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DEBRIS OPERATIONS A CLOSEOUT PERSPECTIVE Presented by the FEMA Florida Recovery Office - Debris Operations April 28, 2009.

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Presentation on theme: "DEBRIS OPERATIONS A CLOSEOUT PERSPECTIVE Presented by the FEMA Florida Recovery Office - Debris Operations April 28, 2009."— Presentation transcript:

1 DEBRIS OPERATIONS A CLOSEOUT PERSPECTIVE Presented by the FEMA Florida Recovery Office - Debris Operations April 28, 2009

2 Debris Operations Commitment Continuity Communication

3 Overview of Debris Operations Documentation Duplication of Benefits Private Roads Agency Permits Other Information

4 Overview of Debris Operations Debris Category A Closeout Document Validation Contract/Agreements Type and Terms Cost Specific and Reasonable Contract Conforms to Scope of Work DEP Permits Valid DEP Permit/Approval Included All Sites Covered TDSRS Site Restoration Inspection and Tested Final Disposal Sites FDOT/FAS/FHwA– Federal Highways No Duplication of Benefits DDIR Comparison Actual Reimbursement versus estimated amount.

5 Overview of Debris Operations Debris Category A Closeout Document Validation (Cont.) Truck Certification Eligibility Certification per Truck Date, truck number, dimensions, capacity, etc. Measurements on inside of bed, usable space. Deduct for open spaces, voids etc Validation of dimensions ensures calculations are accurate and reflect true capacity of truck/trailer. Load Ticket Review Numbered, dated, truck number, truck capacity, location (gated, orphan, county, city, FAS roads) eligible quantity (cubic yards or percentage) Invoices Dates, description, duplication Proof of Payment Checks, Electronic Funds Transfer EFT

6 Overview of Debris Operations Hangers Validation/Eligibility Eligibility 2 or greater at the break Contracts Unit Cost per hanger or Hanger Tree Preferred contract by Hanger Tree, with single or split scope Based on experience in dealing with storms over the past few years, cradle to grave contracts including disposal, are less confusing and more efficient.

7 Overview of Debris Operations Leaners Validation/Eligibility HQ Policy 9523.11 – Stump Eligibility (New Guidance) Straightening or Buttressing if Cost Effective. Contracts Unit Cost per Tree Unit Cost as Debris Based on experience in dealing with storms over the past few years cradle to grave contracts including disposal, are less confusing and more efficient.

8 Overview of Debris Operations Stumps Eligibility If uprooted 50% or more, and poses an immediate threat to life, public health and safety; on a public ROW, improved public property or improved property of a PNP 24 inches and above, removed on a per stump cost 24 inches and below, removed at a unit cost rate of vegetative debris

9 Overview of Debris Operations Stumps (Cont.) If uprooted 50% or less, and poses an immediate threat to life, public health and safety; on a public ROW, improved public property or improved property of a PNP Flush cut. Cut portion eligible for reimbursement as a unit cost rate of vegetative debris Covered under 9523.11 Stump Policy Grinding of stumps after the tree has been cut flush at the ground level is not eligible work FEMA 325 page 24

10 Overview of Debris Operations Documentation Duplication of Benefits Private Roads Agency Permits Other Information

11 Overview of Debris Operations Duplication of Benefits FHwA Insurance – Policy Digest 321, pg 76 Other Federal Agencies - USCG, USACE – Policy Digest 321, pg 91

12 Overview of Debris Operations FHwA-ER Roads FHwA will limit eligibility of debris removal under the ER program to one pass only Subsequent passes are eligible for FEMA reimbursement Costs for associated FHwA-ER debris removal are not eligible for FEMA reimbursement to applicant Detailed Damage Inspection Report (DDIR) clearly separating debris operations from other eligible work Refer to your local FDOT office for program requirements

13 Overview of Debris Operations Documentation Duplication of Benefits Agency Permits Private Roads Other Information

14 Agency Permits Florida Department of Environmental (FDEP) http://appprod.dep.state.fl.us/www_rcra/wht/STATEWIDE/STAGE_Hurricane 2007_sel.asp Historical Forestry etc.

15 Overview of Debris Operations Documentation Duplication of Benefits Agency Permits Private Roads Other Information

16 Overview of Debris Operations Private Roads/Gated Communities It must be necessary in the public interest to eliminate an immediate threat to life, public health and safety; and Removal must be the legal responsibility of an eligible applicant, such as the State or local government; and Provide legal process for taking responsibility to abate the hazard on private property: and Demonstrate process was followed

17 Overview of Debris Operations Private Roads/Gated Communities (Cont.) The Federal government must be held harmless and indemnified for all claims or loss or damage resulting from the work For reference please read FEMA 321 dated January 2008 pages 31, 68 and 102 Appeals database link http://sp.r6.fema.net/dad/pa/Shared%20Documents/Public%20Assis tance%20Appeals%20Database.doc

18 Overview of Debris Operations Documentation Duplication of Benefits Agency Permits Private Roads Other Information

19 Overview of Debris Operations Written Resources FEMA Publication 321 – Policy Digest FEMA Publication 322 – Public Assistance Guide FEMA Publication 325 – Debris Management Guide 9500 Series Policies Debris Specific Citation 9523.11 Stumps 9523.12 Hand Loaded Trucks 9580.4 Fact Sheet: Debris Operations Contracting – Clarifications

20 Overview of Debris Operations Written Resources OMB Circular A-87 www.floridapa.org > PA Info www.floridapa.org Has latest DSGs Latest Fact Sheets Specific Policies

21 Overview of Debris Operations Important Contact Information FLORIDA Debris Sid Melton – Director, Infrastructure Branch, FEMA, FRO, Lake Mary, FL Desk 407-268-8920 Cell 407-286-8255 Email sidney.melton@dhs.govsidney.melton@dhs.gov Carlos Aviles – Debris Management Supervisor, Infrastructure Branch, FEMA, FRO, Lake Mary, FL Desk 407-268-8762 Cell 407-286-8225 Email carlos.aviles@dhs.govcarlos.aviles@dhs.gov Angelica Esquerdo – Deputy Debris Lead, Infrastructure Branch, FEMA, FRO, Lake Mary, FL2 Cell 407-902-8121 Email ang.esquerdo@dhs.govang.esquerdo@dhs.gov

22 Summary of Debris Operations Documentation Duplication of Benefits Private Roads Agency Permits Other Information

23 Debris Operations Commitment Continuity Communication


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