Presentation on theme: "Glendale Community College"— Presentation transcript:
1 Glendale Community College NJCAAELIGIBILITY SEMINARGlendale Community CollegeGlendale, ArizonaJune 13, 2012
2 Presenter Brian Beck NJCAA, Assistant Executive Director Hired July 2008 as NJCAA Director of Compliance.Began working in NJCAA in 1996
3 Brian Beck Experiences NJCAA ExperienceAsst. Athletic DirectorAthletic DirectorConference PresidentAsst. Region DirectorHead Softball CoachAsst. Basketball Coach (women)Asst. Golf Coach (men)NJCAA Women’s DII Basketball Championship Trn. DirectorNJCAA Cross Country Championship Race DirectorHigh School Coaching ExperienceHigh School Football Asst. CoachHigh School Girls Basketball Asst. CoachCollegiate Athlete ExperienceFootballTrack and Field
4 AGENDA New for 2012-2013 Deleted Bylaws 2012-2013 The Basics Hardships TransfersRecruitingScholarships and LOIsSportsmanship Code (Article XVIII)In the Future
5 Mission StatementIt is the mission of the NJCAA to foster a national program of athletic participation in an environment that supports equitable opportunities consistent with the educational objectives of member colleges.
6 What is the NJCAAThe national governing body of intercollegiate athletics of two-year colleges in the United States.National Headquarters1631 Mesa Avenue Suite BColorado Springs, Colorado 80906Mary Ellen Leicht, Executive Director
7 Who may contact the NJCAA? College Athletic DirectorCollege’s Designated RepCollege PresidentIf there is a question of who is your Designated Rep, send an to the National Office and we will update the listings.
8 New For1. CLEP Credits 2. High School Graduate – Diploma Defined by the institution if they will accept that diploma and recognize the student as a high school graduate. 3. Non-US Citizen certification limits per sport. 4. Non-US Citizen age limits
9 New For 2012-2013 Identification of a Recruitable Athlete 48 hours following students dropRepeated courses for NJCAA EligibilitySportsmanship- Coaches leaving bench area.
10 *CLEP HoursA maximum of eight (8) credits may be used per discipline for NJCAA Eligibility*Composition and Literature*Foreign Languages*History and Social Sciences*Science and Math*BusinessCLEP hours may not be used for enrollment purposes.
11 *Non-US Citizen Eligibility Certification DI and DII (not DIII)Limited to no more than 25% of the total number of LOIs per NJCAA bylawsExample Baseball 6 LOIs and 6 certifications. Do not have to be the same 6.Are not replaceable once certified.
12 Non-US Citizen Eligibility Certification JV Teams – Limited to the maximum number combined with the varsity program.Soccer has a maximum of 4 non-US citizens that may be certified. If they have a JV teams the number is four total JV and varsity combined.
13 *Non-US Citizen Age Limits Key is August 1 (beginning of academic year)Goes into effect August 1, 2013Applies to all Divisions21 prior to August 1 will have one year of eligibility remaining.22 prior to August 1 will no zero years of eligibility remaining.
14 Non-US Citizen Age Limits Example #1: S-A R birthday is September 1st.Turns 21 on September 1st and wants to play basketball.Is this Non-US citizen S-A charged with any years of eligibility based on their age?NO, due to the fact they turned 21 after August 1.
15 Non-US Citizen Age Limits Example #2: S-A R’s birthday is June 15thTurns 21 June 15th prior to enrolling in college.Will they be charged with one or two seasons of eligibility?One since they were 21 prior to Aug 1st
16 Non-US Citizen Age Limits Example #3: S-A R birthday is June 15thS-A R has played one year of intercollegiate athletics prior to the year in question.S-A R turned 21 on June 15th prior to the start of school.Does S-A R have a season of eligibility remaining?
17 Non-US Citizen Age Limits It is the interpretation of the NJCAA that a student enrolling at a member college and participating in their first season of participation prior to turning 21 should be entitled to compete in two full seasons of a sport.Seasons of participation must be consecutive. Any break will result in forfeiture of a second season.
18 *Recruitable Athlete Keys May not make contact if: Currently under an LOI?Or, those not signed to an LOIIn Season or in the term which the season ended.
19 *48 Hour Rule Article v Section 4.C Student-Athlete remains eligible for 48 hours following being dropped below full-time status.Responsibility of member college to monitor enrollment for all student-athletes and to react accordingly when ineligible students are determined.
20 *Repeated Courses Cannot Be Used for NJCAA Eligibility This bylaw applies to academic progress bylaws such as 4.D, 4.E and 4.Fas well asEnrollment bylaws such as 4.B and 4.C
21 Repeated Courses Cannot Be Used for NJCAA Eligibility S-A R enrolls in MTH 150 in the fall term and receives grade of “D”.S-A R needs a grade of “C” or better to advance to MTH 160.S-A R re-enrolls in the MTH 150 for the spring term to improve their grade.How many credits in addition to the MTH 150 course must the student enroll in to be eligible for the spring term?
22 Repeated Courses Cannot Be Used for NJCAA Eligibility S-A R must take an additional 12 credits bove the MTH 150 course to meet the full time enrollment requirement.S-A R has already used the MTH 150 course for NJCAA eligibility and has passed the course.
23 Deleted Bylaws Part-time student-athletes participation Dual enrollment prior to high school graduation
26 Who can be considered for participation? Any current student may be considered for NJCAA participation provided they have not previously competed in two (2) or more seasons of intercollegiate athletics at any level.Intercollegiate athletics = varsity, JV or club
27 How do I check their history? NJCAA Eligibility AffidavitNot required by NJCAA bylaws for eligibilityBUT HIGHLY RECOMMENDED!!!Will give the answers to basic questions regarding the Student-Athlete’s historyIt is a good starting place to certify NJCAA eligibilityFound in the back of the Handbook as well as online at your school site.
28 What are the first steps of determining eligibility? Evaluate the Student-Athlete’s historyWhen did they graduate HS?Did they enter college directly out of HS?Any military service?Any breaks of enrollment once they entered college?
29 High School Graduation Article V, Section 3.AHigh School Graduation
30 Being Eligible as a High School Graduate Section 3.A A Student-athlete must be a graduate of a high school with an academic diploma or a G.E.D.Determined by the member institution.NJCAA no longer uses the NCAA’s determination on high schools.
