Board confirms the reliability and integrity of the Church in accordance with established structures and processes Resource Allocation: board reporting translated into resource allocation, fiscal integrity, risk management, and policy development Financial reporting, Job description development for all ministries, policy developments CCRA – Legal Responsibilities: ethical responsibilities in accord with CCRA certification Trustee accountability Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

21 A Map for Governance Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

22 Size Matters ONE SIZE DOES NOT FIT ALL … Size Matters For the sake of mission and ministry, a congregations leadership must understand its size and the roles of staff on the board … the misalignment of board and staff roles relative to the congregations size results in frustration for both staff and the board because each has a different understanding of its role. - Glenn Lucas, Size Matters: Mission, Ministry, Boards and Staff Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

23 CHART … Church Size Church Size Dynamic Charts … Rauthage, et.al. 4 Sizes 5 Categories – general descriptions Structure Board Rule Pastor Role Staff/Team Growth Challenge Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

24 Church Size Dynamics Conclusions for Governance: 1. Fit to the unique size with freedom and purpose 2. Monitor growth as a threshold 3. Healthy leadership: 1. Recognizes relevant issues and anticipates unique challenges 2. Aligns responsibilities, authority and accountability with clarity and purpose Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

25 The Art of Structure A unified structure makes a way for healthy governing relationships A unified structure makes a way for effective operational decisions A unified structure provides for clear and creative promotion of ministry Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

26 Models of Governing Boards Collective Board Working/Administrative Board Traditional Structural Board Policy Governance Board Ideas galore: https://www.google.ca/search?q=church+organizational+structure+chart+model&start=10&hl=en&sa=N&pr md=imvnsb&tbm=isch&tbo=u&source=univ&ei=UMCiT6rKO- WKiALYx7SPBw&ved=0CFEQsAQ4Cg&biw=1230&bih=621 Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

27 Review: 3 Key Questions that a Congregation must answer regarding governance: 1. What norms and processes should we adopt to structure our governance work? 2. What should be the quality of experience of working in the governing of a congregation? 3. How should leadership of a congregation differ from other leadership? Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

28 Closing Thoughts: A proper spirit has greater weight than preliminary competence … You all share a passion for ministry … find a way to promote each other to fulfill your call The Board is best when it embraces a learning lifestyle with an eager heart … and becomes a vibrant, growing spiritual community - together Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag

29 Key Resources Governance and Ministry: Rethinking Board Leadership, Dan Hotchkiss High Impact Church Boards, T.J. Addington One Size Doesnt Fit All, Gary McIntosh (Taking Your Church to the Next Level) Doing Good Even Better, Edgar Stoetz Church Boards - Ministry Lift: 10/4/12 Dr. Lyle Schrag


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