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Effective Safety Committees. Making them work for you!

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Presentation on theme: "Effective Safety Committees. Making them work for you!"— Presentation transcript:

1 Effective Safety Committees. Making them work for you!

2 Rate Your Safety Committee 1. Motivated, get things done, cornerstone of your safety program, focus on problem solving and safety promotion, loved by all. 2. They meet, do some things OK, have trouble staying on track, basic function is to review accidents and conduct inspections. 3. Have not accomplished anything of value in the past year, bored, on the verge of breaking up. 4. Dont meet anymore, in need of life support or a mercy killing. 5. Dont have a committee at all.

3 The Challenge With todays corporate trend of streamlining and multi-tasking, management level employees are required to wear several hats. With todays corporate trend of streamlining and multi-tasking, management level employees are required to wear several hats. Positions dedicated solely to safety are becoming less common. The responsibility of safety is being combined into other functions such as Human Resources, Operations or Production Managers Positions dedicated solely to safety are becoming less common. The responsibility of safety is being combined into other functions such as Human Resources, Operations or Production Managers This makes the use of Safety Committees extremely important This makes the use of Safety Committees extremely important

4 A Safety Committee is …. ….. an integral element of a comprehensive Safety and Health Program. It serves to demonstrate top managements direction and commitment to Safety as a priority of the organization. ….. an integral element of a comprehensive Safety and Health Program. It serves to demonstrate top managements direction and commitment to Safety as a priority of the organization.

5 Purpose The main purpose of a safety committee is to help promote safety in the workplace! The main purpose of a safety committee is to help promote safety in the workplace! Safety First

6 Goal Increase safety awareness Increase safety awareness Build enthusiasm for safety programs Build enthusiasm for safety programs Reduce / Prevent Injuries Reduce / Prevent Injuries

7 Some of the functions a safety committee can assist with: Regulatory Compliance Regulatory Compliance Emergency Planning (Bomb threat, Fire, Workplace Violence) Emergency Planning (Bomb threat, Fire, Workplace Violence) Training (OHS Act, WHMIS, General Safety) Training (OHS Act, WHMIS, General Safety) Program Development and Implementation Program Development and Implementation Ergonomics Ergonomics Inspections Inspections Job Safety Analysis Job Safety Analysis Accident Investigation reviews Accident Investigation reviews Employee Safety Promotion Employee Safety Promotion

8 Safety Committees Safety Committees have the ability to make an immediate positive impact on a safety program. Safety Committees have the ability to make an immediate positive impact on a safety program. If managed properly, Safety Committees can be one of the biggest time savers for a safety manager. If managed properly, Safety Committees can be one of the biggest time savers for a safety manager. Liaison between Management and Employees Liaison between Management and Employees

9 Safety Committees: How do we do it? What makes them fail What makes them fail What makes them successful What makes them successful Some new ideas Some new ideas

10 Benefits - Organization Fewer accidents and lost work time Fewer accidents and lost work time Promotes involvement Promotes involvement Delegates work to more Delegates work to more Accomplishes more safety projects Accomplishes more safety projects Increased productivity Increased productivity Saves money Saves money

11 Benefits - Employees Safer work environment Safer work environment Better communication Better communication Increases safety awareness Increases safety awareness Enhanced employee morale Enhanced employee morale

12 Myths… Safety Committees… Safety Committees… Relieve managers and supervisors of their responsibility for safety. Relieve managers and supervisors of their responsibility for safety. Take the place of other safety programs. Take the place of other safety programs. Involve only employees. Involve only employees.

13 What Makes Committees Fail No direction No direction No successes No successes Frustration Frustration Boredom Boredom Why are we here? Why are we here? This is a waste of my time!! This is a waste of my time!! No support No support

14 Possible Barriers to Success Lack of… Lack of… Management commitment Management commitment Committee expertise or training Committee expertise or training Teamwork Teamwork Leadership Leadership Direction and goals Direction and goals Follow-up Follow-up Focus on specific issues Focus on specific issues Preparation for meetings Preparation for meetings

15 What Makes Committees Fail This is a big no-no: This is a big no-no: Asking your safety committee members to be the safety police. Asking your safety committee members to be the safety police.

