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JSC CPARS Overview for Contractors Contractor Performance Assessment Reporting System 1 Adrian Clayton Leigh Allen.

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Presentation on theme: "JSC CPARS Overview for Contractors Contractor Performance Assessment Reporting System 1 Adrian Clayton Leigh Allen."— Presentation transcript:

1 JSC CPARS Overview for Contractors Contractor Performance Assessment Reporting System 1 Adrian Clayton Leigh Allen

2 Regulatory Requirements FAR & : Agencies Shall Prepare an Evaluation of Contractor Performance and Submit to PPIRS FAR : Past Performance Shall be Evaluated in All Source Selections for Negotiated Competitive Acquisitions Federal Acquisition Regulation (FAR) CPARS shall be used to document evaluations. ( ) PPIRS Shall be Used as a Source of Past Performance Information in Source Selections NASA FAR Supplement 2

3 Govt Source Selection Officials Past Performance Process Overview Contractor Representative Govt Program Manager /Contracting Officer PPIRSCPARS Contractor Senior Management 3

4 CPARS Primary Objectives Support Best Value Source Selection Decisions – Awards for Proven Performers (FAR 15) Awards for Proven Performers (FAR 15) Provide Up-To-Date Documentation of Contractor s Ability to Meet Requirements (FAR 42) Ability to Meet Requirements (FAR 42) Motivate Improved Performance Facilitate Government - Contractor Communication Determine Prospective Contractor Responsibility (FAR 9) 4

5 CPARS & Communication Is CPARS an Effective Tool for Improving Government-Contractor Communication? 92% 98% Government Contractor YES! 5

6 Important! Evaluate Prime Contractor Performance ONLYEvaluate Prime Contractor Performance ONLY –Do Not Evaluate Subcontractor Performance –Privity of Contract Between Prime-Sub Acknowledge Subcontractor EffortAcknowledge Subcontractor Effort –Critical Aspect or 25% or More of Effort –Include Subs Name and DUNS –Address in Narrative Subcontract ManagementSubcontract Management Business RelationsBusiness Relations 6

7 CPARS Workflow Contract Registration Enter Proposed Ratings Validate Proposed Ratings Review Contractor Comments Reviewing Official Comments Contractor Comments Focal Points COTR Buyer/CO CO Proc Team Lead 7

8 Ratings & Narratives Rating Contract Requirements ProblemsCorrective Actions Exceptional Exceeds Many – with Govt Benefit Few Minor Problems Minor Problems; Highly Effective Very Good Exceeds Some – with Govt Benefit Some Minor Problems Minor Problems; Effective SatisfactoryMeets All Minor Problems and Major Major Problems w/Corrective Action Marginal Does Not Meet Some -Govt Impact Serious; Recovery Possible Marginally Effective; Not Fully Implemented Unsatisfactory Does Not Meet Most -Govt Impact Serious; Recovery Not likely Multiple Significant Problems; Ineffective 8 Definitions are in the CPARS Policy Guide at

9 Award Fee Contracts Current JSC Policy: Evaluation factors shall be rated in accordance with a five scale rating system. Rating definitions shall reflect those contained in the CPARS Policy Guide When contract provides for award fee, the award fee contract performance adjectival rating shall be entered into CPARS. FAR (Federal Register Vol. 75, No. 158) FAR Case

10 System Requirements 7 Days to Request Meeting to Discuss CPAR 30 Days to Respond –System Generated Weekly Notifications Review Admin Info (Blocks 1-17), Ratings and Narratives Provide Clear and Concise Responses (Block 22) –24,000 Character Limit (approximately 4.5 pages) Provide Concurrence / Non-Concurrence, Name & Title (Block 23) Send to Assessing Official Contractor Process 10

11 Protect the CPAR –Handle as Proprietary Information Prohibited Use of CPARS/PPIRS Information –Advertising –Promotional Material –Pre-Award Surveys –Production Readiness Reviews Contractors are Advised to –Acknowledge Receipt –Comment –Respond Within 30 Days Contractor Guidance 11

12 If the Contractor fails to respond to the CPAR within 30 days, the Contracting Officer has the option to pull back the CPAR and continue the process by sending it to the Reviewing Official. Contractor Guidance Workflow Note 12

13 Thank You!!! JSC CPARS Focal Point – Leigh Allen Do you have any questions? 13


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