31 Article V, Section 4.B and 4. C Full Time Enrollment
32 Enrollment Requirements Article V Section 4.BStudent-athlete must be enrolled in full-time status using any combination of sessions within the term, and in classes that begin before the end of the regular sport season in which the student-athlete chooses to participate, within 15 calendar days of the beginning of the term.
33 Enrollment Requirements Must be enrolled in 12+ hours within the first 15 calendar days of the term.Status is determined on the 15th calendar day of the term.12 hours must begin prior to the end of the regular season. Difficult in the spring term for two-term sports.All 12 hours must be at the institution where the student-Athlete is looking to participate.
34 Article V Section 4.C Maintaining Enrollment Must maintain enrollment in 12 or more credit hours of college work during each term of participation. Student-athletes that drop below 12 hours, after the 15 calendar days of the term, are ineligible until full-time status is regained within that term.- The student becomes eligible when he/she enrolls in enough hours to be at 12 hours. (Remember that these classes must start before the end of the regular season: 4.B.)
35 Article V,Section 4.D & E“Meat and Potatoes”of NJCAA Eligibility
37 NJCAA eligibility, for the most part, is based on the number of full time terms the student has attempted.
38 Has participated in official games. Full-Time TermA full-time term is counted when the student is enrolled in 12* or more credits beyond the 15th calendar day of the term.ORHas participated in official games.* Students at Tri-mester schools take 8 hours per term and are considered full time.
39 Section 4.DPrior to the 15th calendar day of the 2nd full-time semester, a S-A must have passed 12 semester hours with a 1.75 GPA or higher.This rule is an accumulation rule.Using Summer Credits Example:S-A is a baseball player. His first full-time term is the fall 2012 term where he earns 11 hours with a 2.0. During the summer of 2012 he passed a 3-hour class where he earned a B so his overall accumulation is 14 with a 2.5 GPA. He satisfies 4.D because he has earned more than 12 hours with a 1.75 prior to the 15th day of the spring 2013 spring term (2nd full time term). So he is eligible for the spring 2013 season.
40 Section 4.D Winter Intercession Example S-A is a softball player. Her first full-time term is the fall 2012 term where she earns 9 hours. During the winter intercession she takes one, 3-hour class that she passes with a C. The spring term starts on January 10 and the winter intercession ends on January 13.Because the intercession ends before the 15th calendar day of her 2nd full-time term (spring 2013), she has earned more than 12 hours with a 1.75 prior to this 15th day and she is eligible for the 2013 spring season.January 24th = 15th calendar day of the term.FYI: Winter intercession hours can only be counted towards the overall accumulation. These hours cannot be added to the fall or spring terms. Part-time hours are only added to the overall accumulation.
41 Section 4.EPrior to the 15th calendar day of the 3rd full-time semester, and all subsequent semesters thereafter, a S-A must satisfy ONE of the following four requirements to be eligible for the upcoming term:
42 Section 4.E.1 Previous Full-time Term Pass a minimum of 12 semester hours with a 2.0 GPA or higher during the previous semester of full-time enrollment.(Previous = the last full-time term the S-A was enrolled.)Example: Returning S-A’s this Fall term who attended full-time in the Spring – the Spring term would be their previous full-time term.The Summer term is considered a full-time term if the S-A was enrolled in 12 or more credit hours at the same college during the summer combining summer sessions.OR…
43 Section 4.E.2 The Accumulation Rule Pass an accumulation of semester hours equal to 12 multiplied by the number of semesters in which the S-A was previously enrolled full-time with a GPA of a 2.00 or higher.Example: Sally will be entering her 3rd full-time term in the spring 2013 term. How many credit hours does she need to be eligible to play softball in the spring?12 hrs. x 2 semesters = 24 credit hours with a 2.0 GPA.OR…
44 Section 4.E.3 Only for First Season Athletes A first season participant must have passed a minimum accumulation of 24 semester hours with a 2.00 GPA or higher for the initial term of participation, regardless of previous term or other accumulation requirements. (NOTE: This only establishes eligibility for the initial term, not subsequent terms.)Example: If this rule is used in the fall for a first season basketball player – the fall term is considered as the initial (first) term of participation. This rule then cannot be used any time after the student’s first term of participation (i.e. the rule cannot be used for the spring term because that term would be the second term of participation.OR…
45 Section 4.E.4 First and Second Season Athletes A first or second season participant must have passed a minimum accumulation of 36 credit hours for a fall sport, 48 credit hours for a spring sport, with a 2.00 GPA or higher, regardless of previous term or other accumulation requirements.Examples:Soccer: use 36 hours for the fall because the main season is in the fall.Baseball: use 48 hours for the spring because the main season is in the spring.Basketball: 36 credits can be used for Fall, however 48 credits are needed in the spring.
46 Section 4.F Second Season Athlete Requirement Prior to a second season of participation in an NJCAA certified sport, S-A’s must pass a minimum accumulation of 24 semester hours with a 2.00 GPA or higher.(This is in addition to satisfying 4.D or 4.E.)The 2nd season athlete must meet 4.F AND 4.D or one rule in 4.E.
47 Section 4.F – Example 1Joe’s 2nd season of soccer is this fall 2012 term. During the fall 2011 term, Joe earned 14 credits with a 3.5 GPA but does not attend any college during the 2012 Spring or Summer terms. Is Joe eligible to play soccer this Fall 2012 as a 2nd season athlete?No, Joe does not meet 4.F because he has not earned 24 credits, even though he satisfies:- 4.D (earned at least 12 credits w/1.75 in overall accumulation before 15th day of his 2nd full-time term) and- 4.E.1 (12 credits with 2.0 from his previous and only full-time term: fall 2010 term).
48 Section 4.F – Example 2Jennifer is returning for her 2nd season in basketball this fall term. She has earned a total of 33 hours from 2 full-time terms. Her last full-time term she earned 12 hours with a Is she eligible for a 2nd season? If yes, how?Yes, Jennifer is eligible for the fall term as a 2nd season athlete by satisfying 4.F (24/2.0) and 4.E.1 (12/2.0 from her last full-time term). She also meets the requirements of 4.E.2.
49 Intersession CoursesNot associated to a term by virtue of the published start and or end dates.Intersession courses begin and or end outside of the published dates of the traditional term.May only be used in a S-A’s accumulation and is not associated to a particular term.
