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PROJECT MANAGEMENT OFFICE JOURNEY FROM 2010 TO PRESENT 2012.

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Presentation on theme: "PROJECT MANAGEMENT OFFICE JOURNEY FROM 2010 TO PRESENT 2012."— Presentation transcript:

1 PROJECT MANAGEMENT OFFICE JOURNEY FROM 2010 TO PRESENT 2012

2 TSD Survey Project Management Process are? 2010 Pre PMO Chaotic Not well understood Not well organized Not Managed Not Optimized After PMO PM Maturity Level increases Understood Organized Management Optimization begins

3 2010 CHAOTIC PPM tool since 2004 Volume of projects unmanageable.

4 2011 Increase Project Management Maturity Just doing Project Management wont get you to Success… YOU MUST Increase the Project Management Maturity level within the organization 2010 Chaotic 2012

5 STOP THE CHAOS & CENTRALIZE INTAKE

6 Q PMO AWARENESS Developed basic tools and templates PIR (Project Initiation Request) PDS (Project Definition Statement) Introductory Project Management Training Development Trained division, 75 staff in Project Management introductory Project Leadership Training Development Projects Owned by Functional Managers

7 CORE PURPOSE CHANGES 2010: PMO EQUIPS TSD with successful project methodologies, through training, mentoring, consistent process, reports, utilizing best practices while coordinating resource planning. 2011: PMO OWNS TSD projects, provides methodologies, training, mentorship with executing consistent process, utilizing best practices while coordinating resource planning.

8 2011 PMO Awareness Continues Q1 Trained 35 staff 1full day customized by Senior Trainer (external) 3 half day sessions (1 month apart) hands on Q2 PMO owns all Projects Matrix Organization Part Time Contractor PMO Assistance (2 days/week) Q4 +1 Full Time PM Contractor

9 2012 PMO Leadership Grows PMO staff 2 Senior PMP hired (1 year contract) 1 additional PMP on staff (within PMO) Functional Areas 2 more additional PMPs 1 additional CAPM 1 additional University PM Certificate

10 Completed Performance Returns 10:1 7:1

11 Schedule Performance Return 2011 Pre PMO2012 8:1

12 Issue Tracking Process Projects Reporting

13 PLANNED RESOURCE UTILIZATION TSD Project Management Office 13

14 Percent Allocation (%) Resource Allocation Graph Support Initiation Planning Execution Closing

15 HOW many projects are just too much per person?

16 Juggle? At What Price? Age of 47 Projects with our random size of 10

17 2012 PMO Communication, communication, communication Weekly portfolio reporting on projects in execution. Monthly portfolio reporting on all stages throughout portfolio lifecycle Project meetings with sponsors Project team meetings regularly with status reports regularly

18 Weekly TSD Division Communication 18

19 Leadership Team Communication

20 Organization Goals Increase PM Competency Additional PM Training Improve PMO Governance Service Goals Increase PMO Maturity Level Maximize PM ROI Improve TSD Resource Utilization Information & Data Goals Accurate Resource Forecasting Apply a Consistent Priority Model Technology Goals Review Project Portfolio Management (PPM) tool 2012: PMO/IT Strategy alignment 20 Importance

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22 Continuously Improving PMO Portal

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25 Increase Project Management Maturity Just doing Project Management wont get you to Success… YOU MUST Increase the Project Management Maturity level within the organization 2013

26 Questions 26


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