Presentation on theme: "JSC CPARS Overview for Contractors"— Presentation transcript:
1 JSC CPARS Overview for Contractors Adrian ClaytonLeigh AllenContractor Performance Assessment Reporting System
2 Regulatory Requirements FAR & : Agencies Shall Prepare an Evaluation of Contractor Performance and Submit to PPIRSFAR : Past Performance Shall be Evaluated in All Source Selections for Negotiated Competitive AcquisitionsFederal Acquisition Regulation (FAR)CPARS shall be used to document evaluations. ( )PPIRS Shall be Used as a Source of Past Performance Information in Source SelectionsNASA FARSupplement
3 Past Performance Process Overview Govt Source Selection OfficialsGovt Program Manager /Contracting OfficerCPARSPPIRSContractor Senior ManagementContractor Representative
4 CPARS Primary Objectives Support Best Value Source Selection Decisions – Awards for Proven Performers (FAR 15) Provide Up-To-Date Documentation of Contractor’s Ability to Meet Requirements (FAR 42) Motivate Improved Performance Facilitate Government - Contractor Communication Determine Prospective Contractor Responsibility (FAR 9)
5 YES! 92% 98% Government Contractor CPARS & Communication Is CPARS an Effective Tool for Improving Government-Contractor Communication?YES!GovernmentContractor92%98%
6 Important! Evaluate Prime Contractor Performance ONLY Do Not Evaluate Subcontractor PerformancePrivity of Contract Between Prime-SubAcknowledge Subcontractor EffortCritical Aspect or 25% or More of EffortInclude Sub’s Name and DUNSAddress in NarrativeSubcontract ManagementBusiness Relations
7 CPARS Workflow Contract Registration Enter Proposed Ratings Validate Proposed RatingsReview Contractor CommentsReviewing Official CommentsContractor CommentsFocal PointsCOTRBuyer/COCOProc Team Lead7
8 Ratings & Narratives Rating Contract Requirements Problems Corrective ActionsExceptionalExceeds Many– with Govt BenefitFew Minor ProblemsMinor Problems; Highly EffectiveVery GoodExceeds SomeSome Minor ProblemsMinor Problems; EffectiveSatisfactoryMeets AllMinor Problems and MajorMajor Problems w/Corrective ActionMarginalDoes Not Meet Some-Govt ImpactSerious; Recovery PossibleMarginally Effective; Not Fully ImplementedUnsatisfactoryDoes Not Meet MostSerious; Recovery Not likelyMultiple Significant Problems; Ineffective?’sDefinitions are in the CPARS Policy Guide at
9 Award Fee Contracts Current JSC Policy: Evaluation factors shall be rated in accordance with a five scale rating system. Rating definitions shall reflect those contained in the CPARS Policy GuideWhen contract provides for award fee, the award fee contract performance adjectival rating shall be entered into CPARS.FAR (Federal Register Vol. 75, No. 158)FAR Case
10 Contractor Process System Requirements 7 Days to Request Meeting to Discuss CPAR30 Days to RespondSystem Generated Weekly NotificationsReview Admin Info (Blocks 1-17) , Ratings and NarrativesProvide Clear and Concise Responses (Block 22)24,000 Character Limit (approximately 4.5 pages)Provide Concurrence / Non-Concurrence, Name & Title (Block 23)Send to Assessing Official
11 Contractor Guidance Protect the CPAR Handle as “Proprietary Information”Prohibited Use of CPARS/PPIRS InformationAdvertisingPromotional MaterialPre-Award SurveysProduction Readiness ReviewsContractors are Advised toAcknowledge ReceiptCommentRespond Within 30 Days
12 Contractor GuidanceWorkflow NoteIf the Contractor fails to respond to the CPAR within 30 days, the Contracting Officer has the option to pull back the CPAR and continue the process by sending it to the Reviewing Official.
13 Thank You!!! JSC CPARS Focal Point http://www.cpars.gov/ Leigh AllenDo you have any questions?