50 Best Hours RuleThe Best Hours Rule can be applied to any rule in 4.D, 4.E, and 4.F.Calculate the S-A’s best hours and recalculate the GPA that correlates to the best credit hours that you are using.You may only use the Best Hours that have been EARNED, not attempted.Using the Best Hours is an option listed on the online eligibility program.
51 Section 4.GMust be enrolled in 12 credit hours at the college where he/she has chosen to participate when the regular season schedule begins in that sport.* MAY NOT USE A COURSE THEY HAVE PREVOUSLY COMPLETED AND PASSED WITH A GRADE Of “D” OR BETTER.Example: Basketball starts in the fall, therefore the S-A must be enrolled in 12 hours by the 15th day of the fall term – the term in which the sport starts – to be eligible to participate during the entire season.
52 4.G basketball example continued If the 15th day is missed but the athlete enrolls full-time before the start of the season in the fall, the athlete is still not eligible for the fall term, but if he/she is academically eligible, he/she would be eligible to participate in the spring due to enrolling full-time before the start of the season in the fall.Exceptions:Released from Active Armed ServicesReturn from a Religious MissionGraduation from high school or earning a GEDTransfer from NJCAA college that has dropped that sport after the academic year begins.
53 Section 4.J Certified Learning Disabled Students An S-A may be granted relief from eligibility requirements (4.C, 4.D, 4.E & 4.F)Requirements are listed in the Handbook as well as on the Certified Learning Disability Form that is on the NJCAA website or in the Handbook.Documentation must be sent to and approved by the National Office prior to participation.Diagnosis must be within the last 3 years.4.J approval adjusts the requirements according to the professionals recommendations.
54 Section 5.A – Withdrawing & No Participation S-A’s are allowed 15 calendar days from the beginning date of classes to withdraw completely or to less than 12 credit hours to become part-time.Withdrawing does not effect future eligibility as long as they have not participated.Subsequently, if the S-A withdraws after the 15th calendar day of the term, that term is counted as a full-time term regardless if the S-A participated or has not participated.Example: S-A enrolls full-time before the start of the fall term and withdraws completely by the 15th day of the fall term. She is a basketball player and has not participated. Does this withdraw effect her future eligibility?Answer: No. Because she withdrew before the 15th day of the fall term and has not participated, this term will not be counted as a full-time term.
55 Section 5.B – Withdrawing after Participation S-A’s that have participated and withdraw within the first 15 days of the term are not eligible for participation.Must re-establish eligibility by meeting 4.D or 4.E.That term will be considered as full-time.Example: S-A is a soccer player who enrolls before the start of the fall term. He participates in 2 games before withdrawing on the 12th day of the term. Does this term count as a full-time term?Answer: Yes, because he participated before withdrawing.FYI: If this student transfers to another school during that same term, he is ineligible during that term.
56 Section 7 Number of Seasons for Participation Participation in any fraction of a intercollegiate athletic contest shall constitute ONE (1) season of participation in that sport. Participation in intercollegiate athletics is at any level (varsity, JV or club).Participation includes entry into an athletic contest and does not include dressing for the event.Example: Student-athlete is allowed to play 2 seasons in each sport. ie: 2 seasons in Basketball and 2 seasons in Softball.
57 Quarter Credit Hours vs. Semester Credit Hours The proper procedure is to convert the credits from all previous colleges to the same credit system at the college where the S-A will be participating.Converting Quarters to Semesters:2/3 x quarter credits = semester creditsConverting Semester to Quarters:3/2 x semester credits = quarter creditsDon’t forget to convert Full-time terms:2 Full-time semesters = 3 full-time quarters
58 Usable Credits Passed College Level Credits Remedial Credits Transfer CreditsIn progress (IP) credits, in some casesPass/Fail classes
59 Remedial Credits May be used to calculate NJCAA eligibility. Remedial courses must be successfully completed to be counted for a second season of participation.
60 Transfer Credits Must show on a college transcript. Do not have to be accepted into the second school to be used.
61 In Progress Grades IP, MP or Z The student has neither failed nor passed the course.Only used with remedial coursesMay be counted as a “C” if student is reenrolled in the same course in the next term.
62 In-Progress grade Example First term freshman enrolls FT in the fall term. At the end of the fall term they have passed 9 credits and received an “IP” grade in 3 credit hours. The student is re-enrolled in the same course for the spring term which they received the “IP” grade.How many hours can they receive credit for when calculating spring eligibility?
63 Answer12 hoursThey have re-enrolled in the course that they received the “IP” grade in for the next term.“IP” grade is calculated as a “C”
64 In-Progress Grade Example #2 Student –Athlete R is a second season participant in Volleyball. she enrolled in remedial English her first term in college which was fall At the conclusion of that term, the Student-Athlete received an In Progress grade (IP) and re-enrolled in the same class for the spring 2012 term. At the end of the spring 2012 term she received another IP grade. She re-enrolls once more in the class for the Fall 2012 term. How many credits may be counted towards eligibility?
65 AnswerZeroThe student has yet to successfully exit the course so no credits may be awarded for her previous two terms of work in that class.
66 Pass / Fail CoursesPass/Fail courses are calculated as a “C” grade earning 2.0 quality points if they are passed.
67 What is an AmatuerArticle V, Section 11.A & B –Rules Governing the Amateur Status of Student-AthletesAmateurs participate for the mental and physical benefits of sports not for personal financial remuneration.Only an individual who is an amateur is eligible for intercollegiate athletics participation in a NJCAA certified sport.An individual loses amateur status and thus shall not be eligible for intercollegiate competition in a NJCAA certified sport if any of the following criteria applies:Uses his or her athletics skill (directly or indirectly) for pay in any form in that sport;Accepts a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation;Signs a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received;Receives, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on athletics skill or participation;Competes on any professional athletics team, or on a team where any member of the team is considered professional, even if no pay or remuneration for expenses was received;Enters into a professional draft;
68 ProfessionalReceive money or other forms of remuneration beyond actual expenses.Take any financial assistance, or enter into an agreement of any kind, to compete in professional athletics.Contract to be represented by and agent.
