Presentation on theme: "Resumes and Beyond… Housekeeping items: Cell phones turned off Breaks"— Presentation transcript:
1 Resumes and Beyond… Housekeeping items: Cell phones turned off Breaks WelcomeHousekeeping items:Cell phones turned offBreaksLocation of rest rooms and water fountainIntroduce self and AB&TYou are all here today to reach the same goal which is to learn how to build a resume that will market yourself to individuals that will be thinking of hiring you.Thank the group for choosing to come to the workshop today and emphasize there are no dumb questions.So, to get us started today, we are going to do an activity that will allow you as a group to learn about each other and your different employment histories and future goals.Ice Breaker:Give group questionnaire and allow 5-10 minutes to completeHave each individual share their answers aloudCollect questionnairesNow that you have thought about what work experience you have and how you would like to use this experience to gain employment, let’s discuss what a resume can do for you.
2 What Will a Resume Do For Me? Ultimate goal:To gain an interview!A marketing tool to answer the employer’s question:What can you do for me?Review slideYou want to be able to show the employer that you have the skills for the specific position that you are applying for and how you can benefit them. With that being said…
3 What do employers look for when reviewing resumes? Read questionEmployers spend on average seconds looking at a resume and are focusing on why/how to exclude youTherefore, your resume needs to provide the employer with enough information about yourself so they can decide whether or not you should be interviewed.To interest an employer, a resume must show your potential to produce quality work for their companyThey want to evaluate if you have the qualifications needed to perform the duties of the specific job you are applying forIn order for you to be able to provide this information to employers, there are different styles of resumes that we will now discuss. These can be used based upon individual needs.
5 Chronological Lists work experience beginning with the most recent Highlights career growth and developmentEmphasis placed on duties and responsibilities related to each jobGive group chronological resume sampleReview the first point and also add the following:Include the name of the company, city, and state. Do not list street addresses, supervisors, telephone numbers, salaries, or reasons for leaving.Dates of employment: Include month and year only: Examples: June 1999-Present; August 2001-November 2007Also, when listing your work history, list in this order: Title/position first, followed by the name of the employer, city/state of employer, dates of employment.Review other two pointsBest used by those with a strong work history. Not good for those with little work experience, gaps in employment, or changing careers.
6 Functional True functional resume contains no dates More focus on qualifications and less on past employers or job progressionTrue functional resume contains no datesMay be beneficial to someone just entering the job market with little work experience or not wanting to make their age obviousGive group functional resume sampleReview Slide
7 CombinationFocus is on the skills and abilities that you have gained that would relate to the job you are applying forCombines the flexibility and strengths of the chronological and functional resume formatsGive group the combination resume sampleReview SlideHighlights your relevant skills, accomplishments, and work historyGive group Resume Skills Headings Handout for Functional or Combination Style Resume
8 Scannable Resumes Text Based-no bullets or symbols Employers use a database to quickly and efficiently match job openings with qualified applicantsEmployers search by using keywords or phrases that describe the skills and education required for the positionReview SlideGive group the two Scannable Resume SamplesOCR: Optical Character Reading Program Software-used by employers to search scannable resumes for keywords related to job openings
9 How Do You Paste Your Word Resume Document Into a Website Resume Box for Online Applications? Open hyperlink to website by right clicking and choosing “Open hyperlink”After doing so, review the tips for pasting a word resume document into a website resume box for job applicationAlso review the two scannable resumes on the website and their format(If specific individuals in the group are interested in using this type of resume, can be discussed further in the Action Lab)-Will need to show them how to change document to text.Will need to save resumes/cover letters in .doc format as well as .txt format (can copy and paste this type of resume into an internet page)Give each individual in group the instruction sheet on “How to Paste Your MS Word Resume Document Into a Website Resume Box as Part of the Application Process”Now that we have discussed the styles, let’s talk about the things to consider when building your resume.
