2. Bensberg Enhancement Components
EDI
DELINS
Deadline Splitting EDI
External Service Agent (ESA)
Orders / MAIS
Credit Memo Procedure
Payment Advice
Application
Supplier Evaluation MM
Production Process Evaluation PP
Delivery Performance SD
Requirements Analysis MD04
Open Quantities

3. Logistics Chain MM = Material Management PP = Production & Planning
Supplier Evaluation MM
Production Process Evaluation PP
Delivery Performance SD
MM = Material Management
PP = Production & Planning
SD = Sales & Delivery

4. Welcome! Supplier Evaluation The Bensberg GmbH welcomes you to the
Presentation of the Enhancement Component
Supplier Evaluation

5. Overview Evaluation Goods receipts (GR) Backlog
Modules are selectable
Goods receipts (GR)
Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

6. Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3
automated saving of the information relevant for the evaluation by the message determination (SAP-standard)
According to VDA 5001 and Percent, separate evaluation of deadline and quantity reliability, customer-specific solutions
Flexible setting options of evaluation parameters
e.g. according to supplier, plant, document type, MRP controller
tolerances for deadline and quantity
treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance
Special treatment of delivery schedules
Smoothing

7. Assignment of the delivered quantity to the open quantities
GR items
Evaluation according to VDA
Mutual evaluation of deadline and quantity:
Purchase document
Delivery
Assignment of the delivered quantity to the open quantities
on time
days too early
Determination of the VDA-key figure according to supplied schedule line with simultaneous consideration of the proportional quantity and time difference
The higher the VDA-key figure the worse the delivery performance

8. Evaluation separately according to deadline and quantity reliability
GR-items
Evaluation separately according to deadline and quantity reliability
Deadline and quantity reliability are determined separately by considering tolerances and afterwards a weighted, consolidated result is calculated. Example:
Purchase document
Delivery
Quantity evaluation in case of deviations of:
0% %
1% - 10% 80%
11% - 20% 60%
from 21% 0%
Delivery reliability 100%
Quantity reliability 60%
Variable weighting, here 50% / 50%
Delivery performance 80%

9. Evaluation of GR items according to time / quantity
Data extraction and evaluation
Analysis programs
Data export
Repeat-Job
Evaluation GR
according to time/quantity
GR posting
Material document
Purchasing document
Database tables
Basis data
Evaluation parameters
real time
Saving of all relevant data
Evaluation results
Advantage: good performance, repeatability of the evaluation

10. Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3
saving of environment data upon the goods receipt
asynchronous evaluation
According to VDA 5001 and Percent
Flexible setting options of evaluation parameters
e.g. according to supplier, plant, document type, MRP controller
tolerances for deadline and quantity
treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance
Special treatment of delivery schedules
Smoothing

11. Local service evaluations in respect to delivery performance
GR items
Local service evaluations in respect to delivery performance
Supplier
Delivery performance evaluation
Supplier
Delivery
Goods receipt:
Thrusday 100 St.
Goods receipts
Delivery
Delivery
Delivery
Local service-
criterion
Shipping instructions
VMI
Total result
‘Delivery performance‘

12. Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3
saving of environment data upon the goods receipt
asynchronous evaluation
According to VDA 5001 and Percent
Flexible setting options of evaluation parameters
e.g. according to supplier, plant, document type, MRP controller
tolerances for deadline and quantity
treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance
Special treatment of delivery schedules
Smoothing

13. Delivery schedule (DS) treatment
Ship-to Party
Goods receipt
Thursday 100
Sold-to Party
Delivery schedule: Thursday 100
Supplier
Supply
Delivery schedule: Friday 80
on time
due to change:
according to
first DS
Evaluation
Monday:
changed on
Wednesday:

14. Used delivery schedule
Delivery schedule treatment
Time window
DS 1
DS 2
DS 3
DS 4
Monday
DS 5
Wednesday
Goods receipt
Thursday
Punishment of the supplier will be avoided,
VDA
Used delivery schedule
VDA
VDA
2,00
Definition of time windows (e.g. 1 week, 1 month, number of days)
Parallel evaluation of all delivery schedules within the time window
Usage of the most favorable delivery schedule for the supplier
Further evaluation option: delivery schedule flexibility
Positive result, as the supplier was able to react on the last delivery schedule.

15. Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3
saving of environment data upon the goods receipt
asynchronous evaluation
According to VDA 5001 and Percent
Flexible setting options of evaluation parameters
e.g. according to supplier, plant, document type, MRP controller
tolerances for deadline and quantity
treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance
Special treatment of delivery schedules
Smoothing

16. GR items
Smoothing
Offsetting of quantity deviations by means of time windows (number days), alternatively with simulation
Time window
Goods receipt
200 pcs.
Smoothing
Reliable in respect to time and quantity
Monday
100 pcs.
Tuesday 100 pcs.
Schedule line
Goods receipt
Monday 120 pcs.
Punishment due to overdelivery
Goods receipt
Thursday 80 pcs.
Punishment due to underdelivery

17. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

18. Backlog
Evaluation of backlog
Determination of backlog at a defined point of time
schedule lines of orders and scheduling agreements with schedule line date < current date
leads to a complete backlog view
Evaluation like 'normal' GR
regularly executed (optimal: daily) backlog evaluations show the dynamical deterioration
Histories of complete backlog views in preparation: Analysis of the backlog development of a supplier, with monitoring (alarm system) and evaluation option
Consideration of backlog evaluations in the analyses is selectable

19. Evaluation of backlogs
Data extraction and evaluation
Analysis programs
Data export
Repeat Job
Backlog collector
Evaluation backlog according to time and quantity
Data base tables
Purchasing document
Basis data
Evaluation parameters
Complete
backlog view
Evaluation result

20. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

21. Manual GR postings / KANBAN
Special evaluation options
Evaluation of VMI, if necessary with data transfer from SupplyOn
Evaluation of consignation goods with stock limits or determination of range of coverage (according to requirements)
Manual evaluations without goods receipt, e.g. external data. Posting with independent user interface or by means of a released function module
Customer-specific solutions, e.g. for the evaluation of KANBAN (in hours in consideration of shift-times)
Consideration of special evaluations in the analyses is selectable

22. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

23. Evaluation of quality Starting point:
Quality key figure of the usage decision
Coding indicated in the quality message (with evaluation)
At the moment of the analyses
Independent key figure in %
Local service evaluations for quality (analogous to delivery performance)
Upload option from external systems (scheduled)

24. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

25. Evaluation of defective parts in PPM (Parts per Million)
Defective parts * / total parts
Control
Quality message with filter options according to message type,
status, coding...
Movement type / Movement reason
Result as
PPM figure – independent of the quantity unit
PPM figure – according to quantity unit
PPM figure in %
PPM figure according to material
PPM analysis with monitoring of target agreements

26. Percentage target agreement
Evaluation of the defective parts in PPM (Parts per Million)
Evaluation of the PPM figure for each movement (delivery/and return delivery) (Defective parts* / total parts at certain a particular time)
Percentage target agreement
Delivery
Return delivery
Date
Quantity
PPM figure

27. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

28. Service criterion
Service criterion
Evaluation according to free-definable criterion, as e.g.
Certification
Flexibility
Friendliness (subjective criterion)
Individual weighting of each criterion, global or e.g. definable according to supplier (0-weighting  information)
Evaluation in percent or according to a point system with internal conversion into %
Evaluation of a
Supplier
Supplier according to delivery plant
Material document

29. Service criterion Evaluation by means of:
Released function modules Target: to use as far as possible the information existing in the R/3 or external systems
Independent user interface (also customer-specific) with maintenance dialogue
Monitoring of
Authorizations
Evaluation limits (Min-, Max- or fixed values)
Number of evaluations (e.g. at most 2 but at least 1, with monitoring)
Moment of evaluation (e.g. at the latest at 3rd working day, with monitoring)
Independent key figure in %

30. Service criterion Bensberg function modules for Shipping instructions
Price reliability
Delivery schedule flexibility
VMI if necessary with data transfer from SupplyOn
Consignation with stock limits
Consignation with range of coverage
PPM costs (individual)
Number of quality notifications (total and open)
Global und local

31. Global and local service evaluations
GR items
Goods receipts
local Service evaluations
for delivery performance
Total result
Delivery performance
Supplier
Usage decisions Quality notifications
local Service evaluations
for quality
Quality
Service
global Service evaluations
Weighting
Shipping instructions
VMI
Reaction time to Quality notifications
Certification
Flexibility
Friendliness
The assignment GLOBAL or LOCAL can be changed dynamically at any time

32. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active user interface: - Global analyses - Individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

