Presentation on theme: "Tusa Consulting Services Public Safety Communications Analysis and Report Purpose: To provide a review of options for the City of West Palm Beach in."— Presentation transcript:
1 Tusa Consulting Services Presentation to The City of West Palm Beach City Commission
2 Tusa Consulting Services Public Safety Communications Analysis and Report Purpose: To provide a review of options for the City of West Palm Beach in consideration of the modernization of its public safety radio system.
3 Presentation Roadmap Definitions Harris Project-25 Proposal Motorola Unsolicited ProposalPalm Beach County Radio System AccessCompetitive Procurement/ RFPRank of AlternativesQuestions
4 DefinitionsProject-25 (P-25) - A standard for the design and manufacture of digital two-way radios intended to allow for the competitive procurement of radio equipment.Competitive Procurement - The contractual acquisition of any kind of asset with appropriated funds, that enables all sources to compete in a fair and open environment. For example, an RFP will ensure the highest level of openness, maximizing the suitability of the requested assets or service, and the best return on investment (ROI).Sole Source - A "Sole Source" purchase means that only one supplier, to the best of the requester's knowledge and belief is capable of delivering the required product or service. Similar types of goods and services may exist, but only one supplier, for reasons of expertise or compatibility with existing equipment is the only source that is acceptable to meet a specific need.
5 Current City Radio System Status Motorola SmartNet II, Proprietary-AnalogBuilt in 1986 (26 years ago)Passed End-of-Life date (12/2001)Passed End-of-Support date (6/2009)
6 Current City Radio System Status Sixteen 800MHz Channels Owned by the CityTen in use by WPBSix in use by the MPSCCMobile and Portable Radios256 P-25 capable portable radios53 P-25 capable mobile radios791 mobiles and portables that are NOT P-25 compatible
7 Harris OpenSkyInitially designed by M/A-COM for non-public safety applications, but later enhanced/marketed to some public safety agenciesProprietary radio system, not an open-standard such as Project-25. Equipment available only from Harris4-slot technology provides more channel efficiency, but requires ~6db higher signal level margins for coverage equivalency to P-25 and other technologiesInferior in-building performance when compared to Project-16 (analog) or Project-25 simulcast technology
8 Harris-MPSCC Proposal P-25 addition to MPSCC OpenSky SystemUpgrades to reliable/proven simulcast technologyConfigurationEnhanced coverage reliability - four tower sitesTwo simulcast transmit/receive sites and two receive-only sitesShares existing MPSCC OS Network Switch/ControllerRequires additional radios to include all users
9 Harris-MPSCC Proposal ProsProvides an open-standards P-25 radio systemIncreases operational 800MHz channels from 8 to 10Alleviates EOL and EOS issues for current systemAllow for reuse of 309 Harris and Motorola radiosConsSignificant resource sharing and operational coordination with the MPSCCProposes additional maintenance costs in addition to the current Open Sky maintenance costsDecreases interoperability between City and CountyExtensive burden of site development placed on City
10 Motorola Proposal Unsolicited Proposal Includes three options for modernizationOption 1 – SmartX Migration – pathway to P-25Option 2 – Full upgrade to P-25 w/ PBC owned Astro25 SwitchOption 3 – Full upgrade to P-25 w/ WPB owned Astro25 SwitchNo pricing provided for mobile or portable radiosNo pricing provided for system maintenance
11 Motorola Proposal Pros Cons Provides an open-standards P-25 radio systemIncrease operational 800MHz channels from 8 to 10Resolves EOL and EOS issues for current analog systemAllow for reuse of 309 Harris and Motorola radiosConsProcurement law precludes going forward with any option offered in Motorola proposalNo guaranteed coverage provided. Places City at serious risk with no accountability of system for MotorolaNo coverage testing or system performance verificationExtensive burden of site development placed on City
12 Palm Beach County System Hub Access AgencyCity interconnects to PBC switch – Retains existing City SystemProsPhased migration pathway to P-25 due to shared City/County P-25 switch (P-25 would not be available until a later phase)All currently owned mobile and portable radios remain operationalCity would maintain control of radio management and operation (except for the PBC owned switch)Continued level of interoperable communications with CountyConsLocks City into a sole-source procurement when the move to acquire P-25 equipment for each site is eventually madeRequires current SmartNet system to remain operational until P-25City would be required to upgrade software in step with County
13 Palm Beach County System Direct Access AgencyCity would be full user of County system – abandon existing systemProsEliminates need of existing system replacement/ maintenanceCounty would offer discount for use of WPB 800MHz frequenciesMaintains current City/ County interoperabilityExisting WPB mobile/ portable radios remain operationalConsUntil County upgrades to full P-25, then 791 radios replacedRadio resource management transitions away from CityCounty has no set timeframe to improve RF infrastructure to P-25Configuration may lack appropriate WPB building coverageNo direct interoperability to MPSCC
14 General ConcernsThe Harris and Motorola submittals we have reviewed are typical of unsolicited proposals:Proposed coverage performance is based on perceived need… not on the documented input from the full user community. High risk user expectations will not be met.Designed for “Blue Sky” performance. Little to no attention given to M/W, standby power systems or hardening.
15 General ConcernsThe Harris and Motorola submittal we have reviewed contain deficiencies typical of unsolicited proposals:A lack of performance safeguards and accountability that ensure the products supplied are reliable and provided in a timely manner, with workmanship geared to the highest standards. This places the first responders on the street at risk.The transfer of risk away from the vendor and onto the owner. This sets the stage for change orders, cost escalation, and finger pointing.
16 Competitive RFP Process Today’s public safety radio networks are more typically purchased via a competitive procurement process.Project-25’s open standards coupled with the large number of qualified vendors now in the market, as compared to ten years ago, have driven the move to open competition.Competitive RFPs always secure the best set of services, reliability and features for the lowest cost.
17 RFP-Driven Process Steps taken in a typical Network Modernization Planning/ Needs AssessmentInterviews with users and managersConceptual system design alternativesCost estimate developmentProcurement PhaseRFP specification developmentAcceptance Test Plan developmentEvaluation of vendor proposalsContract negotiation SupportImplementation PhaseOwner technical support and supervision of contractor progressAlignment and acceptance test verification
18 Rank of Alternatives#1 Competitive/ RFP – Safest alternative to obtain the best, most advantageous P-25 radio system for the lowest cost.#2 Harris Proposal – Potential, but only with substantial changes/enhancements through aggressive negotiation.#3 County System – Potential, but requires sole source acquisition for either level of access. Risk mitigation req’d.-- Motorola Proposal – Not an option due to sole source (unjustified) requirements. But, this proposal strongly suggests a potential price decrease via RFP is likely.