Presentation on theme: "RIGHTS, DUTIES, RESPONSIBILITES & LIABILITIES OF A DIRECTOR"— Presentation transcript:
1RIGHTS, DUTIES, RESPONSIBILITES & LIABILITIES OF A DIRECTOR A PRESENTATION BYS ESHWARMASTER CLASS FOR DIRECTORS, IODCHENNAI – HOTEL RADISSON –
2HOW WE PROCEEDSection 1 – FAQ’s, Appointment, Remuneration & Exit of a Director.Section 2 – Role, Responsibilities, Duties & Powers.Section 3 – Liabilities of a Director.Section 4 – Role of an Independent Director.
3FAQ’s FROM DIRECTORS1. Is there any limit on the total number of Companies where I can be a Director?Yes. A person can be a Director in a maximum of 15 Companies.Exclusion in computing the Number:Private Companies (other than subsidiaries of Public Companies);Unlimited Companies;Non-profit Associations;Alternate Directorships.
4FAQ’s contd…2. Is there a distinction between the designation of a Managing Director & an Executive Director? There is no distinction under the Companies Act, 1956 in respect of the powers.
5FAQ’s contd…3. Is there a limit on the total number of Companies where I can be a Managing Director?If you are a Managing Director only in Private Limited Companies and not in Public Limited Companies, then there is no limit.If you are a Managing Director in a Public Company and a Private / Public Company, the maximum is 2. (Sec. 316)
6FAQ’s contd…4. The Company where I am a Director is paying me negligible amount that does not even cover my conveyance as sitting fees. What is the law regarding sitting fees?Primarily sitting fees is governed by the Articles of Association and Central Government notifications.
7FAQ’s contd… SITTING FEES Companies with paid-up capital and free reserves of Rs. 10 Crores and above or turnover of Rs. 50 Crores and aboveSitting Fees not to exceed Rs. 20,000Other CompaniesSitting Fees not to exceed Rs. 10,000
8FAQ’s contd…5. The Company where I am a Director wanted me to get a DIN. What is this DIN? DIN is the acronym for Director’s Identification Number. Every person who is a Director should have taken a DIN by now and any person before being appointed as a Director requires a DIN now.
9FAQ’s6. Is there any declaration that I need to give the Company where I am a Director at any time? 7. I have been appointed as a Director in another Company, do I need to inform the other Companies where I am a Director? 8. What should I do if there is a conflict of interest? 9. Can I enter into a contract for supply of materials / provision of service to the Company? 10. Is there a ceiling on remuneration of a Director? 11. Can I borrow money from my Company? 12. My son has done his Software Engineering, is there anything that I need to do before he joins the Software Company where I am a Director?
10FAQ’s13. I sent in my resignation from the Board of XYZ Ltd., they are yet to give me the Form 32 filed with RoC. Has my resignation taken effect? 14. Me and my Partner are the Directors, I feel that my Partner may chuck me out of the Company, is it possible? 15. The Company where I am a Director has started a business which is not there in its Memorandum. Is that fine? Will there be any liability on me?
11WHO IS A DIRECTOR?Companies Act - “Any person occupying the position of a director by whatever name called.”Managing Director – Person vested with “substantial powers of management”.Whole-time Director – includes a person in whole-time employment.
12QUALIFICATIONS OF A DIRECTOR Educational Qualification - ??Share Qualification – Check Articles of Association of the Company.Disqualification – Yes.Unsound mind, Insolvent, convicted for an offence involving moral turpitude etc.,Not filed the annual accounts and annual returns for a period of 3 years – Public Company.
13APPOINTMENT OF A DIRECTOR Appointment by Incorporation documents.Appointment by BoardAdditional DirectorAlternate DirectorCasual VacancyAppointment by ShareholdersGeneral MeetingRetirement by rotation.
14APPOINTMENT OF A DIRECTOR Appointment by Financial Institutions.Appointment by Government.
15REMUNERATION OF A DIRECTOR Private Limited CompanyNo restrictions.Public Limited CompanyRemuneration of MD / ED / WTDMaximum of 11% of the Net Profits of a CompanyWhere there is only 1 MD / ED / WTD – 5% of NPWhere there is more than 1 MD / ED / WTD – 10% for all of them put together.
