Presentation on theme: "What will be covered? Flexible Spending Accounts PayFlex Card®"— Presentation transcript:
0 Smart, simple savings Flexible Spending Accounts The Texas A & M University SystemPlan Year: 9/1/2013 – 8/31/2014
1 What will be covered? Flexible Spending Accounts PayFlex Card® Getting reimbursedHealthHub.comPayFlex Mobile™Your connection to HealthHub
2 Health care contribution What is an FSA?An FSA is a Flexible Spending Account.Lets you set aside money from your paycheck (on a pretax basis) to use for eligible expenses for you, your spouse and your tax dependents.There are two types of FSAs:Health care accountDependent care accountYou do not pay Federal income or Social Security taxes on this money.Why should you enroll in an FSA?An FSA helps reduce your taxes and increase your take-home pay!Annual SalaryHealth care contributionDependent care contributionSavings$20,000$1,500$0$340$40,000$1,750$4,000$1,303$60,000$2,000$4,500$1,473*Based on 7.65% FICA and 15% tax bracket. Please be advised that these examples are for illustrative purposes only. These projections are only estimates of tax information and should not be assumed to be tax advice. Be sure to consult a tax advisor to determine the appropriate tax advice for your situation.
3 Monthly minimum contribution Annual maximum contribution Health Care FSAMonthly minimum contributionAnnual maximum contribution$20/month ($240/plan year)$2,500/plan yearDue to health care reform, the annual maximum contribution amount decreased from $4,800 to $2,500.Reimburses you for out-of-pocket* medical, dental, prescription, vision or hearing expenses.The individuals allowed to use your health care FSA contribution generally includes:Your spouseYour child to age 26 (dependent may turn 26 during the plan year)Your dependent who is permanently and totally disabled.Your entire contribution is available at the beginning of the plan year.*Out-of-pocket – expenses not covered by insurance
4 View a detailed listing of eligible expenses at HealthHub.com Health care expensesEligible expenses:Medical & dental deductibles, co-pays and co-insurancePrescriptionsHospital expensesSelected durable medical equipmentOrthopedic devicesLASIK surgery, eye glasses, contact lensesSaline/clean solutionsHearing aids and batteriesBridges, dentures, crowns, orthodontic careChiropractic expenses/co-paysInsulin, syringes for insulinIneligible expenses:Anti-bacterial soapsDandruff or dry skin treatmentsTeeth bleaching or mouthwashSuntan/sunscreen lotionCosmetic surgeryDietary & herbal supplementsChild birth classes*A letter of medical necessity may allow some of these expenses to be eligibleView a detailed listing of eligible expenses at HealthHub.com
5 Monthly minimum contribution Annual maximum contribution Dependent Care FSAMonthly minimum contributionAnnual maximum contribution$40/month$5,000/plan yearHelps you pay for child or adult care costs.To receive reimbursement, you must be working. If you are married, your spouse must either be working, looking for work, be a full-time student or incapable of self-care.The cost of care must be for your child under age 13 or for a spouse or dependent who is not able to take care of him or herself.Expenses are reimbursed based on the amount available in your account.If married and both individuals are enrolled in a dependent day care FSA, the combined IRS maximum contribution remains at $5,000.For example: Each individual could elect $2,500 for their dependent day care FSA.
6 Dependent day care expenses Eligible expenses:Licensed day care providerIn-home provider as long as the care provider is not your child under age 19, or someone you claim as a tax dependentSummer day campsTuition through preschoolBefore and after school care (under age 13)Ineligible expenses:Tuition expenses for kindergarten and beyondOvernight campsChild care expenses for a child 13 or older (unless disabled)Child care expenses for night-time babysittingChild care expenses while you are on an extended leave of absenceCare provided by an older dependent or siblingView a detailed listing of eligible expenses at HealthHub.com
7 What you need to know about FSAs You can only enroll in an FSA during annual enrollment or when you first become eligible.Once you enroll, you may only change your contribution if you have a change in status (e.g., marriage, divorce, birth, adoption, death, etc.)You do not need to be covered by your employers health plan to participate in an FSA.Your FSA has a grace period., which gives you another 2 months and 15 days (after the plan year) to use your funds. The last day to spend your funds is November 15.Your FSA also has a run-out period, which gives you another 122 days to submit claims for reimbursement. The last day to submit claims is December 31.FSAs have a use-it-or-lose-it rule. If you have funds left in your FSA at the end of the plan year you will lose them.Plan YearLast day to spend your FSA dollarsLast day to submit claims9/1/2012 – 8/31/2013November 15, 2013December 31, 20139/1/2013– 8/31/2014November 15, 2014December 31, 2014
