E-Mail is the most common form of communication in today’s society. In college, most instructors want you to e-mail them.
Write a meaningful subject line. Recipients scan the subject line in order to decide whether to open, forward, file, or trash a message. Remember -- your message is not the only one in your recipient's mailbox. Before you hit "send," take a moment to write a subject line that accurately describes the content. Example: Summer Research Program at NCTR
Keep message focused and readable If your e-mail contains multiple messages that are only loosely related, you could number your points to ensure they are all read. Use standard capitalization and spelling Skip lines between paragraphs. Avoid fancy typefaces.
Avoid Attachments unless specifically notified to do so. In general attachments, take time to download (and check for viruses) take up needless space on your recipient's computer, and don't always translate correctly for people who read their e-mail on portable devices.
When contacting someone cold, always include your name, occupation, and any other important identification information in the first few sentences. While formal phrases such as "Dear Professor Sneedlewood" and "Sincerely Yours," are unnecessary in e-mail, when contacting someone outside your own organization, you should write a signature line that includes your full name and at least a link to a blog or online profile page (something that does not require your recipient to log in first).
Don’t write an email in anger. You might say something you don’t mean and it’s just written in the wrong text.
Spell check can only catch a few mistakes. Have someone else read the email if you’re not sure.
Formal=Professor Informal=Friends It’s cool to use LOL and smiley faces with friends but not with professors.
Make yourself available especially if it’s something important.
Write me a professional email Scenario: I’m the CEO of a big fortune 500 company and you’re trying to set up a meeting with me to sell me: Tide Spic and Span Bleach Soft Scrub Your goal is to get me to buy your product.