16REMUNERATION OF A DIRECTOR Public Limited CompanyRemuneration of MD / ED / WTDEvent of No Profit or Profit inadequateLaw permits payment in excess of 5%, on a slab rate based on effective capital – Paid-up Capital + Reserves & Surplus + LT Loans (No WCL, OD etc) – (Investments + accumulated losses + preliminary exps not w/o.)Less than Rs. 1 Crore (Effective Capital)Rs. 75,000More than 1 Less than Rs. 5 CroresRs. 1,00,000More than 5 Less than Rs. 25 CroresRs. 1,25,000More than 25 Less than Rs. 50 CroresRs.1,50,000More than 50 Less than Rs. 100 CroresRs. 1,75,000More than Rs. 100 CroresRs. 2,00,000
17REMUNERATION OF A DIRECTOR Public Limited CompanyRemuneration of a person who is not a MD / ED / WTDTo pay a monthly, quarterly or annual payment – obtain approval of Central GovernmentAlternate structuringPay 1% Commission with approval of the Shareholders.
18EMPLOYING A RELATIVE IN THE COMPANY Office or Place of Profit held byPartner of a Director.Relative of a Director.Firm in which the Director is a Partner.Firm in which a relative of a director is a Partner.A Private Company where a Director is a Director or a Member.
19EMPLOYING A RELATIVE IN THE COMPANY Salary, Fees, Commission, Perquisites, Rent Free Accommodation – All are to be taken into account for computing the limits.Effect of not taking required approvalsWhere there is no Board Approval – Appointment invalid.Where no Shareholder Approval obtained – Vacates office.
20EMPLOYING A RELATIVE IN THE COMPANY Effect of not taking required approvalsThe person is liable to return the money and monetary equivalent of the benefit / perquisite.Company has no right to waive the recovery unless Central Government approval is obtained.
21LOAN FROM COMPANYLoan by a Company to its Director, to his relative, to any person who is a Partner of such Director, any firm in which the Director or his relative is a Partner, any private company where the Director is a Director or Member – are regulated.
22LOAN FROM COMPANYPublic Limited Company – Closely held and widely held.Private Company which is a subsidiary of a Public Company.For Private Company this provision is exempt.
23REQUIREMENT OF COMPANIES ACT Approval of the Board of DirectorsApproval of Central Government. Not required for a Private Company.Entry in Register under Section 301.Housing Loan to Director is exempt by a notification.Disclosure in the Balance Sheet – Debts due by directors, firms or private companies to stated separately.
24CAN I SELL GOODS OR PROVIDE SERVICES TO THE COMPANY WHERE I AM A DIRECTOR? Sale of Goods & Materials by Company to-Supply of Goods & Materials by Company to-Provision of Service by Company to-Underwriting Contract with-p e r s o n(a) A Director of the Company;(b) Relative of a Director under Section 6 read with Schedule 1A;(c) Partnership firm in which the Director is a Partner;(d) Partnership firm in which the Relative (under Section 6) of a Director is a Partner;(e) A Partner of the Partnership firm in which the Director is a Partner;(f) A Partner of a Partnership firm in which the relative of a Director is a Partner;(g) A Private Company in which the Director of the Company is a Member;(h) A Private Company in which the Director of the Company is a Director.Purchase of Goods & Materials by Company from-Service availed by Company from-
25REQUIREMENT OF THE COMPANIES ACT Approval of the Board.If Capital of the Paid-up Company is in excess of Rs. 1 Crore, then prior approval of the Central Government.Making entry in Register maintained under Section 301.
26EXIT FOR A DIRECTOR Resignation State the date from which Resignation should be effective.Check Articles whether it states anything about resignation.Resignation if nothing stated in Articles will be effective from the date stated in the letter, and if no date stated then will take effect from the date of receipt by the company, if Articles does not have a provision for resignation.