10 The Nuts and Bolts of Your Resume Font: Traditional business style-Arial, Courier, Times New RomanPoint size of letters should be 11 or 12 for most text and 14 or 16 for headingsBolds, italics, underlines, bullets and capitalizations should not be used oftenDefine Font: Style of lettering that you choose to use for your resumeReview SlideFew other things to mention:Explain that bold is to be used for name, address, phone, , and headings within theresume such as Education, Work Experience, etc.Explain that you should put no periods at the end of the bulletsUse 8 ½ X 11 white paper; no white outWizards and Templates-don’t use! Your resume needs to be uniquely you!In most cases, 1 page is preferred. 2 pages okay as long as experience warrants it-usually over 15 years of experience
11 Content of Your Resume Name Phone Numbers Email Education Name: Use your full first name. Avoid using nicknames that are "cutesy" or "pet names." If you have a preference to be called by a shortened version of your full name, then it is acceptable to put this name in parentheses or quotes (e.g., Elizabeth and prefer to be called "Betty").Phone: List current home/cellular phone number with answering machine/voic .Answering Machine/Voice Mail: Think about who is calling and what image you want to give. Be sure you have a professional sounding message! No music, comedic downloads, cursing, etc. (EMPHASIZE)Answering the phone: If you are not in a position to have a professional conversation and consult your calendar to make an appointment-Don’t answer; let voice mail pick it up and you can return the call when you are ready.This is a great way to communicate. Review the appropriateness of addresses:Be professional and use your name within address. You can set up free by using Hotmail, Yahoo, or Google websites.This is not the time to use your cool like , or (you do not want to use age within address).address does not need to be underlined. (Remove hyperlink)Education: Put education that applies to the position that you are applying for.High School: May be included on resume if highest level of education(If an individual has a college degree, they should list information in this order: Name of degree, name of major, name of college, city/state of college, and graduation date. Only include GPA if higher than 3.0)We will now discuss the specific things that should not be included in your resume.
12 Resume Don’tsPersonal information such as height, weight, age, date of birth, marital status, sex, race, health, or social security numberThe word “Resume” at the top of the pageStatement of when available“I” or “My” statement sReasons for leaving previous positionsPhotographsGraphicsReview Slide
13 More Resume Don’ts Exaggerations/Lies Jargon/Slang Abbreviations not easily identifiedSalary History or Salary ExpectationsInaccurate dates of employmentReference NamesReligion, church affiliations, political affiliationsReview SlideThings to mention:Jargon/Slang-may not be understandable by everyone reading your resume.You want to make your references available at an interview.
14 CartoonNow that we have discussed the style, format, and basic content of your resume, let’s discuss what should be included to show you have what it takes to do the job you are applying for.
15 Transferable SkillsThe skills you have acquired throughout your life-jobs, volunteer work, classes, hobbies, sports, parenting-that can be used in your next jobThink of everything you have done in terms of how it is transferable to the job you are applying forTo know what skills to emphasize:Research the company and the job of interestEmployers often look for what are called “transferable skills.” What does this mean?Review SlideAs you review a job description that is of interest to you, look for keywords that identify the specific skills the employer is looking for such as certain requirements and the responsibilities of the job. Then identify your own skills that would relate to that position and make you a good candidate to apply for that job.A Few Examples of Transferable Skills:Supervising others, Public speaking, Meeting deadlines, Good writing and math skills, Detail-oriented, Assembling things, Constructing & Repairing Buildings, Operating tools and machinery, Analyzing data, Computing, Teaching, Interviewing others, Counseling people.Engaging Activity:If larger group, break up in smaller groups and have them discuss their particular transferrable skills and write on large Post It Pads OR (if a small group):ASK GROUP: Can you give examples of transferable skills?Refer back to the questionnaires that were used during the icebreaker. Have several from the group participate in discussing how their skills from their previous jobs they listed would transfer to the kind of work they are looking for now.
16 Soft SkillsSkills related to your attitudes and behaviors that will show your potential for growth and team work skills (personality and social characteristics)“People Skills”-not technical skillsEmployers want to know: Do you “work and play well with others?”Employers also often look for what are called “soft skills.” What does this mean?Review SlideTechnical skills, such as machine operation or using a computer, differ from soft skills in that they are measurable and can be taught.A Few Examples of Soft Skills (if needed for further explanation): Problem solving skills, communication skills/team player, ability to manage conflict, ability to interact with others, ability to plan and organize, leadership, motivation, time management, work ethic, being adaptive and flexible.Brief Activity: ASK GROUP: Can you give examples of soft skills? Then have several individuals from the group identify their own soft skills and how these skills have helped them in past employment in working with former co-workers as well as how these skills will help them in their future employment.Now that we have discussed the skills that employers are looking for, let’s discuss how you can show these skills within your resume.