33. Total evaluation A, B, C - Classification Total evaluation in %
e.g. weighting 5
e.g. weighting 3
e.g. weighting 2
e.g. weighting 2
A, B, C
A, B, C
A, B, C
A, B, C
Delivery performance
in %
Quality
in %
PPM
in %
Service
in %
Standard classification:
A-classification, if >= 90%
B-classification, if >= 75%
C-classification, if < 75%
Recoding of evaluations
- before total evaluation
- after total evaluation

34. Overview Evaluation Goods receipts (GR) Backlog
Special evaluation options
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analyses with active interface: - global analyses - individual analyses
Modifications: - Revaluation - Evaluation ‘Legacy data’
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

35. Analyses
Individual analyses of each goods receipt position with all evaluation bases
Analysis according to supplier and month (cross table)
Analysis according to supplier and material with ranking
Analysis according to quantity and time
ALV-analysis
Information of the supplier by post, fax or
WEB-GUI-interface for the internet connection

36. Analysis – Individual analysis

37. Selection and sort keys
Individual analysis
Selection and sort keys
Further selection options can be activated
Only strategic suppliers
Choose sort key

38. Individual analysis
Total evaluation for each sort key (here: supplier) within the selected period
items involved
Sort key
next slide
S-Kf = Service
Q-Kf = Quality
VDA = Delivery performance

39. Individual analysis
Total evaluation (as before) with individual evaluation of all items involved
Overdelivery
Underdelivery GR
Manual
Evaluation
basis
VMI
Backlog
next slide
Analysis Service
Analysis PPM
Document numbers (material, purchasing) + supplier are interactive (Hyperlinks to SAP-Standard)

40. VDA evaluation basis according to settings
Individual analysis
VDA evaluation basis according to settings
Time difference in working days
2 = too late
1 = too early

41. Individual analysis
Evaluation basis in case of separate evaluation of deadline and quantity

42. Evaluation parameters and calculation
Individual analysis
Evaluation parameters and calculation

43. open quantity prior to GR
Individual analysis
Purchasing deadlines at the moment of the GR posting (basis deadline)
red = overdelivered
open quantity prior to GR
open quantity
after GR

44. Parallel evaluated delivery schedules within the time window
Individual analysis
Parallel evaluated delivery schedules within the time window
Activation can be changed (with immediate effect)
orange = active DS
green = most favorable DS

45. Total evaluation (as before) with service analysis
Individual analysis
Total evaluation (as before) with service analysis
Service analysis
next slide

46. Service analysis – total overview
Individual analysis
Service analysis – total overview
Details for criterion
next slide

47. Service analysis - Detail for criterion
Individual analysis
Service analysis - Detail for criterion
Details for the result

48. to modify the evaluation
Individual analysis
Possibility to modify evaluations
Possibility
to enter comments
and
to modify the evaluation

49. Upon clicking on a single result field, the dialog is started
Individual analysis
Possibility to modify evaluations
Possibility
to enter comments
and
to modify the evaluation
Upon clicking on a single result field, the dialog is started
Only comment
Evaluation has been modified

50. Total evaluation with individual evaluation of the items involved
Individual analysis
Total evaluation with individual evaluation of the items involved
Filter-
Download
change
Possibility to enter comments +interactive option to change key figures (if so marked)
change
Start chart
Download / Excel
Filter
Graph
Sort methods
Remarks/Changes
Hyperlinks
User profile
Document number (material, purchasing department) + supplier are interactive (Hyperlinks)

51. ALV - Analyses (Advanced List Viewer)
Cross table
ALV - Analyses (Advanced List Viewer)

52. ALV - Analyses (Advanced List Viewer)
Cross table
ALV - Analyses (Advanced List Viewer)

53. Cross table
Analysis Cross table

54. Analysis per calendar year and supplier according to month or week
Global analysis
'Cross table':
Analysis per calendar year
and supplier according to month or week

55. Example: Delivery performance according to VDA
Globale Analyse
'Cross table': Analysis according to calendar year and supplier
Example: Delivery performance according to VDA
Analysis options:
Goods receipts
VDA-key figure
nächste Folie
context-depending individual analysis
Under preparation: 2 additional columns for the supplier
- Target value per month 'supplier development' per month - Deviation from target value with colored indication
blank = no GR