70 When do I submit eligibility? Article V, Section 13.D requires the online forms to be submitted either:A. On or before the first contestORB. Within the first 15 calendar days of the academic term in which the term begins
71 Situation #1CCA’s first day of classes for the fall 2012 term is September 4th. Their first soccer game is played on August 30th. What is the last possible day eligibility can be filed to meet NJCAA bylaws?
72 Situation #1ANSWERThe eligibility form must be successfully submitted online on or before September 18th which is the 15th calendar date of the term.
73 September 2012301st Game311234Semester begins5678910111213141516171815th Calendar Day1920212223242526272829
74 Situation #2Community College A’s baseball team plays its first game on March 1st. The spring term began on January 5th. What is the last possible day eligibility can be filed to meet NJCAA bylaws?
75 Situation #2ANSWERThe eligibility form must be successfully submitted online on or before March 1st PRIOR to the start of the game.
76 What can go wrong? Forgot to submit Submitted a blank form Submitted lateSystem locked me outSubmitted under wrong sport
77 Forgot to Submit Eligibility Contact the NJCAA immediatelyAny contest played after the deadline and before submission must be forfeited.
78 Submitted a Blank FormI entered the information but when I open the form it shows up without any student –athletes listed.Forgot to save the information prior to the system logging you out due to inactivity.S-A not cleared for eligibility as indicated by and “X” next to their names.This is an unsuccessful eligibility submission and must be redone.
79 System Locked Me OutIf eligibility form is not submitted by the 15th calendar date of the term or the first contest, the system will “Lock you out”.Contact the NJCAA ImmediatelyNJCAA can reopen the eligibility formMandatory audit will be conducted for that sportLetter of Reprimand to AD and College President.
80 Submitted Eligibility Under the Wrong Sport Contact the NJCAA immediatelyThis would be an unsuccessful submission and must be redone properly.
82 Section 13.C Eligibility Audits List of materials is in Section 13.C.Audits are pulled at random during that sport’s season.The National Office will pull teams for audits any time during the year if warranted.A minimum of 5% of each sport must be audited each year.72 hour deadline from the date of notification. (AD’s are notified via and phone on a Monday, due on Thursday.)Colleges on probation will automatically be audited in every sport during that time of probation.The Submitted Copy, not the Preview Copy is required.
83 The hard copy eligibility file must include: The Submitted Copy (not the Preview Copy) of the eligibility form complete with college seal, student-athlete signatures, athletic director signature and eligibility chairman, registrar or dean signatures.All college transcripts (past and present), transfer waivers where applicable, and current student-athlete class schedules for all student-athletes.Proof of GED or high school graduation.Signed and submitted copy of the Letter of Intent for each student-athlete where applicable.Delay and Break of Enrollment statements where applicable.Copy of sport schedule.Copy of team roster.Documentation of academic or medical hardship, part-time attendance rule, certified learning disabilities hardship, non-high school graduate and/or 18 calendar month non-college attendance rule.I-20 forms for all non-United States citizen student-athletes for all Divisions (I, II, and III).Letter of admission for all non-United States student-athletes for Division I and II programs.List of those student-athletes who are Permanent Residents (or Green Card Holders) and appropriate documentation proving such.Copy of the Official Intercollegiate Tennis Association (ITA) Amateur Reimbursement Form for all student-athletes that show earnings on the ITA website (www.itatennis.com); with approval letter form the NJCAACopy of official birth certificate for all Non-US citizens (I and II)And any other documents certifying the student-athlete’s eligibility.
85 Hardships NJCAA does not utilize the term “Redshirt”. Medical Hardship – Season cut short due to injury or illnessHardship #2 – Season cut short due to something out of S-A control.
86 Medical Hardship (#1)Participate in no more than 20% of the regular season schedule. (Ex: Total Games x 0.20 = Maximum games played)Did not play beyond the mid point of the regular season.Injury or illness is season ending in nature documented by a M.D.Must be approved by the NJCAA prior to participating in a following season.
87 Hardship #2 Must be circumstances out of the student’s control. Very hard to prove. Must have more than just student statement.Must produce documents verifying circumstances and must be without an athletic interest.Must be approved by the NJCAA prior to participation.
89 Who is a transfer?One who has attended any college full-time beyond the first 15 calendar days of a termORone who has participated in an athletic contest.** Once a transfer always a transfer.
90 Transfer Waiver Rule of Thumb The student-athlete will need a Transfer Waiver ifall of the following apply:The school he/she is transferring from is an NJCAA member college,andThe member college has the sport, regardless of participation,The student-athlete was full-time in the last term at his/her previous school within the last year.*Second Year Signing Agreement may also com into play.
91 Eligible or Non-Eligible Transfer Determined by the 15th calendar day of the term following transfer.Meet requirements of 4.D or 4.E= ELIGIBLE TRANSFERDo not meet the requirements of 4.D or 4.E = NON ELIGIBLE TRANSFER
92 Eligible TransferMeet the requirements of 4.D or 4.E at the time they transfer.Must have a Transfer Waiver from previous member college.Transfer Waiver form not required for non-member college.
93 Non-Eligible Transfer Must serve a 16 week probationary period.andMust pass 12 hours of a 2.0 GPA or have accumulated enough credits equal to the number of attempted FT terms x 12 to have Non-Eligible Transfer tag removed(4.E.1 or 4.E.2)Transfer Waiver requirement is still required for member college transfers.
94 Transfer Waiver Example #1 Football player participates during the fall 2011 term at College A. He transfers to College B for the spring 2012 term and he is a part-time student. He transfers to College C for the fall 2012 term.Does he need a Transfer Waiver?If so, from which college(s)?
95 AnswerThe football player will need one Transfer Waiver from College A because that was his last college of participation as well as his last college of full-time attendance within the last year.A Transfer Waiver is not needed from College B because he was part-time.If he does not obtain a Transfer Waiver from College A, he must serve one season of probation: fall 2012.
96 Transfer Waiver Example #2 Volleyball player participates at College A during the fall 2011 term.She transfers to College B for the spring 2012 term where she was full-time. College B offers volleyball.She transfers to College C for the fall 2012 term and wishes to participate in her second season.Does she need a Transfer Waiver? If so, how many and from which colleges?
97 Answer1. She will need a Transfer Waiver from College A because of her participation and she was full-time within the last year.2. She will also need a Transfer Waiver from College B because that was her last school of full-time attendance and the College has the sport.If she does not receive both TW’s then she is ineligible and must serve one entire season of probation: fall 2012.