17 What is a Summary of Qualifications? Three or four brief statements that say why you are the right candidate for the job you are applying forStatements should include experience and skills (transferable and soft) that relate to that particular job expressing your value to the employerReview SlideRefer to Scannable Resume Examples
18 Accomplishment Statement Highlights experience you have had in your work or volunteer activities where you were successfulInforms an employer of actions you took to handle a situation and the results that you achievedReview slideIt does not have to be a huge accomplishment, but it should show something that you are proud of while demonstrating that you can take action when situations arise.An example could be the following: Coordinated a Walk for Breast Cancer that raised over $2,000.00The accomplishment statement is effective because it identifies the situation (need for funds), describes the task you undertook (Breast Cancer Walk), describes an action (coordinated), and describes a result (raised over $2,000.00).Other Examples:Completed an original research project that resulted in a report and presentation to the research scientists.Began as Sales Associate and was promoted to Assistant Manager after five months.Give group Resume Action Verbs Handout
19 References Don’t bother with generic “letters of recommendations” Never list names of references on your resumeUse good judgment when choosing referencesGet permissionCollect all the details for each referenceKeep you references informedThank your referencesWe often get so busy working on our resumes we often neglect a very important part of the job search process-requesting people to be our references.Do not underestimate the power of your references!Review points below as you review slide:No Generic letters: Employers want to contact and communicate with your referencesGive references to employers when they request them/Take list of references to your interviewWhat kind of reference do you want? Use people who know your strengths and abilities and who will say positive things about you3-5 references that will speak highly of your accomplishments, work ethic, skills, performance, etc.Avoid listing family membersBe sure and ask whether a person would be comfortable being a reference before you even think of listing themComplete information for each reference: Full name, current title, company name, business address, and contact information-daytime phone, , cell phone, etcMake sure each reference has a copy of your most current resume, knows your key accomplishments and skills and is aware of the jobs/positions you are seekingGive group Employment References Handout
20 Applications Read and follow directions carefully Have your own black ink penAlways carry a copy of your resumeFill in all spaces; use N/A if it does not applySalary-use “company policy”, “negotiable”, “flexible”Knowing how to successfully complete an application is also an important part of the job search process. Therefore, let’s discuss the appropriate way to complete this task.Review Slide
21 ApplicationsBe positive on all employment information-include gaps in employment and reasons for seeking employmentAlways state specific job title instead of putting “anything”Always go dressed as if you would be interviewedReview for accuracyDo not put “see resume” on employment history section-complete all information requested!Review slideThings to Mention:EMPHASIZE: DO NOT put “SEE RESUME” on employment history section! Complete all information requested!If the Employment History section does not have adequate space for the requested number of years, make additional copies of the employment section prior to completingMay be asked to voluntarily report: gender, ethnicity, veteran, disabilityFair Credit Reporting Act: You may be requested to give permission for an employer to obtain a consumer report and for the employer to consider this information in hiring decisions
22 Tips for Ex-OffendersThe first question most often faced on an application form is: “Have you ever been convicted of a felony? If yes, give details.”Recommended best response: Be truthful by putting “yes” and then follow up by putting “will provide details at the interview.”Include a reference who can testify to how you have turned your life around-such as a prison minister, education officer, parole officer, psychologistSeek jobs with employers who are known to work with ex-offendersLet’s discuss some tips for ex-offenders when completing applications.Review SlideReview the following points:Do not lie-employers will most likely find out about your conviction during a background check.You want to inform the employer that you will provide details at the interview because you need to be in control of the story relating to your conviction. You want to be able to discuss how you have taken responsibility for your actions and how you have changed your life for the better.
