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How to Bid on Formal Contracts Presented by: Debbie Duvernay Procurement Administration April 2012.

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Presentation on theme: "How to Bid on Formal Contracts Presented by: Debbie Duvernay Procurement Administration April 2012."— Presentation transcript:

1 How to Bid on Formal Contracts Presented by: Debbie Duvernay Procurement Administration April 2012

2 Presentation Overview Pre-qualification Requirements on all Formal, Competitively Bid Projects Pre-Bid Phase – Obtaining Bid Documents (Universal Reprographics) – Advertising (2 Consecutive Weeks) – Pre-Bid Meetings Preparing and Executing Bidding Documents – Invitation to Bidders Document 00100 – Invitation to Bid Instructions to Bidders Document 00200 – Instructions to Bidders – Information Available to Bidders Document 00300 - Information Available to Bidders – Project Directory Document 00310 – Project Directory – Pre-Bid Meeting Document 00320 - Pre-Bid Meeting (Mandatory) Document 00325 - Pre-Bid Meeting (Not Mandatory ) – Pre-Bid Clarification Document 00330 - Pre-Bid Clarification – Sealed Bid Requirements Document 00400 - Bid and Acceptance Form (Solid Boarder Document) Document 00410 - Bid Security Form (Solid Boarder Document) Document 00430 - Certification Requirements (Solid Boarder Document) Document 00440 - Subletting and Subcontracting Fair Practices Act (Solid Boarder Document) Document 00460 – Disabled Veteran Business Enterprise (DVBE) (Solid Boarder Document) Document 00480 - Non-Collusion Affidavit (Solid Boarder Document)

3 Presentation Overview – Related Documents Document 00600 – Payment Bond (Labor and Material) Document 00605 – Faithful and Performanca Bond Document 00610 – Payment Bond (Off-Site Improvement) Document 00620 – Certificate of Insurance for Hazardous Materials Document 00625 – OWNERS List of Pre-qualified Asbestos Abatement Subcontractors Document 00650 - Owner Controlled Insurance Program (OCIP) Document 00655 – Small Business Enterprise (SBE) School Facilities Program Document 00660 – Contractor Bond Works Program Document 00675 – Project Stabilization Agreement (PSA) Document 00700 – General Conditions (Meat of the Contract) Document 00800 – Supplementary Conditions (Only way to modify General Conditions) Document 00900 – Addendum Document 00950 – Required Bid Forms (Extra Set Of Required Bid Documents To Be Submitted With Seal Bids) – Supplemental Bid Forms Subletting and Subcontracting Supplemental Information Letter – Related Documents for Advertising/Bid/Award Rejection of all Bids Memorandum Cancellation of Bids Memorandum Notice of Intent to Award (NOIA) Notice of Award (NOA) Notice to Proceed (NTP) Public Bid Opening – Tabulation of Bids (View on LAUSD Website laschools.org????? – Bids are Valid for 60 Days

4 Section 00001 Title Page

5 Section 00010 Table of Contents

6 Section 000110 Table of Contents (New)

7 Section 00100 Invitation to Bid

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10 Section 00200 Instruction to Bidders

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17 Section 00300 Information Available to Bidders

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19 Section 00310 Project Directory

20 Secton 00310 Project Directory

21 Section 00320 Pre-Bid Meeting (Mandatory)

22 Section 00325 Pre-Bid Meeting (Not Mandatory)

23 Section 00330 Pre-Bid Clarification

24 Section 00400 Bid and Acceptance Form Must be Included in Sealed Bid Submission

25 Section 00400 Bid and Acceptance Form Must be Included in Sealed Bid Submission

26 Section 00400 Bid and Acceptance Form Must be Included in Sealed Bid Submission

27 Section 00400 Bid and Acceptance Form Must be Included in Sealed Bid Submission

28 Document 00410 Bid Security Form Must be Included in Sealed Bid Submission

29 Document 00430 Certification Requirements Must be Included in Sealed Bid Submission

30 Document 00430 Certification Requirements Must be Included in Sealed Bid Submission

31 Document 00430 Certification Requirements Must be Included in Sealed Bid Submission

32 Document 00430 Certification Requirements Must be Included in Sealed Bid Submission

33 Document 00430 Certification Requirements Must be Included in Sealed Bid Submission

34 Subletting and Subcontracting Fair Practice Act List Must be Included in Sealed Bid Submission

35 Document 00460 DVBE Must be Included in Sealed Bid Submission (If Applicable)

36 Document 00480 Non-Collusion Affidavit Must be Included in Sealed Bid Submission

37 Section 00600 Payment Bond (Labor and Material)

38 Document 00605 Faithful Performance Bond

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41 Document 00610 Payment Bond (Off-Site Improvement)

42 Document 00615 Faithful Performance Bond (Off-Site Improvement)

43 Certificate of Insurance for Hazardous Materials (For Matters Not Otherwise Covered By The Owner Controlled Insurance Program

44 Section 00625 OWNERS List of Pre-qualified Asbestos Abatement Subcontractors

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46 Document 00650 Owner Controlled Insurance Program

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49 Document 00660 Contractor Bond Works Program

50 Document 00675 Project Stabilization Agreement (PSA)

51 Document 00900 Addenda

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53 Section 00950 Required Bid Forms

54 Subletting and Subcontracting Supplemental Information Must be Submitted within Five Days from the date of Owners Request

55 Subletting and Subcontracting Supplemental Information Must be Submitted within Five Days from the date of Owners Request

56 Subletting and Subcontracting Supplemental Information Must be Submitted within Five Days from the date of Owners Request

57 Related Documents for Adv/Bid/Award – Notice of Intent to Award (Sample)

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59 Related Documents for Adv/Bid/Award – Notice of Award (Sample)

60 Related Documents for Adv/Bid/Award – Notice to Proceed (Sample)


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