56. Individual analysis based on cross table
Global analysis
Individual analysis based on cross table
items involved

57. Analysis - Supplier and Material
Cross table
Analysis Supplier and Material

58. Analysis according to supplier and material
Objective:
Information for the supplier
Ranking Information for the Management
to supplier
Parameters: Post, Fax,
Management or
dispatch filter
Sort keys with ranking

59. Analysis according to supplier and material
Individual analysis
next but one slide
Detail
next slide

60. Analysis according to supplier and material
Dispatch to the supplier by Mail, Fax, or
Dispatch by form:
- Bensberg form - customer-specific form
When clicking on the magnifying glass in line 'Total' the weighted individual evaluations are displayed:

61. Analysis according to supplier and material
Supplier print out
This standard print out can be replaced by an own form.
A further standard print out is under preparation

62. Analysis - Quantity and Time
Cross table
Analysis Quantity and Time

63. Analysis according to quantity and time
Objective target:
Presentation of quantity and time deviations
Over-/and underdeliveries either in % or in quantity units
Limit quantities, from which the display will be marked colored

64. Analysis according to quantity and time
Analysis quantity
Additional break down + evaluation according to material
individual analysis

65. Analysis according to quantity and time
Analysis times
Sum of the schedule lines may exceed the sum of GR.

66. Analysis according to quantity and time
Analysis times with break down
Purchasing documents (orange)
Material documents (blue)

67. Alarm system Definition of limit values, e.g.:
The percent evaluation of the supplier for delivery performance
falls below the limit value
Supplier exceeds the PPM-target agreement
Certification of the supplier expires
Backlog has not been reduced as expected
Development of the supplier is not satisfying
The alarm system verifies the limit values and notifies the determined user by internal SAP-Mail, by adding the respective analysis.

68. Overview Evaluation Goods receipts (GR) Backlog Manual evaluation
KANBAN
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analysis with active interface: - Global analysis - Individual analysis
Modifications: - Revaluation - Evaluation ‚Legacy data'
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

69. Modification of data pool
Modifications
Modification of data pool
Possibility to revaluate already evaluated items with modified evaluation parameters
Immediate adjustment of the evaluations in the individual analysis
Post-evaluation of orders and scheduling agreements with delivery schedules (old ones or imported data)

70. Overview Evaluation Goods receipts (GR) Backlog Manual evaluation
KANBAN
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analysis with active interface: - Global analysis - Individual analysis
Modifications:- - Revaluation - Evaluation ‚Legacy data'
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

71. Internet interface (WEBGUI)
Independent WEBGUI interface
Internet profile for supplier:
Definition of the selection options
Definition of possible evaluations (Delivery performance, Quality, PPM, Service)
Limitation of the period
Application of the material number of the supplier so far maintained

72. Overview Evaluation Goods receipts (GR) Backlog Manual evaluation
KANBAN
Quality
Defective parts in PPM
Service criterion
Total evaluation
Time/Quantity VDA and Percent
Data pool with basis data and evaluation results
Analysis with active interface: - Global analysis - Individual analysis
Modifications:- - Revaluation - Evaluation ‚Legacy data'
Internet interface (WEBGUI)
Data export for external systems (SAP-BW)

73. Data export to external systems
Data export external systems as e.g. SAP-BW
Provision of all analysis results in one separate extract transfer table
For each evaluated item one data record (master data, evaluation data with timestamp)
Timestamps for topicality comparison
Data extract report:
Check, if new evaluations or modifications of evaluations are available
Storage of extract data with new timestamp in extract table
Download or direct access
Analysis 'classical' and ALV

74. Data export to external systems
Data export for external systems as e.g. SAP-BW
Overview
Evaluation data:
Tables
Bensberg
Repeat-Job
Extract
report
with
Modification check
Table 'Extract'
with Timestamp
List
Download / Excel
SAP-BW
Master data:
Tables
SAP

75. Embedding of the Bensberg component in the SAP R/3
Add-on to R/3
Programmed in "ABAP" (Advanced Business and Application Programming)
Own, name range (/BEE/) assigned from SAP
Thus no no interventions in R/3, but access on R/3-data
Able to run under R/3-Releases with or without Automotive
Automatic generation via SAP standard transport
Language versions: D, E, F, ES

76. We thank very much you for your time and interest.
If you still have questions and/or need further information
please don't hesitate to contact us.
Bensberg Consulting GmbH
Posthof 2
D Eitorf
Germany
Phone:
Fax:
0049 (0)
0049 (0)