Presentation on theme: "From submission to publication with IOP journals – a guide for authors"— Presentation transcript:
1From submission to publication with IOP journals – a guide for authors Tim Smith, Senior PublisherDPG Spring Meeting25 March 2012, Berlin, GermanyNotes for first body slide
2OutlineIOP PublishingChoosing a journalWriting and formatting your articleThe peer-review processPromoting your published workNew Journal of Physics (NJP)Specific article criteriaVideo abstractsWhat are they and why bother?
3IOP Publishing The publishing arm of UK Institute of Physics A not-for-profit organisationA leading publisher in physical sciencesOldest content dates from 1874Over 60 journals including partner titlesJournal of Physics rangeNew Journal of Physics (on behalf of IOP and DPG)Physics WorldEditorial offices in UK, USA, Russia, China, Japan, Germany
4The physics market ~140,000 articles in 2011 Peaked in 2008 IOP has ~ 11% market share of physics researchFall in 2011 due to tightening of quality standards
5IOP journals - readership More than 22 million downloads in 2011Order of magnitude increase in last 10 yearsDominant usage is to the online version
6Choosing where to submit – broad or niche? Broad titles offerLarge readershipHigh Impact FactorsGreater opportunity to reach researchers from other fields“General Interest” element
7Choosing where to submit – broad or niche? Niche titles offerSmaller but more specialised readershipMore technical articlesRepresent different communities of physicistsSame quality standards
8Choosing where to submit – OA or subscription? IOP Publishing is one of the largest OA publishers in physicsGold OA and now ‘Hybrid OA’ titlesFree to read, but somebody has to pay!Are funds available?Increased visibility (measured through downloads)Author-friendly copyright
9Writing and formatting your article - planning Consider the best way to structure your article to maximise visibility and impactTitle – an opportunity to catch the reader’s eyeAbstract – usually less than 200 words. Should succinctly capture the main result and conclusionsIntroduction – state clearly the object of the work, its scope and the main advances you are reportingMethods – give sufficient information to allow someone else to duplicate your methodResults and discussion – clearly presented with potential implications. State the impact of your results compared with other recent workConclusions – summarise key results and plans for future directions of studyReferences - acknowledge the work of others and cite publications that have influenced the direction of your study
10Writing and formatting your article – writing and editing ClarityYour paper must be easy to understandBear in mind the expected audienceIntroduce ideas that may be unfamiliar early in the paper so that later results can be understoodAll content should be relevant to main resultFigures and multimediaCarefully chosen, can greatly enhance the accessibility of your articleEditing processRe-read first draft – if necessary reconsider original plan to improve clarity and concisenessSend your paper to colleagues and co-authors for feedbackIf necessary seek native English speaker for assistanceCover letterstate the significance and originality of your workhow does your study advance on previously published work?conflicts of interest?