16 CREATING A BASIC FOUNDATION GETTING STARTED

17 Membership – Cornerstone of an Effective Committee All employees should have the opportunity to participate All employees should have the opportunity to participate Representation by all departments, locations,operations, divisions, Representation by all departments, locations,operations, divisions, Include Office staff Include Office staff Membership should be 5 to 15 (5 to 7 is optimal) Membership should be 5 to 15 (5 to 7 is optimal) Designee plus alternate Designee plus alternate Membership should be on a volunteer basis Membership should be on a volunteer basis Rotate members Rotate members Assign specific responsibilities to chairperson, secretary, and members. Assign specific responsibilities to chairperson, secretary, and members.

18 Should Management be involved Pros Pros Shows buy in Shows buy in Improves Internal Communication Improves Internal Communication Causes more effective deployment of resources Causes more effective deployment of resources Management knows why and how the committee came up with the idea Management knows why and how the committee came up with the idea

19 Should Management be involved Cons Cons Intimidating to some employees Intimidating to some employees Management gives little support Management gives little support Management shoots down all ideas Management shoots down all ideas Always concerned about $$$$$$$$$$$$$$$ Always concerned about $$$$$$$$$$$$$$$

20 Responsibilities - Chairperson Organize agenda items, speakers, and other related materials for meeting Organize agenda items, speakers, and other related materials for meeting Forward recommendations to appropriate management personnel Forward recommendations to appropriate management personnel Prepare periodic loss analysis reports / Large loss report Prepare periodic loss analysis reports / Large loss report Follow-up to past recommendations and report status Follow-up to past recommendations and report status Conduct meeting in orderly fashion Conduct meeting in orderly fashion

21 Responsibilities - Secretary Prepare meeting agenda and notify members Prepare meeting agenda and notify members of date and location of date and location Gather agenda items and related materials Gather agenda items and related materials Roll call of members Roll call of members Record minutes Record minutes

22 Responsibilities - Members Attend all meetings and actively participate Attend all meetings and actively participate Set a positive example for safe performance Set a positive example for safe performance Conduct inspections according to schedule Conduct inspections according to schedule Participate in accident investigation and review Participate in accident investigation and review Report unsafe acts or conditions Report unsafe acts or conditions

23 Structure Determine frequency of meeting Determine frequency of meeting Pre-schedule meeting dates Pre-schedule meeting dates Limit to one hour Limit to one hour Prepare agenda Prepare agenda Record and distribute minutes Record and distribute minutes Appoint sub-committees when needed Appoint sub-committees when needed

24 Rules of Order Call to order Call to order Roll call by secretary Roll call by secretary Introduce visitors Introduce visitors Review minutes of previous meeting Review minutes of previous meeting Conduct business Conduct business Old Old New New Sub-committee reports Sub-committee reports Review accident data Review accident data Review inspection reports Review inspection reports Adjournment and schedule next meeting Adjournment and schedule next meeting

25 Functions of the Committee Provide a forum for formulation and discussion of health and safety policies. Provide a forum for formulation and discussion of health and safety policies. Provide a channel through which policies can be recommended for adoption by management. Provide a channel through which policies can be recommended for adoption by management. Generate ideas for improving health and safety. Generate ideas for improving health and safety. Stimulate interest of employees. Stimulate interest of employees. Review and update safety training plans. Review and update safety training plans.

26 Functions of the Committee Make recommendations on the use of protective clothing and equipment. Make recommendations on the use of protective clothing and equipment. Develop safe work practices / JSAs Develop safe work practices / JSAs Examine accident reports and suggest prevention techniques. Examine accident reports and suggest prevention techniques. Conduct regular safety inspections Conduct regular safety inspections

27 Set them up for Success Coffee and doughnuts! Coffee and doughnuts! Bring in a guest speaker Bring in a guest speaker Show safety related videos/photos Show safety related videos/photos Present awards/show recognition Present awards/show recognition Have safety demonstrations Have safety demonstrations Encourage employee interaction – no one can remain silent throughout the meeting – everyone has input Encourage employee interaction – no one can remain silent throughout the meeting – everyone has input

28 Successful Safety Committee Basics Show up on time Show up on time Finish on time Finish on time Start with an agenda and stick with it. Start with an agenda and stick with it. This is not a complaint session, a place to talk about your children, how many beers you can consume, or why the Leafs cant win the big one. This is not a complaint session, a place to talk about your children, how many beers you can consume, or why the Leafs cant win the big one.