98 Transfer Waiver Example #3 Soccer player participated during the fall 2010 season at College A. During academic year he does not attend or participate at any college. He enrolls in College B for the fall 2012 term and desires to participate in his second season in soccer.Does he need a Transfer Waiver?
99 AnswerNo. He does not need a Transfer Waiver from College A because he would have served an entire season of probation during the academic year. Because of his break of enrollment for an entire academic year, he does not need a Transfer Waiver. As long as he is academically eligible, he will be immediately eligible for the 2012 soccer season.
100 Transfer Waiver Example #4 S-A is a basketball player for College A during the season and participates. He/she attended College A the entire academic year and decides to transfer to College B for the season. Because S-A was full-time and participated at College A, he/she must receive a signed Transfer Waiver from College A to be immediately eligible to compete during the season.What is the probationary period for Student-Athlete R due to not receiving a Transfer Waiver from College A?
101 AnswerStudent-Athlete R must serve one season of probation which in this case would be the entire basketball season.
102 Release vs Transfer Waiver Release nullifies the LOIS-A becomes recruitable once released and the term in which the season eded has completedDouble check the website to be sureWithout the release the S-A is unrecruitable until July 31st.Transfer Waiver is required if previously enrolled FT at a member college.
104 Tryouts / Auditions Open to the public or only to invitees! If open to the public…College may not offer more than two tryouts open to the publicProspect may not attend more than one tryout/audition.Prospect must have finished their Junior year in HSMust have valid proof of a physical within the last year.College may not expend funds, prior to, during or after the tryout.Open tryout/audition may not exceed 2 hours.
105 Athletic Scholarship Guidelines for Divisional Play Division I – A maximum of tuition and fees, room and board, course related books and transportation costs one time per academic year to and from the college by direct route.Division II – A maximum of tuition, fees and course related books.Division III – No athletic scholarship aid of any kindNote: Divisional play is by sport, not by college.
106 Section 9.B Additional Benefits - Allowable Member colleges may allow up to a maximum of two (2) meals per semester/quarter for a team not to exceed the cost per diem of the meal.Ex. The GSA (U.S. General Services Administration) rate for dinner in Dallas, TX is $ The cost of the meal provided to a student-athlete to maintain compliance with this bylaw may not exceed $36.00.
107 Section 9.C General Athletic-Related Medical Coverage General athletic-related medical coverage may be provided to all student-athletes by the college, regardless of the division in which the college participates.Allowable Example – Student-Athlete sprains an ankle during practice. The college may provide medical coverage which includes have the S-A’s ankle x-rayed.Not Allowable – Student-Athlete sprains an ankle while running down the dorm stairs. This injury is not athletic related and the college’s medical insurance may not provide medical coverage to have the S-A’s ankle x-rayed.Receipt of this coverage does not constitute athletic aid
108 Section 11 Housing Arrangements, Legal Counsel/Representation Housing arrangements of any type with any member of the athletic staff are not permitted.Athletic staff may provide housing contact information to current and prospective student-athletes.Posting Bail – Neither college personnel nor a member of the college’s athletic interest may post bail for a student-athlete.The college may not provide legal counsel for any student-athlete.The college or any of it representatives may NOT co-sign a loan for any student-athlete.Neither a member of the college athletics staff nor a member of the college’s athletics interest may NOT enter into any loan agreement with a student-athlete.Coach/Coach’s spouse owns housing occupied by student-athletes;Housing arrangements must be once removed (i.e.. Property management company);May not sign a housing contract on behalf of a student-athlete; Sstudent-athlete not on an LOI may not live with/in housing provided by the college to a S-A on full scholarship at no cost;May not provide housing with coach/assistant coach/volunteer coach at any time including summer;May not provide housing with coach while dorm is shut down over the holidays;May not provide housing with coach while financial aid/dorm issues are being worked out;May not collect rent from S-A and write a personnel check to landlord;May not pay for S-A living expense with the expectation of being paid back later that term;
110 Grant-In-Aid Athletic Scholarships Tuition & FeesRoom & BoardRequired Course Related BooksTransportation costs one time per academic year to and from the college by direct route.August 1st through July 31st annually(In terms of number of allowable scholarships, summer school is considered part of the previous year’s allotment)Transportation may be by plane (commercial airlines only) or car; mileage is reimbursable at no more than the IRS rateSEVIS Fees may not be paid by the college (Student & Exchange Visitors Information System)May not pay NCAA Eligibility Center feesGame tickets to 4 year college events may only be provided if every student-athlete is considered to be on an official recruiting visit or if tickets are given to the entire student-population of the two-year collegeMay not be given tickets to any event free of charge as a student-athleteKey is…if the entire college has the opportunity to know about the event and to take advantage of what is being offered free of charge then it is permissible for the student-athlete to take advantage of the opportunity also.
111 Athletic Scholarship Guidelines for Divisional Play Division I – A maximum of tuition and fees, room and board, course related books and transportation costs one time per academic year to and from the college by direct route.Division II – A maximum of tuition, fees and course related books.Division III – No athletic scholarship aid of any kindNote: Divisional play is by sport, not by college.
112 What is an athletic scholarship? Who is a counter Within the NJCAA, an athletic scholarship recipient is defined as any individual who is receiving institutional financial aid that is countable against the total number of allowable NJCAA scholarships by sport established within the NJCAA sports procedures.An athletic scholarship is defined as any financial assistance awarded to a student-athlete, from any source, because of his/her athletic capabilities and is to be considered a counter.
113 Scholarship Oversight? Grants-in-Aid must be administered by the institution through the office, department or division which administers financial funds for enrolled students.It is the responsibility of each individual institution to maintain compliance will all NJCAA rules. This responsibility includes the acts of outside individuals or organizations when performed with the knowledge of any member of the administrative or athletic staff of the institution.
114 Oversight (con’t)The financial assistance awarded to a student-athlete, regardless of source (college, booster club, college foundation, civic group, private citizen, etc..) must be officially recorded in and disbursed by the college’s office of financial aid and business office.A college may not expend any funds on a student-athlete prior to the electronic submission of the fully executed LOI. (This does not include the student-athlete’s official recruiting visit.A college may not pay for a student-athlete to come to campus with the expectation that he/she will sign an LOI once they get there. In order for the college to expend any funds on a student-athlete a fully executed Letter of Intent must be on file.Case – S-A receives transportation, food and lodging at a member college for 10 days and then chooses to leave school. S-A never signs a letter of intent. Although S-A must be considered a counter in terms of number of scholarships, without a LOI on file there is no documentation of the scholarship.