27EXIT FOR A DIRECTOR Removal Vacation of Office – Key items Qualification Shares not obtained.Absents from 3 consecutive Board Meetings held over a period of 3 months without obtaining leave of absence.Takes a loan from the Company in violation of the Act.Fails to disclose interest in a contract / arrangement.
28ROLE & RESPONSIBILITY OF THE BOARD Primary roleTo develop business and add value to the CompanyValue to the EnterpriseFiduciary Duties.Statutory Duties.Business Duties.
29DUTIES, RESPONSIBILITY & LIABILITY Duty – Task or an action that a person is bound to perform for moral or legal reasons.Responsibility – the state or position of being responsible; the ability or authority to act on one’s own, without supervision.Liability – A state of being liable (legally obliged or responsible)
30POSITION OF DIRECTOR VIS-À-VIS THE COMPANY Director is a Trustee of the CompanyHis position is that of an Agent to the Company.
31FIDUCIARY DUTIESThe directors have several duties to discharge under the common law some of which have been evolved by Courts from time to time, having regard to the position of directors in the company. Some of these duties are:1. To exercise his power in good faith, honesty and in the interest of the Company.2. Not to make secret profits.3. Duty to take care.4. Must avoid direct or indirect personal involvement in any transaction of the Company.
32FIDUCIARY DUTIES ..In case of conflict between his own interest and the interest of the Company, he must put the interest of the Company first.Must exercise reasonable skill and diligence in the discharge of his duties.Not to delegate their powers, which they are, required to exercise personally.To ensure that due compliance with the provisions of the Companies Act and all other laws, by- laws, regulations, etc.To ensure that the all Government dues are paid accordingly.
33POWERS OF THE DIRECTORS The Board has the power to do everything that a Company can do, Subject to: – i. Provisions of The Companies Act, (The Act)ii. Provisions of Memorandum and Articles of Association.iii. Shareholder’s approval wherever required.
34POWERS TO BE EXCERCISED BY The Directors, collectively as Board are responsible for the conduct of Management of the Company and have to exercise powers at Board meetings.(section ) (In case of emergency, by circular resolutions – section 289) The Board can delegate its powers to: - i. Committee of Directors.ii. Any Single Director.iii. Managing director / Whole-time director.iv. Any Officer. The Delegation of powers must be done by Board resolution.
35POWERS OF DIRECTORS AS INDIVIDUALS: The Managing Director is entrusted with general powers of management. He has to exercise the powers, subject to superintendence, control and direction of the Board. (As per definition under section 2(26) of the Act.One or more Whole-time Directors can assist a Managing Director, if required. (section 269)The Non-executive Directors meet only at periodical Board meetings and are not concerned with the day-to-day Management of the Company. They involve in taking decisions, which are either policy or the ones required to be taken by the Board under the law.
36GENERAL POWERS OF THE BOARD [Section 291]: Except where express provisions are made that the powers of a company in respect of any matter are to be exercised by the company in general meeting, in all other cases the Board is entitled to exercise all its powers. They are authorised to do what the company is authorised to do, unless barred by restrictions on their powers by the provisions of the Companies Act, 1956, the Memorandum or Articles of the company.Thus, from the provisions of Section 291 and the exposition of the law stated above, it is clear that subject to the restrictions contained in the Act, Memorandum, Articles, the powers of the directors are co-extensive with those of the company itself.
37POWERS TO BE EXERCISED ONLY AT BOARD MEETINGS [Section 292(1)] The Board of directors of a company shall exercise the following powers on behalf of the company, and it shall do so only by means of resolutions passed at meetings of the Board: -The power to make calls on shareholders in respect of money unpaid on their shares;The power to authorise the buy-back (if it is or less 10% of the total paid-up equity capital and free reserves of the company);The power to issue debentures;The power to borrow moneys otherwise than on debentures;The power to invest the funds of the company; andThe powers to make loans.The Board may by a resolution passed at a meeting, delegate to any committee of directors, Managing Director, Manager or any other principal officer of the company or in case of a branch office, a principal officer of that office, the powers specified in clauses (d), (e), (f).
