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Tusa Consulting Services Presentation to The City of West Palm Beach City Commission.

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Presentation on theme: "Tusa Consulting Services Presentation to The City of West Palm Beach City Commission."— Presentation transcript:

1 Tusa Consulting Services Presentation to The City of West Palm Beach City Commission

2 Tusa Consulting Services Public Safety Communications Analysis and Report Purpose: To provide a review of options for the City of West Palm Beach in consideration of the modernization of its public safety radio system.

3 The City of West Palm Beach 11/19/2012 Presentation Roadmap Definitions Harris Project-25 Proposal Motorola Unsolicited Proposal Palm Beach County Radio System Access Competitive Procurement/ RFP Rank of Alternatives Questions

4 The City of West Palm Beach 11/19/2012 Definitions Project-25 (P-25) - A standard for the design and manufacture of digital two-way radios intended to allow for the competitive procurement of radio equipment. Competitive Procurement - The contractual acquisition of any kind of asset with appropriated funds, that enables all sources to compete in a fair and open environment. For example, an RFP will ensure the highest level of openness, maximizing the suitability of the requested assets or service, and the best return on investment (ROI). Sole Source - A "Sole Source" purchase means that only one supplier, to the best of the requester's knowledge and belief is capable of delivering the required product or service. Similar types of goods and services may exist, but only one supplier, for reasons of expertise or compatibility with existing equipment is the only source that is acceptable to meet a specific need.

5 The City of West Palm Beach 11/19/2012 Current City Radio System Status Motorola SmartNet II, Proprietary-Analog Built in 1986 (26 years ago) Passed End-of-Life date (12/2001) Passed End-of-Support date (6/2009)

6 The City of West Palm Beach 11/19/2012 Current City Radio System Status Sixteen 800MHz Channels Owned by the City –Ten in use by WPB –Six in use by the MPSCC Mobile and Portable Radios –256 P-25 capable portable radios –53 P-25 capable mobile radios –791 mobiles and portables that are NOT P-25 compatible

7 The City of West Palm Beach 11/19/2012 Harris OpenSky Initially designed by M/A-COM for non-public safety applications, but later enhanced/marketed to some public safety agencies Proprietary radio system, not an open-standard such as Project-25. Equipment available only from Harris 4-slot technology provides more channel efficiency, but requires ~6db higher signal level margins for coverage equivalency to P-25 and other technologies Inferior in-building performance when compared to Project-16 (analog) or Project-25 simulcast technology

8 The City of West Palm Beach 11/19/2012 Harris-MPSCC Proposal P-25 addition to MPSCC OpenSky System Upgrades to reliable/proven simulcast technology Configuration –Enhanced coverage reliability - four tower sites –Two simulcast transmit/receive sites and two receive-only sites –Shares existing MPSCC OS Network Switch/Controller Requires additional radios to include all users

9 The City of West Palm Beach 11/19/2012 Harris-MPSCC Proposal Pros –Provides an open-standards P-25 radio system –Increases operational 800MHz channels from 8 to 10 –Alleviates EOL and EOS issues for current system –Allow for reuse of 309 Harris and Motorola radios Cons –Significant resource sharing and operational coordination with the MPSCC –Proposes additional maintenance costs in addition to the current Open Sky maintenance costs –Decreases interoperability between City and County –Extensive burden of site development placed on City

10 The City of West Palm Beach 11/19/2012 Motorola Proposal Unsolicited Proposal Includes three options for modernization –Option 1 – SmartX Migration – pathway to P-25 –Option 2 – Full upgrade to P-25 w/ PBC owned Astro25 Switch –Option 3 – Full upgrade to P-25 w/ WPB owned Astro25 Switch No pricing provided for mobile or portable radios No pricing provided for system maintenance