23 Cover LettersAny time you send your resume to an employer it should be accompanied by a cover letterActs as an introduction for your resumeA sample of your writing skillsShould not repeat what is in your resumeReview Slide
24 Cover Letter Tips Target the letter to the specific job Business letter formatSend to appropriate personUse as a tool to highlight skillsCheck spelling and grammarReview slideThings to Mention:Don’t use spell check as the absolute authority. Have someone else or several people proofread.Have a basic cover letter and then modify it as necessary based on the position you are applying for.Give group Cover Letters Information Handout with Cover Letter Sample
25 Tips for Individuals with Disabilities Volunteer activities can lead to paid employment and can provide good work experience to be included on your resumeConsider staffing agencies to obtain work history and experienceIdentify the most critical work-related barriers to employment to assist in deciding what jobs to apply forIdentify your strengths and focus on jobs in which you can use these strengths to benefit the company you are wanting to work forLet’s look at some tips for individuals with disabilities.Review slideInform group about the Disability Employment Initiative Program. If anyone needs further information about this opportunity, have them stay after workshop to discuss.
26 Career Ready 101 www.careerready101.com/ Keytrain Career Skills : Effective Resumes (Writing an Electronic Resume)The Application Process (Applying Online)Finding Your Career: Writing a ResumeOpen hyperlink to website by right clicking mouse and choosing “open hyperlink”Facilitator will then enter username and password to log into Career Ready 101Click on “Teach”Keytrain Career Skills-Click on arrow beside red folderThe Job Search-Click on arrow beside green folderClick on Effective Resumes and options will appear in box on right sideClick on Writing an Electronic Resume and “start interactive self paced lesson”Click on resume subject of interest (suggest reviewing Electronic Resume section for further tips and review)**Return to the “Teach” screen and under The Job Search section, click on the Application ProcessClick on Applying Online in box on right side and “start interactive self paced lesson”Click on application process subject of interest (suggest reviewing Applying Online section for further tips and review)**Return to “Teach” screen: Click on arrow beside red folder for Finding Your Career; Click on arrow beside green folder for Preparing for Your Career; Click on Writing a Resume; Click on Start Interactive Self-Paced LessonGive each individual of group Career Ready 101 information handout with address to sign up and advise them that there is a complete Career Ready 101 workshop available and if interested can sign up in the resource room.
27 National Career Readiness Certificate Nationally recognized certificate that allows an individual to show employers that he or she has the basic skills they are seekingNeeds to be referenced on resume in Education sectionThree skill areas:Reading for InformationApplied MathematicsLocating InformationSkill levels: Bronze, Silver, Gold, PlatinumKeytrain PracticeReview SlideFor individuals who have already completed the NCRC, EMPHASIZE to put certificate skill level on resume in Education sectionFor individuals who have not completed the NCRC, give them information handout and Keytrain tip sheetRefer these individuals to the back of information handout for address to get signed up for Keytrain:
28 Online Resources www.quintcareers.com http://owl.english.purdue.edu Click on each resource to briefly show groupGive group Resume, Job Search, and Labor Market Resource Sheet
30 WRAP UP/REVIEWGive copy of quiz to each person and review as a group-when individual answers correctly, give a prize (candy, jump drive, etc.)Evaluation Form
31 Developing Your Resume in the What’s Next?Developing Your Resume in theAction LabYou will attend an action lab that will allow you to create your resume using the things we have discussed.The software WinWay will be used in the action lab to develop your resume which is very user friendly and allows for easier formatting and completion of information being entered.Here are some items that you will need to complete at home before returning for the action lab:Resume and Application Aid form-this will allow you to complete the necessary information you need in order to build your resume. This will also be helpful to refer to if you are completing an Employment Application. All of the information you need is on this form.Explain that O*Net Code Connector can be used to describe their job duties for the job titles they have had and that this can be helpful in developing their resume (lists specific tasks associated with each job title). Show group printed example and by opening hyperlink on website on above slide, show them how they can do this before returning for action lab. Allow them to complete one printout of a previous job that will be listed on their resume and advise them to have printouts for all other jobs before returning to the action lab.Have group return 2 days later with O*NET Code Connector sheets, resume (if already have one developed), sample sheets given to them during workshop, and resume/application aid form completed. When group returns for Action Lab, review resume critique worksheet at the beginning of the Action Lab and let them use while building their resume. Assist them as needed but do not do resume for them. Allow 1 – 1 ½ HOURS for Lab.