1. Review thorugh Video Conference on preparatory works pertaining to State Reorganisation By Engineer-in-Chief (AW) Irrigation & CAD Dept Government of Andhra Pradesh 7th March 2014, 10 AM

2. 1. Files Inventory & Care Full list of files in each office All files including note file shall be properly page numbered as per established office procedure All important papers must be parts of current file No loose papers hanging in the files All important files, e.g. those involving land/assets, liabilities, finance and other critical matters shall be photocopied: one for archives, one copy for Office and one copy for section List of files shall should be computerised after categersitation (e.g. Land related, personnel, investment and scheme, Gos/Guidelines, Court Cases etc.,) using the following format

3. Format for list of files Name of the DepartmentCategory of File S.NoFile No.Subject Matter Name of the officers dealing with the file Current stage of action in the file remarks (1)(2)(3)(4)(5)(6) 1 2 3 4.....

4. 2. Employees data Basic details of all employees (regular, work-charged, NMR, contract, out sourced etc.,) submitted by all DDOs to HRMS of Finance department. This information is to be verified by all for accuracy In any discrepancy should be corrected immediately so that all personal records are corrected up to date. All Departments to have complete information about each category of employee. The names of every individual paid directly or indirectly from Government budget for the last 6 months shall be in the computerised list.

5. 4(1): Buildings in Hyderabad and properties across state List of Buildings and Properties located – within GHMC, – out side GHMC in the state – Out side State

6. 4(5): Apportionment of Assets and Liabilities – Contracts List of contracts to be apportioned Irrigation Dept to coordinate

7. 4(14): Court cases List of cases in – Supreme court, – High Court – APAT Where Government of AP is party should be prepared

8. Service Books of retired engineers Service books of retired employees AE/AEE and above to be handed over to the O/o ENC(AW) by special messenger by 6 th March 2014 All pension related files to be processed immediately.

9. Email and URL encaw1@gmail.com Subject : Reorganisation data Website url: reorganisation.ap.gov.in