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Your partner in service delivery and development

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Presentation on theme: "Your partner in service delivery and development"— Presentation transcript:

1 Your partner in service delivery and development
Presentation to the Portfolio Committee on Provincial & Local Government Branch: Monitoring and Evaluation Ms Tumi Mketi 19 ~ 20 February 2008 Your partner in service delivery and development

2 OVERVIEW 1. Purpose of the Branch
2. Functional areas and strategic objectives of the Branch High level reflection on the performance of the Branch Issues raised by the Committee in the previous session in 2007 Strategic priorities for 2008/09 dplg ~20 February

3 1. Purpose of the Branch dplg ~20 February

4 1.1 Purpose of the Branch TO MONITOR PERFORMANCE, EVALUATE SERVICE DELIVERY AND DEEPEN CORPORATE GOVERNANCE VALUES AND PRACTICES. dplg ~20 February

5 2. Functional areas of the Branch
dplg ~20 February

6 2.1 Functional areas and strategic objectives
Corporate Planning and Project Management Performance Monitoring and Evaluation Compliance and Legal Services Corporate Secretariat dplg ~20 February

7 2.1 Functional areas / strategic objectives (continued)
2.1.1 To monitor, evaluate and communicate the impact of government programmes in municipal areas in order to enhance performance, accountability and public confidence. 2.1.2 To strengthen the dplg’s organisational capability and performance to deliver on its mandate. dplg ~20 February

8 3. High level reflection on the performance of the Branch
dplg ~20 February

9 3.1 High level reflection on the performance of the Branch
OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS 3.1.1 PLANNING Strategic Plan conforming to National Treasury (NT) guidelines and reflecting national priorities and departmental mandate. Dplg Annual Report with performance information and annual financial statement compiled. Institutionalising Project Management principles in dplg. - dplg Strategic Plan: completed and tabled in Parliament on time. - Dplg Annual Report:2006/07 complied and submitted to Parliament by August 2007. - Project Management Framework implemented by developing the Scope Management processes and assisting line managers with Project planning and management. dplg ~20 February

10 3.1 High level reflection on the performance (continued)
OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS 3.1.2 MONITORING AND REPORTING Development of the 2007/08 implementation plan for the five-year Local Government Strategic Agenda (5yrLGSA) Compilation of progress report for the 5YRLGSA Develop a set of Core Performance Indicators for LG Increase the number of municipalities with adopted Performance Management System (PMS) Compile a Municipal performance Management report (section 48) An integrated implementation plan developed and adopted at MinMec Progress report for April – September 2007 on the implementation of the 5YRLGSA compiled and presented to the 2008 January Cabinet Lekgotla Action plan developed to address challenges identified in the report Draft set of core Performance indicators for LG developed and currently being consulted with all Stakeholders The number of municipalities implementing PMS has increased from 27 to 89 by September provinces have developed their PMS support plans to assist municipalities with implementation Draft report developed, to be finalised end of February 2008 dplg ~20 February

11 3.1 High level reflection on the performance (continued)
OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS 3.1.3 LEGAL SUPPORT Number of Bills processed through Parliament:   - Local Government Laws Amendment Bill   - Cross Boundary Laws Amendment Bill Finalising dplg legislation programme for 2008 Administering compliance with the Promotion of Access to Information Act (PAIA) Roll out of the Promotion of the Administrative Justice Act (PAJA) awareness in the dplg and the provinces /municipalities - Approved by National Assembly and being discussed in the National Council of Provinces. - Approved by Parliament in 2007. Legislation programme submitted to Parliament and the Office of the Leader of Government Business in October An amended programme has been submitted to the Parliamentary Monitoring Group (PMG) in February 2008. - All aspects of PAIA complied with on time. - Course developed and rolled out in dplg, and 11 workshops conducted in provinces by November 2007. - 12 presentations made in 8 Provinces and 3 in house presentations. dplg ~20 February

12 3.1 High level reflection on the performance (continued)
OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS 3.1.4 CORPORATE SECRETARIAT Co-ordinate, facilitate and monitor implementation of the GPoA as it relates to the dplg Effective implementation of the dplg Cluster Liaison Strategy specifically as it relates to: Facilitation of dplg reporting on Government’s Programme of Action activities. Process facilitated for the development of dplg Cluster priorities for reporting on the GPoA for 2008/09. dplg ~20 February

13 4. Issues raised by the Committee in the previous session in 2007
dplg ~20 February

14 4.1 Issues raised in 2007 Whether government has an overall Monitoring and Evaluation system in place? Progress achieved in assisting Municipalities to implement the Municipal Performance Regulations. dplg ~20 February

15 5. Strategic priorities for 2008/09
dplg ~20 February

16 5.1 2008/09 Strategic Priorities
Strategic Objective 4: To monitor, evaluate and communicate the impact of government programmes in municipal areas in order to enhance performance, accountability and public confidence. Strategic Objective 5: To strengthen the dplg’s organisational capability and performance to deliver on its mandate. dplg ~20 February

17 5.1 2008/09 Strategic Priorities
Projects Output Indicators 5.1.1 Develop a Monitoring, Reporting & Evaluation (MR&E) policy for LG MR&E policy for LG developed MR&E policy for LG developed and implemented 5.1.2 Develop an MR&E system for LG to report on service delivery Integrated MR&E system developed Development of an operational MR&E system by target date 5.1.3 Enhance reporting and feedback on the 5-year LG Strategic Agenda Reporting and feedback on the 5-year LG Strategic Agenda enhanced Number of sector Departments meeting minimum reporting requirements 5.1.4 Ensure the development and implementation of organisational Performance Management System in all municipalities Increased number of municipalities with functional PMS Number of municipalities with adopted Performance Management System 5.1.5 Develop and MR&E Capacity Building Plan Capacity Building Plan developed All Provinces capacitated in MR&E Number of District Municipalities capacitated in MR&E 5.1.6 Automate the MR&E system Automated Functional System MR&E Prototype developed by target date 5.1.7 Develop guidelines for conducting programme/ projects/ policy evaluations Evaluation guidelines Use of evaluation results to improve programme performance and policy review dplg ~20 February

18 5.1 2008/09 Strategic Priorities (continued)
Projects Output Indicators 5.1.8 Develop a Strategic Management and Governance Roadmap Process Strategic Management and Governance Model developed Percentage compliance with the dplg planning model by target date. Dplg Strategic Plan reviewed by the target date. Number of Branch Business Plans reviewed, and organisational performance gaps analysed jointly with Branches on a quarterly basis by the target date. Dplg 2007/08 Annual Report developed and submitted to Parliament by target date. 5.1.9 Implement a Programme/ Project Management System Programme/ Project Management tracking system developed Increase in the number of projects implemented through the project management approach by target date. Facilitate and support Risk Management processes Separate Business Planning session with Internal Audit and Risk Management Departmental Risk Management Report completed by the target date. Legal Compliance Register and Implementation. Uptake of legal compliance by all Branches Part of the Performance Plans for SMS and Operational Plans Good governance handbook on contract management developed by target date. Number of branches capacitated in Contract Management by target date. Number of Performance agreements that incorporate Legal Compliance by target date. Contract Management internalized in the dplg and provinces

19 5.1 2008/09 Strategic Priorities (continued)
Projects Output Indicators Government Programme of Action and Reporting Government Programme of Action and Reported Number of GPoA Reports produced timeously by the target date. dplg ~20 February

20 Thank You dplg ~20 February

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