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Database Management Systems Classroom Case Study O.U.R. Hospital Employee Training.

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Presentation on theme: "Database Management Systems Classroom Case Study O.U.R. Hospital Employee Training."— Presentation transcript:

1 Database Management Systems Classroom Case Study O.U.R. Hospital Employee Training

2 Scenario 1: O.U.R. Hospital Employee Training Database Youve been tasked to create an Access database to be used for scheduling and tracking training courses for your hospitals employees. Along with HIPAA training for new employees, and CPR/1 st Aid certification and re-certification courses for all employees, you also need to schedule training on the new Electronic Medical Records (EMR) system that is being implemented. While all employees will be trained, they dont all take the same EMR training modules. 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems2

3 Gather Requirements Identify the Problem Statement and Deliverables Identify the Stakeholders 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems3

4 Governance, Policies, and Procedures O.U.R. Hospital Employee Training Database Governance Policies Procedures 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems4 How? What? Why?

5 Data Dictionary Based on the O.U.R. Hospital Training Database scenario, what data will we need to collect in our database? 1.List each data element that is known at this time 2.Define each data element 3.Determine the data type 4.Determine the field constraints and messages 5.Determine the data validation requirements 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems5

6 Conceptual Design Based on the O.U.R. Hospital Training Database scenario, use Microsoft VISIO to : 1.Diagram the tables 2.Add fields to the tables and data types 3.Add primary keys 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems6

7 ER Diagram Based on the O.U.R. Hospital Training Database scenario, expand the Microsoft VISIO diagram to : 1.Add relationships between tables and label with relationship verbs. 2.Normalize to 3NF 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems7

8 Physical Design Based on the O.U.R. Hospital Training Database scenario, expand the Microsoft VISIO diagram to : 1.Resolve many-to-many relationships 2.Add Cardinality 3.Add Optionality 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems8

9 Database Administration Based on the O.U.R. Hospital Training Database scenario, develop an administration plan for our database. What is the backup plan and schedule? Who is responsible? Who is responsible for recovery if needed? Who is responsible and when will the backup/recovery process be tested? What determines or when will the database be compacted/repaired? 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems9

10 Security Plan Based on the O.U.R. Hospital Training Database scenario, develop a security plan for our database. 1.Who gets access to the database? Who approves their access? Who sets up their access? 2.Where does the database reside? 3.Will a password be required or will the location be password protected? How frequently will the password change? 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems10

11 Testing Plan Based on the O.U.R. Hospital Training Database scenario, create a test plan to confirm all parts are working as required. Discuss: Who should determine the test requirements? Who should manage the test plan? Who should perform the tests? Who signs off that the tests were successful? 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems11

12 Training Plan Based on the O.U.R. Hospital Training Database scenario, create a training plan for the Access users. Why is a Training Plan needed? What should be included? Is a training/users manual needed? 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems12

13 Build Database Using the Physical Model diagram and the Data Dictionary, build the Microsoft Access tables. Include data validation Include user messages Create minimum 10 records per table Build the table relationships 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems13

14 Queries Build queries to answer the following questions: Which courses are offered this week, sorted by weekday? Who is enrolled in todays classes? Who still needs HIPAA training? Who is ready for CPR/First Aid recertification? 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems14

15 Forms Training administrative assistants need forms for enrolling the employees, or to look up information when an employee calls with questions. The instructors are responsible for scheduling the training courses depending on their availability (not during department meetings or their vacations) and with some time between sections to allow them to reset the classroom. They need a form for scheduling. 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems15

16 Reports Training Management: Needs to report to upper management the training progress. They need to see numbers of courses and sections offered and number of students served by month along with the number of students still needing that training. Training Instructors: Need to see their weekly training schedule at a glance with course names, dates/times and room locations. They would like this grouped by work day, then by course name and section. Need their class rosters for the day they teach sorted by employee last name, then first name along with the employees department (to customize examples when possible). They would also like the date/time and room location, and course name listed at the top of the page. 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems16

17 Navigation Forms Create a Navigation Form for ease of use by the Training department. Training Management wants to be able to quickly find and print the reports showing employee training is progressing as required. Training Instructors want to find their class rosters, dates/times and room locations. Training administrative assistants want to get to their forms for enrolling the employees, or to look up information when an employee calls with questions. 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems17

18 PivotTables & Charts Training Management would like a Pivot Chart to accompany their progress report. 4/15/2013 5:00 PMPierce College - CIS260 Database Management Systems18


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