115 Scholarship – Letter of Intent Written notice of the terms of the Grant-in-Aid must be given to the student-athlete and submitted electronically (LOI) no later than 15 calendar days after the beginning of classes in the first term the student-athlete is receiving aid.Walk-Ons
116 Grant-In-Aid Prohibited Practices Include but are not limited to:Permitting a student-athlete to receive assistance, in cash or in kind, which is not administered by the institution or exceeds the permissible limits of a grant-in-aid.Permitting a member of the student-athletes family to receive assistance, in cash or in kind.Cancellation or modification of a grant-in-aid during the period of its effectiveness because of injury or poor athletic performance.Recruiting a player sight unseen; Viewing tape of player, proceed to sign him/her, when player arrives on campus not the player on the tape
117 Grant-In-Aid Permissible Cancellation Practices Academic ineligibilityMisconduct (unrelated to athletic ability) found by the person or body in charge of general discipline at the institution, after the same procedures as in other disciplinary matters, to be serious enough to warrant permanent suspension or dismissal from the athletic program.Voluntary withdrawal from the team prior to the institution’s first competition.GraduationInstitutions may create their own policies for student-athletes…those policies may be more stringent than the national guidelines. It has always been the recommendation of the NJCAA to have those policies signed by every student-athlete acknowledging receipt as well as understanding of the guidelines. Merely verbally relaying the information to a S-A is virtually impossible to enforce.Grant-in-Aid may be prorated based upon when the S-A officially withdraws or leaves school.College may require a S-A who is unable to participate (injury, pregnancy, etc.) to attend practices, study tables, etc.. to retain his/her scholarship.Retain written documentation of all meetings, warnings, attendance, etc..
118 Non-Athletic Aid Article VIII Section 1.J May not receive a paid athletic recruiting visitMust be available to the entire student populationMust not be awarded based on athletic capabilitiesMust be officially recorded in and administered by the college’s office of financial aid and businessMust be awarded either as need based verified by the college’s office of financial aid or for outstanding academic achievement with a cumulative 3.00 GPA (on a 4.00 scale) as one of the criteria published in the college catalog, office of financial aid, and/or foundation scholarship materials.Is not considered a counter under Article V, Section 19Walk-Ons
119 NJCAA Letter of Intent (LOI) A scholarship is defined as any institutional athletic aid given to any student for a maximum of one (1) academic year.All student-athletes receiving athletic aid must have a National Letter of Intent/Scholarship Agreement electronically on file with the NJCAA.An academic year is defined as August 1 through July 31.A student-athlete must have completed his/her junior year in high school in order to be signed to a NJCAA Letter of Intent. The LOI may not be signed prior to the sport signing date of the prospects senior year.Walk-OnsCountersHead Count NumberSummer SchoolMaximum number of signees – LOI’s and Athletic Grant-in-Aid combinedIneligible S-AIn-State tuition waiver, waiver to allow out of state S-A to pay in-state tuitionAmending a scholarship
120 Replacing Students on an LOI U.S. citizen/holder of a green card – may be replaced at term by another U.S. citizen/Holder of a green card if he/she becomes academically ineligible.Non-U.S. citizen/Holder of a green card may not be replaced by another Non U.S. citizen/Green Card holder once the college expends any funds on that student-athlete during the academic year (August 1 – July 31).
121 LOI Dos and Don’tsAn NJCAA Letter of Intent supersedes all regional and/or conference LOI’s however a region/conference may impose more stringent restrictions. Member college may not sign their own athletic scholarship contract in place of NJCAA LOI.Generally speaking a student-athlete who has already signed with a NJCAA member college will be ineligible to compete at another NJCAA college without a Release.If a student-athlete chooses to attend an NJCAA college other than the one he/she signed with they may have no contact with anyone within the athletic department nor can they be on scholarship (i.e.. cannot practice with the team, attend team meetings or study halls, travel with the team, be employed or volunteer as the team manager, have any athletic contact with staff, etc..)Release is different than a Transfer WaiverList of signed players on the NJCAA website for public accessSigned = Not recruitable
122 LOI Dos and Don’ts (con’t) All NJCAA institutions are obligated to respect a student-athlete’s signing and shall cease any further recruitment. Unrecruitable athlete.The student-athlete shall notify any recruiter who contacts them of his/her signing.LOI and all of the attendant rules apply only within the NJCAA. The NJCAA has no jurisdiction over student-athlete if he/she chooses to attend an NCAA, NAIA, CCAAA or NWAACC institution.Release is different than a Transfer WaiverList of signed players on the NJCAA website for public accessSigned = Not recruitable
123 LOI Dos and Don’ts (con’t) A NJCAA Letter of Intent must be fully executed prior to the college expending any funds on a student-athlete.8. Expenses associated with an athletic grant-in-aid (tuition, fees, room, board, books, transportation) may not be provided by the college until a NJCAA Letter of Intent has been completed and submitted online.9. Team Travel – The college may pay for the expenses associated with traveling to away games.10. Meal money during team travel is permissible and may not exceed the GSA allowable limits.
124 Second Season LOIStudent-athletes who are resigned to a scholarship agreement and who are academically eligible must be offered the same amount of scholarship aid for the second year by June 15th or the student-athlete shall be allowed to void the Transfer Waiver requirement* upon transfer to another member institution.This is not applicable for scholarships that were cancelled as per Article VIII, Section 1.F or for student-athletes that do not meet the academic requirements set by the college.*Second Year Signing Agreement must be completed to document the scholarship conversation.Walk-Ons
125 Second Year Signing Agreement For a second season either an LOI or the second Year Signing Agreement must be completed by June 15th.Failure to do either is a violation.Student cannot gain the benefit of “no Transfer Waiver” without the completed second year signing agreement.
126 RecruitmentAny solicitation of a prospect or a prospect’s relatives (or legal guardians) by an institutional staff member or by a representative of the institution’s athletics interests for the purpose of securing the prospect’s enrollment and ultimate participation in the institution’s intercollegiate athletics program.No institution shall permit a prospective student-athlete to be solicited to attend such institutions by the promise of gift or any aid or inducement other than that of a Grant-in-Aid as permitted by NJCAA rules.