38OTHER POWERS TO BE EXERCISED AT BOARD MEETINGS: 1. The power to fill up casual vacancies in the office of directors [Section 262].2. The power to make donation to political parties [proviso to sub-section (2) of Section293A].3. The powers to accord sanction for specified contracts in which one or more directorsare interested [Section 297(4)].4. Disclosure of interest by a director [Section 299(1)].5. The power to receive notice of disclosure of directors interest [Section 299(3)(c)].6. The power to receive notice of disclosure of directors' shareholding [Section 308(2)].7. The power to appoint or employ a person as Managing Director if he is the ManagingDirector or manager of one and not more than one company [Section 316(2)].8. The power to appoint or employ a person as its manager if he is the manager orManaging Director of other company [Section 386(2)].9. The power to make a declaration of solvency where it is proposed to wind up thecompany voluntarily [Section 488(1)].
39POWERS, WHICH MUST BE EXERCISED BY UNANIMOUS VOTE AT BOARD MEETING Power to appoint or employ a person as its Managing Director under Section 316 or manager under section 386 if he is Managing Director or manager of one and not more than one other company.Power to invest in shares or debentures of any other body corporate under Section 372A. – Not Applicable for a Private Company.
40EXERCISABLE ONLY WITH THE CONSENT OF THE COMPANY IN GENERAL MEETING (Section 293): To sell, lease or otherwise dispose of the whole or substantially the whole of the undertaking.To remit or give time for the re-payment of any due by a Director.To invest, otherwise than in trust securities, the amount of compensation received by the Company on compulsory acquisition of its property or undertaking.To Borrow money where aggregate borrowing exceeding company’s paid up share capital and free reserves.To Contribute to charitable or other funds.
41LIABILITIES OF DIRECTORS Civil and Criminal liabilities grouped under the following heads:Liabilities to outsidersLiabilities to the CompanyLiabilities to the shareholdersLiabilities for statutory defaults and violations
42LIABILITIES TO OUTSIDERS They are personally liable to outsider parties in the following cases:When they enter into contract on behalf of the Company if:Contracts are ultra vires the CompanyThey act outside the scope of the scope of their own authorityThey act in their own name and not “for and on behalf of the Company”When they issue Prospectus:in violation of the provisions of the Companies Act which contains mis-statementswhen they found guilty or fraud;when they allot shares in irregular manner.When their liability becomes unlimited under section 322 & 323.
43LIABILITIES TO THE COMPANY Cases:Negligent in the performance of their duty and the Company suffers lossActs ultra vires their power or the CompanyBreach of trust
44LIABILITIES TO THE SHAREHOLDERS They work as trustee of the Company’s property. They will be liable ifBreach of duty.Wrongful use of their rights.Personally liable if shareholders suffer loss.
45STATUTORY DEFAULTSDirectors are liable for consequences of the following situationsFailure to distribute dividend within 30 days of declaration(imprisonment upto 3 years) – section 207Knowingly participating / voting in Board proceedings u/s 300 (fine upto Rs. 50,000) – section 300(4)Fails to disclose interest u/s 299 (fine upto Rs. 50,000) – Section 283(1)(l)Knowingly become party by contravening section 295 (fine upto Rs. 50,000 or imprisonment upto 6 month)
46CRIMINAL LIABILITYREMEMBER ALL OFFENCES UNDER ANY ECONOMIC LEGISLATION IS TRIED IN A CRIMINAL COURTSection 44(4)- Filing of prospectus containing untrue statements – two years imprisonment and/or fine upto Rs.50,000.Section 58A(6)(b)- Inviting deposits in contravention of the Rules, or manner or conditions-five years imprisonment and fine.Section 58A(10)- Failure to repay deposits as ordered by the CLB -Three years imprisonment.Section 63 – Criminal liability for mis-statement in prospectus-Imprisonment upto two years or fine upto Rs.50,000 or both.Section 68- Fraudulently inducing persons to invest money-Imprisonment upto five years, or fine Rs.1,00,000.