29 Keys to success Visibility/Recognition Visibility/Recognition Post their name, Give them stature Post their name, Give them stature Credibility Credibility Quick wins Quick wins Reasonable attainable goals Reasonable attainable goals Zero accidents is not a reasonable goal. Zero accidents is not a reasonable goal.

30 Keys to success Training Training Dont assume everyone has the same skills Dont assume everyone has the same skills Conflict resolution Conflict resolution Communication Skills Communication Skills Meeting Management Skills Meeting Management Skills Time Management Time Management Organization Organization Hazard Recognition Hazard Recognition

31 Keys to success Assign Tasks Assign Tasks Expect Completion Expect Completion Establish effective problem solving methods Establish effective problem solving methods How do they make recommendations? How do they make recommendations? Who do they issue them to? Who do they issue them to? Management needs to respond immediately, even if suggestion is being denied. Management needs to respond immediately, even if suggestion is being denied.

32 Keys to success If your safety committees are being used as solely inspection or accident review committees, you are creating an environment for failure. If your safety committees are being used as solely inspection or accident review committees, you are creating an environment for failure. Be Creative!!!!! Be Creative!!!!!

33 Creative thinking for the Safety Committee Safety Committees should be task oriented focusing on: Safety Committees should be task oriented focusing on: Safety Awareness: The safety committee should be involved in improving the overall safety awareness of your workforce. Safety Awareness: The safety committee should be involved in improving the overall safety awareness of your workforce. Safety Program Development: Use them to support your program and training needs. This is a great opportunity to get employee buy in. Safety Program Development: Use them to support your program and training needs. This is a great opportunity to get employee buy in. After all its an Employee Safety Committee. After all its an Employee Safety Committee.

34 Safety Committee Ideas Safety Promotion Awareness Safety Promotion Awareness Posters Posters Envelope stuffers Envelope stuffers Contests Contests Get everyone involved Get everyone involved Make it fun Make it fun

35 Safety Program/Accident Reduction Program Development Program Development Review policy and procedures Review policy and procedures Participate in Accident Investigations reviews. Participate in Accident Investigations reviews. Committee should sign off on all accident investigations Committee should sign off on all accident investigations Accident Prevention Accident Prevention Target the key areas Target the key areas Ergonomics Ergonomics Training Training JTAs JTAs

36 Accident Review Process Step beyond accident investigation Step beyond accident investigation Injured employee appears before the committee or subcommittee Injured employee appears before the committee or subcommittee Not on trial – but some degree of Heat Not on trial – but some degree of Heat Brainstorming Brainstorming Evaluate effectiveness of supervisor investigation Evaluate effectiveness of supervisor investigation

37 Some Tools For The Safety Committee Give the Safety Committee access to: Give the Safety Committee access to: Phone Phone Computer (Internet) Computer (Internet) Reference material Reference material Digital Camera Digital Camera Outside resources Outside resources And most of all TIME. And most of all TIME.

38 Spice Up A Meeting Bring in outside speaker Bring in outside speaker Hold safety breakfast Hold safety breakfast Safety awards presentation Safety awards presentation Designate monthly safety topic Designate monthly safety topic Back Injury Prevention Back Injury Prevention Fire Prevention and Safety Fire Prevention and Safety Slips / Trips / Falls Slips / Trips / Falls Vehicle Safety Vehicle Safety Personal Protective Equipment Personal Protective Equipment

39 Outside Resources Get the most from the resources available to you: Get the most from the resources available to you: Safety Services Nova ScotiaSafety Services Nova Scotia Other Provincial Safety AssociationsOther Provincial Safety Associations Insurance BrokersInsurance Brokers Fire DepartmentFire Department NetworkingNetworking Local C.S.S.E MeetingsLocal C.S.S.E Meetings SeminarsSeminars

40 Last Safety Committee Rule Make it Fun!!!!!


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