127 Official On Campus Recruiting Visit On campus visit may not exceed two days and two nights.The paid visit must be limited to the campus and local community of the college.Prospective athletes may only take one visit per college.Limitations on transportation, meals, entertainment, use of an automobile.Must have completed his/her junior year in high school in order to receive an official recruiting visit by a member NJCAA college.Transportation of relative, high school or AAU coach; housing for that person, meals, etc.. is only permissible if the college does not incur any additional costs.Hotel roomTransportation by carMealsEntertainmentEntertainment ExpenseMust be reasonable, not excessiveRecruit may not be given cash to pay for entertainment expense (tickets, admission, etc..)Limited to the community in which the college is locatedReceipts for all expenses must be turned into the college’s accounting officeCollege may not pay for long distance phone calls, provide recruit with the use of a college cell phone, internet access, etc..If a S-A chooses to rent a car for transportation to and from the official recruiting visit the college may reimburse only the cost of mileage as determined by the mileage factor a college employee would be reimbursed. He/She may not be reimbursed for the cost of the car rental itself.
128 Official On Campus Recruiting Visit May not extend the 48 hour stay to visit friends or relatives in the areaMay not split the cost of transportation with another college to allow the S-A to visit both campuses on one visit.May not utilize private charter air transportation.Current student-athletes may not drive any recruit to a community other than the community in which the college is located.May not take the student-athlete to a professional contest or a four-year institution event not held on the community college campus.May not transport or provide official recruiting visit to a national championship not held on the respective two-year college campus.Must return to his/her home in order for the trip to be considered an official visit.If the student-athlete stays on at the college as an extension of his/her official recruiting visit, the cost of transportation, meals, lodging, etc.. will be considered a scholarship and the college would be in violation for expending funds prior to the student-athlete signing a letter of intent. In addition, the transportation costs incurred for the official recruiting visit would be considered one let of the allowable transportation costs per Division I scholarship regulations.
129 Off Campus RecruitingA college’s athletics department staff member may visit a prospect at any location for recruiting purposes.When off campus on this visit, the staff member may not expend any funds other than for his/her own expenses.Outside organizations, agencies or other groups may not administer or expend funds for recruiting prospects (transportation, entertainment, gifts, services, etc..) or their relatives or friends.May not purchase dinner, lodging or provide for entertainment of a student-athlete outside of the official recruiting visitIncludes purchasing a soda, snack, etc..May not pay for meals, transportation and/or lodging for the parents, friends, coach of the potential student-athlete during the recruiting process.College may not transport current student-athletes to aid in the off-campus recruitment of a prospective student-athlete.Once a student-athlete signs a NJCAA letter of intent, he/she ceases to be a recruit. Therefore a college may not provide an official recruiting visit to a student-athlete once he/she as signed.
130 Booster ClubsBooster clubs can be an important and integral part of any athletic department when run within the guidelines of the NJCAA.Provide additional funding for an athletic program which may be used for recruiting, equipment, capital improvements, scholarships, coaches salaries, etc.However, money raised by a booster club or donated by an independent supporter of the college athletic department may not be given directly to a student-athlete or coach for any reason.All money raised or donated on behalf of a college’s athletic program must go through the proper accounting channels at the college.No group is bigger or more important than the integrity of the college or athletic program as a whole.Ex. Booster owns a restaurant where team members frequent. May the booster provide meals free of charge for those players on a full scholarship?Ex. Booster sees a group of players out having dinner. He/She picks up the cost of the meal for 3 scholarship players and one walk-on.
131 Booster ClubsThe financial records of booster clubs and similar organizations which assist athletic programs must be open and available to college officials.All transactions of a booster type organization or individual which assists a college athletic program in any way (e.g. equipment purchases, recruitment expenses, grant-in-aid, etc..) must be approved through the regular financial approval procedures and process of the college (e.g. purchasing, gift acceptance, financial aid) as authorized or approved by the president.All booster club funds used for grant-in-aid must be administered in compliance with Article VIII, Section 1.C.Article VIII, Section 1.C – Grants-in-Aid shall be administered by the institution through the office, department or division which administers financial funds for enrolled students.
132 Host Families Approval of the college administration. The program must be administered by the institution.Utilizing the occasional family meal.No monetary transactions may transpire from the “parent” to the adoptive student-athlete (i.e. loans, co-signing, long distance phone calls, tickets).No trips involving excessive mileage and/or expense.No free tickets or tickets paid for by “parents”.Athletic personnel may be involved in the coordination of the adoptive program, but may not be an adoptive parent.It is the responsibility of the institution or those administering the program to inform “host” families of the program guidelines and compliance.
133 Practice In Season Off Season Open Gym Try-Outs Practice is any meeting, activity or instruction involving sports-related information and having an athletics purpose; held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution’s coaching staff.Participants must be enrolled/registered at the college he/she is representing and have a valid physical on file.In SeasonOff SeasonOpen GymTry-OutsInstitutions coaching staff – women’s basketball coach can’t switch with men’s basketball coach under the pretext of not calling it a practice
134 Practice – In Season Commences on the first day of allowable practice. Concludes on the last day of the national championship for that sport or the last date the team is eligible for post season advancement.Field, floor or on-court activityActivities conducted as a physical education class open exclusively to members of an intercollegiate team.Team Building SessionsOnce per athletic team per academic yearOn or off campusLimited to no more than 48 hours contact timeContact time includes the time needed to transport the team to and from the team building activity
135 Practice – Off SeasonBegins on the first day after the conclusion of the NJCAA National Championship (per sport) or the last date the team is eligible for post season advancement.Off Season is in effect until the next practice opportunity as defined by the Sports ProceduresAllowable Off-Season Activities include:Participation in a regular physical education class, with or without credit, listed in the college’s current printed class schedule or located on the college’s web site. May be conducted by a member of the athletics staff as long as:Enrollment by any student-athlete is voluntary;Classes are open to any student of the institution;Class hours and programs have been publicized in appropriate publication and/or on the proper bulletin boards of the institution.Meetings or discussions between a student-athlete and a member of an institution’s coaching staff regarding academic support services, drug education, training room procedures, team discipline, care and maintenance of equipment, general meeting schedules, information about housing and meals or information about off-season conditioning activities.Contact time includes the time needed to transport the team to and from the team building activity
136 Practice Off Season Activity Limitations Must be limited to on campus and must be voluntary;Must be enrolled/registered in that term at the host college and have a valid physical on file;No college funds may be used for any current or prospective student-athlete;No college equipment may be used off campus for any current or prospective student-athlete;Individual/Team on campus activities (practice and conditioning) is limited to eight hours per week, in direct contact with college coaching staff (inclusive of weight training and conditioning).Contact time includes the time needed to transport the team to and from the team building activity
137 Practice Off Season Activity Limitations No member of the college coaching staff may have off campus athletic contact with any current student-athlete, or one who has signed a valid NJCAA Letter of Intent with the following exceptions:May observe the student-athlete participating in an activity, but may not be involved with the activity itself (i.e. coaching, practicing or participating with the student-athlete in the sport he or she is being recruited to participate in).May coach against a student-athlete or anyone who has signed a valid NJCAA Letter of Intent.May participate against a student-athlete or anyone who has signed a valid NJCAA Letter of Intent.Include full-time, part-time and volunteer coaches even if coaching contract has expired or if the contract is in place but the contract period has not yet begun.
