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Facilities Management Lee Panter. You might be a GIS Professional if:You might be a GIS Professional if: – You can navigate a southbound trip without.

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Presentation on theme: "Facilities Management Lee Panter. You might be a GIS Professional if:You might be a GIS Professional if: – You can navigate a southbound trip without."— Presentation transcript:

1 Facilities Management Lee Panter

2 You might be a GIS Professional if:You might be a GIS Professional if: – You can navigate a southbound trip without turning the map upside down. – You can give directions without mentioning where the old Williams barn used to be. – You assume that the people around you are yawning because they are tired !

3 Provide a possible development process to move from paper to a Facilities Management System Show one possible way to do this with limited resources

4 Where we were (pre-2009) Where we are (2010) Where we could be going?

5 Hand Drawn Maps – Flat world map – No color – Hard to distinguish between features – Limited information – Hand update of each map – Little spatial accuracy – Essentially a road map

6 Purchased ESRI ArcView single user license in early 2004 – Obtained digital land base from Jackson County for our service area Roads, water courses, etc Section and Quarter Section lines Parcels Orthophoto(s) – Manually digitized all line/customer data from hand-drawn master map – Tried to match customer locations to parcels and Orthophoto – Placed devices, peds, etc

7 Tried to integrate StakeOut – Extracted ArcView shapefiles for use as background maps Used LookOut Created new symbology (very limited capability compared to ESRI) – Tried to use StakeOut export to ESRI Cumbersome process Limited usefulness Significant problems – Ended up re-drawing Work Orders in ESRI

8 We produced paper maps in 2004, 5, 6, 7, & 8 – Updated as the Linemen found errors – Conducted limited on-site surveys – Added new builds, rebuilds, retirements, etc. as they happened – Each year evolved to achieve readability

9 Our line locating is currently done by USIC Locating Services, Inc dba SM&P Utility Resources, Inc. – We provided an electronic map Based upon ArcView shapefiles Slow to load, but useable Provided just the minimum they needed to locate our lines Currently, a yearly update for 2008, 9, & 10 – SM&P seemed to like each version as it evolved

10 The final printed version: – 2008 Color Map Master Sheet is 36- sections 9 – 4 section detail sheets below each master Inserts of various sizes are nested below those Locator info at bottom Significant data loaded in the supporting databases, but not available for printing – much too crowded


12 No Geodatabase Our Map included; – Several hundred shapefiles Overhead and underground primaries were separated by Sub and circuit, for example – Obtained shapefile data from the County Land Management office – Obtained Orthophotos initially from the County, then the State – ArcView is very limited – good for making paper maps The new paper map was easier to read, had marginally better information, was heavier, and more complex We needed to be able to obtain more information than was available from a paper map

13 To answer more in-depth queries on such subjects as: – When was this or that procedure done? – What is the age of a certain item? – What areas can be sprayed? – Etc. The questions are all familiar to us, but the answering process is usually cumbersome How do we streamline the process?

14 Sources of information – Customer Information Computer Programming Services, Inc. (CPS) provides our Customer and Financial management system UNIX relational database – Work Order Files Paper back to the 30s Indexed by year-only in the file location Separate card catalog that referenced WO to Customer Location – Card catalogs WO card catalog - time consuming to find the specific WO in the WO paper files OCR card catalog – tracked serial number maintenance and a partial track of where that serial number had been Paper files on regulators – Miscellaneous Assorted lists, drawings, and data scattered in various file locations

15 Customer Information (CPS) – Used Synergy DE to create an ODBC link from CPS to MS Access – Created various queries in MS Access to select data from multiple tables in CPS and array it in a manner quickly useful for the Linemen – The results of these queries were then exported to MS Excel tables that could be either joined or related to specific data points in ArcView shapefiles – Process is time consuming and quirky if you are not trained in database development

16 Blue = CPS Purple = Access Green = ArcView

17 – The Work Order locator catalog MS Access Data Base searchable by Customer Location or Work Order Number Created MS Excel tables that are related to Customer Locations in ArcView Integrated PDF images of StakeOut Work Orders (since 2003)




21 – OCR and Regulator data Tracks maintenance data by serial number Tracks location data by requirement

22 Consolidation of: – Line clearing projects – Line inspection – Pole inspection – No Spray parcels – Work Plan – Grounding – Etc The information for these items is stored in various forms

23 D efined Goal – if you dont know where youre going, its hard to know if you got there P lanning – databases are complex; changes can collapse the whole process T raining – trial-and-error methods have some benefits, efficiency isnt one of them

24 We upgraded our license to ArcEditor We obtained a copy of the ESRI data model from USG – The model has many options and attributes – You need significant planning up-front on what you want the outcome to be – Failure to know the endpoint = confusion, back-tracking, redesign, time-lost, etc. We began the transition of shapefiles to a File Geodatabase – Long process USG assisted us moving from the File Geodatabase to SQL Express Geodatabase We built the Electric Model – Defined source and sink – Connected all the parts – Final scan to look for disconnected items – Great time to look for discrepancies in CPS data Very time consuming and tedious

25 We have a SQL Express Geodatabase that incorporates: – CPS data on Customers, transformers, etc – Tracks Work Order history by location – Tracks OCR and Regulator maintenance – Provides an electronic map to the linemen, office personnel, and SM&P – Connections still require manual update We have a good base for a Facilities Management system

26 Replace StakeOut with something that integrates easier with ArcEditor? Select an Outage Management system? Place more laptops in trucks? Find some way to make it easier for the Linemen to turn in changes – ArcReader? – ArcPad? GPS? System Inventory?

27 We started with a hand-drawn road map We had scarce resources We tried to do all the work in- house We did not have a specific end- point/goal We spent a lot of time trying various things We evolved to where we are now

28 We have a good, basic, Facilities management System We need to broaden and deepen the information contained We learned a lot, but do not recommend this approach except in a constrained-resources environment

29 Lee Panter, GIS & IT Tech 1-800-370-4607 N6868 County Rd F Black River Falls, WI 54615-546

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