11Peer review – why?As a service to authors - peer review should improve the paper!To ensure that the paper is suitable for our journals based on:QualityOriginalityImportanceGain a seal of approval from independent expertsQuality rather than quantity (rejection rate for J. Phys. journals >70%)
13How long will peer-review take? We are aware of the importance of service to our authorsAs a leading physics publisher, we aim to (on average):Process your paper within 1 working dayReach a first decision within 4 weeks of submissionPublish your paper within 100 days of submission (if accepted)However, quality is paramount and we must ensure:Peer review is rigorous and fairThat speed should not compromise this commitment
14Is publication the end? No Publication should be the start of the next phase – the communication of your workIncrease the visibility and citations to your workWhat does IOP do to promote your work?Press releases through a dedicated press teamCoverage in Physics World and our other community websitesLabTalk and Video Abstract options‘Recommended reader’ campaignsWhat can you do?Highlight your work on personal/group websiteUse your network of colleagues/peersUse your own institute press office/media opportunities
17New Journal of PhysicsLaunched in 1998 by IOP and the German Physical SocietyThe first peer-reviewed, open-access journal to cover the whole of physicsIn 1998 the term “open access” did not even existLaunched as a “novel experiment”Now considered to be pioneeringGrowing number of OA titles
18New Journal of Physics – citation performance Current Impact Factor is 3.85The highest OA journal in physics3rd highest IF out of all general physics, original research journalsArticles are increasingly being citedImmediacy Index high in 2009 and 2010
19New Journal of Physics – unique criteria “……..research results should make substantial advances within a particular subfield of physics. The impact of an NJP article should be such that it will appeal to the journal's broad readership…….”Authors will be redirected to an archival journal for incremental or highly specialised workEvery submission is personally handled by a member of the Editorial BoardPreliminarily assess for suitability – breadth of appeal and likely significance on fieldOversee referee selection (at least two independent)> 75% of submissions are rejected
20New Journal of Physics – article style “…….. article abstracts, introductions and conclusions should be accessible to the non-specialist, stressing any wider implications of the work within physics.…….”“…..authors are encouraged to take full advantage of the electronic medium to include colour, video, audio or other innovative presentation formats and links to more extensive tutorial information or data……”Article length flexibilityauthors are encouraged to include full background informationGeneral Scientific Summaries and Video Abstracts
21New Journal of Physics – General Scientific Summary The GSS should be structured into the following three distinct sub-sectionsIntroduction and background – a short and accessible introduction to the topic aimed at providing a brief outline of the current state of scientific knowledge in the field.The main result(s) – a synopsis of the main result(s) reported in the paper and a statement of how scientific knowledge on the topic has been extended as a result of the study.Wider implications – a summarizing statement that puts the work into a broader context and highlights any wider implications and directions for future study.
22New Journal of Physics – General Scientific Summary
23Video abstracts Launched on NJP in February 2011 Will be launched on other IOP journals in 2012Unique new content stream aimed at:increasing the visibility of articles and authorsconveying complex themes to a broad audienceenable authors to go beyond the constraints of their written articleenhancing the overall user experienceAligned with NJP’s strategy to disseminate research as widely as possible and embrace online mediumIntegrated as part of the archival full-text articleFree-to-viewNo additional charge for authorsUsage terms recognise prevalence for online sharing and reuse
24Video abstracts – an integral part of the article
25Why make a video abstract? A great way to explain your research to a broad audienceDemonstrate your experiments running in real timeIllustrate complex theoretical phenomena through practical demonstrationsShowcase simulations and visualisations with verbal narrationConvey your enthusiasm for the work in a way that your written article cannotRaise your visibility
26Top tips Video abstracts should last no longer than 4 minutes Structure your video to tell a storyRetain the attention of viewers all the way throughInclude a mix of content/stylesPractical demonstrations, animations, interviews, lab toursInclude multiple presenters and film group discussionsChoose the location carefully and remove all background noiseInclude a transcript to maximise accessibilityBe creative - let your enthusiasm and personality come across!
27Video abstracts – early results >70 published since February 2011Monthly growth since November 2011>27,000 views> 400 views per video abstractArticles with a video abstract so far receive (on average) five times more downloadsVideos drive readership
28Video abstracts – author quotes “Video abstracts are a great way to communicate some of our enthusiasm and excitement, which tends to get lost in a scholarly publication.” Carlo W J Beenakker, Leiden University, The Netherlands‘”Video abstracts allow the presenter to get across the key message of their article in an open and accessible way. A visually striking abstract, as well as being fun to make, can really make an article stand out from the crowd.” Alex Chin, Universität Ulm, Germany“By featuring the people behind the science, video abstracts have the potential to convey inspiration and enthusiasm, and thereby the significance of scientific results, beyond the concise text of articles.”Achim Kempf, Waterloo University, Canada
29Video Abstracts – more information and guidelines
30Thank you!Pick up our ‘Introductory guide for authors’ this week at booth FOG7 in the exhibition area!