138 Practice Off Season Activity Limitations May not provide or compensate student-athletes for the cost of travel to a team or individual camp off campus during the off season. This would include transportation by college vehicle or the coach’s personal vehicle.May not provide the camp fee for a student-athlete to attend either an individual or team camp off campus during the off season.If a student-athlete voluntarily attends a summer camp off campus during the off season, the college may not provide room and board nor compensate the student-athlete for any related expenses.No college equipment may be used off campus for any current or prospective student-athlete. (i.e. javelin, bat, uniform, etc..)Include college or any member of the college coaching staff – paid or volunteer.
139 Practice Off Season Activity Limitations If student-athletes voluntarily, at their own expense, attend a summer camp off campus during the off season, the college name may not be utilized to identify the student-athlete or the team.The institution or the student-athletes organize a fundraiser to pay for summer camp activities. Since NJCAA bylaws mandate all fundraised monies raised in the name of the college those funds must be channeled through the college. Since the college may not expend funds for summer camp activities, fundraised monies may not be used.Official NJCAA Coaches Association events would be an exception.
140 Open GymPlaying sites/venues must be open to all students currently enrolled at the college.Must be publicized through all normal communication channels within the campus.Must be for a designated time period (i.e. day(s) of the week; hour(s) of the day).Coach may be present but may not have athletic contact with students.Contact time includes the time needed to transport the team to and from the team building activity
141 Try-Outs / Auditions Not open to the public… Before allowing a high school student to try-out, the college must determine if tryouts are allowed by the existing State High School Activities Association regulations in the student-athlete’s home state.Recruits may have athletic contact with current players if on an official visit. Any contact with current players must be counted as part of the allowable hours regulated by season.Recruits not on an official visit may not have athletic contact with current players or individuals signed to an LOI. They may be worked out on an individual basis.
143 Article XVIIIA basic principle of NJCAA athletic competition is to develop and foster respect for fellow participants, coaches, officials and spectators.Sport rule books may apply rules and regulations that are more restrictive than those found in this section.
144 Article XVIIIParticipants will recognize their responsibility for proper conduct before, during and after every contest.Coaches and Athletic Directors will recognize and assume responsibility for the behavior of themselves, players, staff, game management personnel and representatives of the respective NJCAA member institution.
145 Types of Ejections 1. Non –Violent Unsportsmanlike Behavior Ejection *Non-violent unsportsmanlike behavior is defined as profanity, vulgar gestures, trash talking, taunting or abusive language directed at players, coaches, referees, game management personnel and/or spectators.*The use of tobacco or alcohol during NJCAA sponsored events is prohibited within this rule.Violent Ejection*An act in which physical contact or an attempt to make physical contact occurs with the purpose to do damage, harm, intimidate, incite a fight or otherwise injure a player, coach, referee, spectator, game management personnel or damage property.*An act in which any bench personnel other than the coaching staff leave the bench area when a fight may break out or has broken out.
146 Penalty for Ejections Non-Violent Unsportsmanlike Ejection Immediate ejection and removal from the venue.Rule of Thumb: Sight and SoundFor the first non-violent ejection of the sport season, a one contest suspension to be served during the next regularly scheduled or post-season contest(s).For the second non-violent ejection of the sport season, a two game suspension shall be served. For the third non-violent ejection of the sport season, a four game suspension shall be served. Each subsequent ejection will result in a doubling of the suspension previously served.
147 Penalty for Ejections Violent Ejection Immediate ejection and removal from the venue.Rule of Thumb: Sight and SoundA two contest suspension to be served during the next two regularly scheduled or post season contests.Should the player, coach or team personnel be ejected for violent behavior a second time during the season, that individual shall be prohibited from participating in all athletic contests at that institution for the remainder of the academic year, including postseason play.
148 Suspension Carry OverSuspension of a coach or player at the end of the season of play shall carry over to the following season.The suspension carries over even if the student transfers to another member college or the coach changes schools.
149 Ejection ReportNJCAA Ejection Report must be filed with the Region Director by noon the next business dayFailure to report and/or comply will result in:For the first occurrence, the penalties will double and a letter of reprimand shall be sent to the Director of Athletics and the President of the institution.For the second occurrence, the penalties will double and a sanction of probation shall be given to the offending institution for that sport in that year.Games played during the time of failure to report and/or failure to comply with Article XVIII, Section 2.A must be forfeited.
151 NCAA Transfer Requirements New requirements for 2-Year transfers to NCAA DI(entering as a FT student in the fall 2012 or later)QUALIFIER1 full time term2.5 GPA (transferrable)12 transferrable credits per semesterLimit of 2 PE creditsNON-QUALIFIER3 full time terms48 transferrable creditsGraduateNo more than 18 summer hours and no more than 9 the summer before transferLimit 2 PE creditsEnglish (6), Math (3) and science (3)
152 NCAA DII schools will adopt similar legislation soon: 2.3 transferrable GPAMust graduate from the 2-year college
153 ERC Provide a uniform review by a central office. Eliminate the varied interpretations of NJCAA bylaws when determining initial eligibility.Cost to student-athlete and not the member college.