Presentation on theme: "Effective Safety Committees. Making them work for you!"— Presentation transcript:
1 Effective Safety Committees. Making them work for you!
2 Rate Your Safety Committee 1. Motivated, get things done, cornerstone of your safety program, focus on problem solving and safety promotion, loved by all. 2. They meet, do some things OK, have trouble staying on track, basic function is to review accidents and conduct inspections. 3. Have not accomplished anything of value in the past year, bored, on the verge of breaking up. 4. Don’t meet anymore, in need of life support or a mercy killing. 5. Don’t have a committee at all.
3 The ChallengeWith today’s corporate trend of streamlining and multi-tasking, management level employees are required to wear several “hats”.Positions dedicated solely to safety are becoming less common. The responsibility of safety is being combined into other functions such as Human Resources, Operations or Production ManagersThis makes the use of Safety Committees extremely important
4 A Safety Committee is ….….. an integral element of a comprehensive Safety and Health Program. It serves to demonstrate top management’s direction and commitment to Safety as a priority of the organization.
5 PurposeThe main purpose of a safety committee is to help promote safety in the workplace!SafetyFirst
7 Some of the functions a safety committee can assist with: Regulatory ComplianceEmergency Planning (Bomb threat, Fire, Workplace Violence)Training (OHS Act, WHMIS, General Safety)Program Development and ImplementationErgonomicsInspectionsJob Safety AnalysisAccident Investigation reviewsEmployee Safety Promotion
8 Safety CommitteesSafety Committees have the ability to make an immediate positive impact on a safety program.If managed properly, Safety Committees can be one of the biggest time savers for a safety manager.Liaison between Management and Employees
9 Safety Committees: How do we do it? What makes them failWhat makes them successfulSome new ideas
10 Benefits - Organization Fewer accidents and lost work timePromotes involvementDelegates work to moreAccomplishes more safety projectsIncreased productivitySaves money
11 Benefits - Employees Safer work environment Better communication Increases safety awarenessEnhanced employee morale
12 Myths… Safety Committees… Relieve managers and supervisors of their responsibility for safety.Take the place of other safety programs.Involve only employees.
13 What Makes Committees Fail No directionNo successesFrustrationBoredomWhy are we here?This is a waste of my time!!No support
14 Possible Barriers to Success Lack of…Management commitmentCommittee expertise or trainingTeamworkLeadershipDirection and goalsFollow-upFocus on specific issuesPreparation for meetings
15 What Makes Committees Fail This is a big no-no:Asking your safety committee members to be the “safety police”.
16 CREATING A BASIC FOUNDATION GETTING STARTEDCREATING A BASIC FOUNDATION
17 Membership – Cornerstone of an Effective Committee All employees should have the opportunity to participateRepresentation by all departments, locations,operations, divisions,Include Office staffMembership should be 5 to 15 (5 to 7 is optimal)Designee plus alternateMembership should be on a volunteer basisRotate membersAssign specific responsibilities to chairperson, secretary, and members.
18 Should Management be involved Pro’sShows buy inImproves Internal CommunicationCauses more effective deployment of resourcesManagement knows why and how the committee came up with the idea
19 Should Management be involved ConsIntimidating to some employeesManagement gives little supportManagement shoots down all ideasAlways concerned about $$$$$$$$$$$$$$$
20 Responsibilities - Chairperson Organize agenda items, speakers, and other related materials for meetingForward recommendations to appropriate management personnelPrepare periodic loss analysis reports / Large loss reportFollow-up to past recommendations and report statusConduct meeting in orderly fashion
21 Responsibilities - Secretary Prepare meeting agenda and notify membersof date and locationGather agenda items and related materialsRoll call of membersRecord minutes
22 Responsibilities - Members Attend all meetings and actively participateSet a positive example for safe performanceConduct inspections according to scheduleParticipate in accident investigation and reviewReport unsafe acts or conditions
23 Structure Determine frequency of meeting Pre-schedule meeting dates Limit to one hourPrepare agendaRecord and distribute minutesAppoint sub-committees when needed
24 Rules of Order Call to order Roll call by secretary Introduce visitors Review minutes of previous meetingConduct businessOldNewSub-committee reportsReview accident dataReview inspection reportsAdjournment and schedule next meeting
25 Functions of the Committee Provide a forum for formulation and discussion of health and safety policies.Provide a channel through which policies can be recommended for adoption by management.Generate ideas for improving health and safety.Stimulate interest of employees.Review and update safety training plans.
26 Functions of the Committee Make recommendations on the use of protective clothing and equipment.Develop safe work practices / JSA’sExamine accident reports and suggest prevention techniques.Conduct regular safety inspections
27 Set them up for Success Coffee and doughnuts! Bring in a guest speaker Show safety related videos/photosPresent awards/show recognitionHave safety demonstrationsEncourage employee interaction – no one can remain silent throughout the meeting – everyone has input
28 Successful Safety Committee Basics Show up on timeFinish on timeStart with an agenda and stick with it.This is not a complaint session, a place to talk about your children, how many beers you can consume, or why the Leafs can’t win the big one.
29 Keys to success Visibility/Recognition Credibility “Quick” wins Post their name, Give them statureCredibility“Quick” winsReasonable attainable goalsZero accidents is not a reasonable goal.
30 Keys to success Training Conflict resolution Communication Skills Don’t assume everyone has the same skillsConflict resolutionCommunication SkillsMeeting Management SkillsTime ManagementOrganizationHazard Recognition
31 Keys to success Assign Tasks Expect CompletionEstablish effective problem solving methodsHow do they make recommendations?Who do they issue them to?Management needs to respond immediately, even if suggestion is being denied.
32 Keys to successIf your safety committees are being used as solely inspection or accident review committees, you are creating an environment for failure.Be Creative!!!!!
33 Creative thinking for the Safety Committee Safety Committees should be task oriented focusing on:Safety Awareness: The safety committee should be involved in improving the overall safety awareness of your workforce.Safety Program Development: Use them to support your program and training needs. This is a great opportunity to get employee buy in.After all its an “Employee Safety Committee”.
34 Safety Committee Ideas Safety Promotion AwarenessPostersEnvelope stuffersContestsGet everyone involvedMake it fun
35 Safety Program/Accident Reduction Program DevelopmentReview policy and proceduresParticipate in Accident Investigations reviews.Committee should sign off on all accident investigationsAccident PreventionTarget the key areasErgonomicsTrainingJTA’s
36 Accident Review Process Step beyond accident investigationInjured employee appears before the committee or subcommitteeNot on trial – but some degree of “Heat”BrainstormingEvaluate effectiveness of supervisor investigation
37 Some Tools For The Safety Committee Give the Safety Committee access to:PhoneComputer (Internet)Reference materialDigital CameraOutside resourcesAnd most of all TIME.
38 Spice Up A Meeting Bring in outside speaker Hold safety breakfast Safety awards presentationDesignate monthly safety topicBack Injury PreventionFire Prevention and SafetySlips / Trips / FallsVehicle SafetyPersonal Protective Equipment
39 Outside Resources Get the most from the resources available to you: Safety Services Nova ScotiaOther Provincial Safety AssociationsInsurance BrokersFire DepartmentNetworkingLocal C.S.S.E MeetingsSeminars