11 The City of West Palm Beach 11/19/2012 Motorola Proposal Pros –Provides an open-standards P-25 radio system –Increase operational 800MHz channels from 8 to 10 –Resolves EOL and EOS issues for current analog system –Allow for reuse of 309 Harris and Motorola radios Cons –Procurement law precludes going forward with any option offered in Motorola proposal –No guaranteed coverage provided. Places City at serious risk with no accountability of system for Motorola –No coverage testing or system performance verification –Extensive burden of site development placed on City

12 The City of West Palm Beach 11/19/2012 Palm Beach County System Hub Access Agency City interconnects to PBC switch – Retains existing City System Pros –Phased migration pathway to P-25 due to shared City/County P-25 switch (P-25 would not be available until a later phase) –All currently owned mobile and portable radios remain operational –City would maintain control of radio management and operation (except for the PBC owned switch) –Continued level of interoperable communications with County Cons –Locks City into a sole-source procurement when the move to acquire P-25 equipment for each site is eventually made –Requires current SmartNet system to remain operational until P-25 –City would be required to upgrade software in step with County

13 The City of West Palm Beach 11/19/2012 Palm Beach County System Direct Access Agency City would be full user of County system – abandon existing system Pros –Eliminates need of existing system replacement/ maintenance –County would offer discount for use of WPB 800MHz frequencies –Maintains current City/ County interoperability –Existing WPB mobile/ portable radios remain operational Cons –Until County upgrades to full P-25, then 791 radios replaced –Radio resource management transitions away from City –County has no set timeframe to improve RF infrastructure to P-25 –Configuration may lack appropriate WPB building coverage –No direct interoperability to MPSCC

14 The City of West Palm Beach 11/19/2012 General Concerns The Harris and Motorola submittals we have reviewed are typical of unsolicited proposals: Proposed coverage performance is based on perceived need… not on the documented input from the full user community. High risk user expectations will not be met. Designed for Blue Sky performance. Little to no attention given to M/W, standby power systems or hardening.

15 The City of West Palm Beach 11/19/2012 General Concerns The Harris and Motorola submittal we have reviewed contain deficiencies typical of unsolicited proposals: A lack of performance safeguards and accountability that ensure the products supplied are reliable and provided in a timely manner, with workmanship geared to the highest standards. This places the first responders on the street at risk. The transfer of risk away from the vendor and onto the owner. This sets the stage for change orders, cost escalation, and finger pointing.

16 The City of West Palm Beach 11/19/2012 Competitive RFP Process Todays public safety radio networks are more typically purchased via a competitive procurement process. Project-25s open standards coupled with the large number of qualified vendors now in the market, as compared to ten years ago, have driven the move to open competition. Competitive RFPs always secure the best set of services, reliability and features for the lowest cost.

17 The City of West Palm Beach 11/19/2012 RFP-Driven Process Steps taken in a typical Network Modernization Planning/ Needs Assessment –Interviews with users and managers –Conceptual system design alternatives –Cost estimate development Procurement Phase –RFP specification development –Acceptance Test Plan development –Evaluation of vendor proposals –Contract negotiation Support Implementation Phase –Owner technical support and supervision of contractor progress –Alignment and acceptance test verification

18 The City of West Palm Beach 11/19/2012 Rank of Alternatives #1 Competitive/ RFP – Safest alternative to obtain the best, most advantageous P-25 radio system for the lowest cost. #2Harris Proposal – Potential, but only with substantial changes/enhancements through aggressive negotiation. #3County System – Potential, but requires sole source acquisition for either level of access. Risk mitigation reqd. --Motorola Proposal – Not an option due to sole source (unjustified) requirements. But, this proposal strongly suggests a potential price decrease via RFP is likely.

19 The City of West Palm Beach 11/19/2012 Questions?

20 The City of West Palm Beach 11/19/2012 Thank You! Tusa Consulting Services Todd Mechler Tallahassee, Florida (850) Nick Tusa Covington, Louisiana (985) Carl Rader Ft. Lauderdale, Florida (954)


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