8 Getting started is as easy as 1-2-3! Estimate the amount you will spend on out-of-pocket health care and/or dependent care expenses during the plan year.Review expenses from prior plan year.Use our planning tools available at HealthHub.comDecide how much you wish to set aside in your health care and/or dependent care FSA.Divide your annual contribution by the number of pay periods in your plan year to determine the amount that will be deducted from your paycheck each pay period.As you incur eligible health care and dependent care expenses throughout the year, you can:Use your PayFlex Card® to pay for eligible health care expenses (Healthcare FSA Only). ORPay for eligible expenses out of pocket and submit a claim for reimbursement.A change in status may include:- Legal marital status (marriage, divorce, legal separation, annulment or death of a spouse)Number of tax dependents (birth, adoption or death)Employment status that affects eligibilityDependent satisfying or ceasing to satisfy coverage requirements (reaching limiting age, gain/loss of student status, marriage)
9 PayFlex Card® Spending made simple. Select. Swipe. Save. What is the PayFlex Card?The PayFlex Card makes it easy for you to spend the money in your health care FSA. When you swipe the card, it uses the money in your account to pay for eligible health care expenses.$9.00 Annual Fee (Deducted from your election amount)Optional for Healthcare FSAIf you currently have a PayFlex Card and would like to continue using the card during the upcoming plan year, you must elect the card during annual enrollmentThe card can be elected at anytime during the plan year ($9 fee still required)If you do not elect the PayFlex Card, you must submit claims to PayFlex to get reimbursed for your eligible healthcare expensesImportant Reminders:You can use the card as “debit” or “credit.” If you use the card as “debit” you’ll need a PIN to complete the transaction. To create a PIN, callMerchants must accept MasterCard® in order for the card to workSave your receipts and Explanation of Benefits in case documentation is requested by PayFlex.You can order a card online for your spouse or dependent at no cost.OPTIONAL for your Healthcare FSA$9 fee which is deducted from your FSA contributionCards are mailed to your home address in a plain, white envelope before the beginning of the plan yearTo activate your card, simply swipe the card at the point-of-sale and select “credit”Make sure to check the expiration date on your card – you will not receive a new card until your card expiresSave your receipts and Explanation of BenefitsLogin to HealthHub.com to view:Your account balanceCard transaction historyOutstanding card transactions requiring documentation
10 Getting reimbursed If you choose not use your PayFlex Card®, you can: Submit a claim online at HealthHub.comSubmit a claim through the PayFlex Mobile appComplete a claim form and fax to PayFlexComplete a claim form and mail to PayFlex*Reimbursement will only be provided for services received, not for services to be provided in the future.Quick Tips:Save receipts and Explanation of Benefits to send to PayFlexReceive quick reimbursements by enrolling in direct deposit online.Download a claim form online in My HealthHub Resources.Claims are paid every Monday & ThursdayView your claim history and payments online at HealthHub.com.
11 HealthHub.com Sign up for electronic account notifications Access planning tools, forms, & educational materialsAccess your claim history & transactionsSubmit a claim onlineThis section will include alerts such as card status, claims requiring documentation and your next claim payment.View card statusView FAQsView legislative updates and important newsView wellness videos & tipsAccess your account balance
12 PayFlex Mobile™ Keeping you connected for FREE! Available for iPhone®, BlackBerry® and Android™ smartphonesGetting Started with PayFlex MobileRegister your account at HealthHub.com to create a username and password.Access your phone’s app store and select PayFlex Mobile to download the app.To use the app, login to your account with your HealthHub username and password.Features & BenefitsAccount AlertsReceive notifications related to account status and actions needed to keep your account active.Account ActivityAccess real-time account information including account balances, claims processed and transaction details.Claims SubmissionSubmit claims for reimbursement and even substantiate a debit card transaction.Benefit Plan DetailsStore important health plan information and view a list of common eligible expenses.Who to contact for assistanceDownloading issues – contact your phone carrier directly for assistance.All other issues – contact PayFlex Customer Service at
13 FSA Reminders Re-enroll “Use it or Lose it Rule” If you are a current FSA participant and would like to have an FSA for the upcoming plan year, you must re-enroll.If you currently have a PayFlex Card and would like to continue using the card during the upcoming plan year, you must elect the card during annual enrollment“Use it or Lose it Rule”Be conservative when setting your election amount for the upcoming plan year.Any amount left in your FSA after December 31, will be forfeited.Save Receipts & Explanation of Benefits (EOBs)You must submit your receipt and/or EOB with your claim form in order to get reimbursed.If you use your PayFlex Card, you may be required to submit your receipt or EOB to verify that you used your card for an eligible expense.More time to spend your FSA dollars!For the plan year, you have until November 15, 2013 to incur eligible expenses.For the plan year, you have until November 15, 2014 to incur eligible expenses.You have until December 31 to submit claims to PayFlex for reimbursement.
14 Your connection to HealthHub® Customer ServicePhone:Hours: Monday – Friday, 7am - 7pm CTSaturday, 9am - 2pm CTSubmitting a ClaimOnline: Login to > select File a ClaimFax: (Toll Free Fax: )Mail: PayFlex Systems USA, Inc.P.O. Box 3039Omaha, NE 68103Learn more by visiting > Employee Account Login > My HealthHub Resources