47CRIMINAL LIABILITYSection 73- Failure to repay excess application money-imprisonment upto one year and fine upto Rs.50,000.Section 105-Concealing name of creditor-Imprisonment upto one year or fine or both.Section202(1)-Undischarged insolvent acting as director-Imprisonment upto two years or fine upto Rs.50,000 or both.Section 207 – Default in distributing dividends- imprisonment upto 3 years and fine upto Rs.1,000 for every day.Section 209A- Failure to assist Registrar or any officer so authorised by the Central Government in inspection of books of account, etc-imprisonment upto one year and fine not less than Rs.50,000.
48CRIMINAL LIABILITYSection 210(5)- Failure to lay balance sheet etc.at annual general meeting-imprisonment upto six months or fine upto Rs.10,000 or both.Section 211(8)- Failure to comply Section 211 regarding form of balance sheet and matters to be stated- imprisonment upto six months or fine upto 10,000.Section 217(5)- Failure to attach to balance sheet a report of the Board imprisonment upto six months for each offence or fine upto Rs.20,000 or both.Section 221(4)- Failure to supply information to auditor-Imprisonment upto six months, or fine upto Rs.50,000 or both.Section 250(9))- Improper issue of shares- imprisonment upto six months or fine upto Rs.50,000 or both.
49LIABILITY UNDER OTHER ENACTMENTS Offences by CompaniesIf the person contravening any of the said provisions is a company, every person who at the time of the offence was committed was in charge of, and was responsible to, the company for the conduct of the business of the company, as well as the company, shall be deemed to be guilty of the contravention and shall be liable to be proceeded against and punished accordingly.
50DEFAULT UNDER COMPANIES ACT Officer in DefaultManaging Director(s)Whole-time Director(s)ManagerSecretaryAny person in accordance with whose directions or instructions the Board is accustomed to actA person charged by the Board with responsibility of complying with that provision.Where a company does not have 1st 3, all Directors.
51LIABILITY UNDER OTHER ENACTMENTS Labour Laws –Factories Act – Only a Director can be appointed as an Occupier.ESI – MD is prima facie incharge of and responsible for company’s affairs and can be prosecuted – Karnataka HC.EPF – Raj. HC allowed prosecution of MD as he was responsible for and incharge of company’s affairs.
52LIABILITY UNDER OTHER ENACTMENTS Income-tax Act – Kerala HC – Company’s arrears of tax dues cannot be recovered from directors personally.Income-tax Act – SC – MD was held liable in the capacity of a principal officer under the IT Act, for false verification of income-tax return.
53LIABILITY UNDER OTHER ENACTMENTS Perjury – Cal HC – allowed prosecution of MD for false statements made in a civil action initiated by the Company.Pollution Laws – P&H HC – Persons who are responsible for conduct of day-to-day business of the Company will be liable to be prosecuted for offence.
54BEFORE JOINING Annual Report-last three years Do an inspection / search on the company at the Roc.Visit the websiteDo a google search about the company for newspaper reports
55ROLE OF AN INDEPENDENT DIRECTOR Statutory RoleAudit Committee – Sec. 292A – Only Public Companies having Paid-up Capital in excess of Rs. 5 Crores.Remuneration Committee – Sch. XIII – Decide remuneration of MD / ED / WTD in the event of Loss or Inadequate Profits.
56ROLE OF AN INDEPENDENT DIRECTOR Expected RoleEstablish Governance Values and practices in business model of companies.Bring an independent view on issues of strategy, policy, performance, accountability, resources, key appointments and standards of conduct.Scrutinise the company’s performance in achieving agreed corporate goals and objectives.
57ROLE OF AN INDEPENDENT DIRECTOR Monitor the reporting of performance.How to be a good independent director – the Derek Higgs definition:Non-executive directors need to be sound in judgement and to have an inquiring mind. They should question intelligently, debate constructively, challenge rigorously and decide dispassionately. And they should listen sensitively to the views of others, inside and outside the board.
58A Governance Model Board of Directors Management Company Stakeholders Executive DirectorsOwner DirectorsIndependent DirectorsBoard of DirectorsSupervisory & enforcement authoritiesManagementCompanyStakeholdersCreditorsShareholders