1. Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT Talent in Biodiversity Innovative education and new skills to increase engagement in Science Activity Pole 1 Project Management and Administration Isabella Van de Velde Royal Belgian Institute of Natural Sciences

2. Programme management Erasmus+ Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT Overall programme management European Commission EC works with National Agencies to manage the programme EPOS vzw Mandate and Partner agreement signed between the project coordinator and the partners Grant agreement signed between EPOS vzw and project coordinator RBINS

3. Project Management Structure Coordinator RBINS day-to-day management NA liaison monitor progress project reporting financial management advice and guidance for the partners all docs and guidelines on http://biotalent.myspecies.info Advisory Board Ellinogermaniki Agogi Center for Science Teachers Training Hungarian Society for Environmental Education Natuurpunt CVN advise on project goals and direction Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

4. Time management all partners must record time spent on project if engaged in multiple EU projects ensure to be correct in time record record time in timesheets (template) Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

5. Financial and contractual rules Annex III & IV Grant = unit contributions Project management and implementation Transnational project meetings Intellectual outputs Multiplier events Learning and Teaching activities Exceptional costs Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

6. Financial and contractual rules Annex III & IV Project management and implementation unit contribution per partner coördinator: 500 € / month partner: 250 € / month supporting documents: reporting on implementation of activities and production of outputs coordinator to report on behalf of the project Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

7. Financial and contractual rules Annex III & IV Transnational project meetings unit contribution depends on travel distance 100 - 1999 km: 575 €/participant/meeting 2000 km and more: 760 €/participant/meeting supporting docs: proof of attendance, signed participant list, meeting reports + docs demonstrate formal link between participants and beneficiary (as staff or voluntary basis) coordinator to report on activities and results Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

8. Financial and contractual rules Annex III & IV Intellectual outputs number of WD x unit contribution depending on category of staff & country supporting docs: proof of intellectual output produced; proof of WD = timesheets demonstrate relationship between person and beneficiary (staff - voluntary) coordinator to report on activities and results Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

9. Financial and contractual rules Annex III & IV Multiplier events number of participants x unit contribution unit contribution depends on local (100 €) / international (200 €) participants budget only for participants outside partnership supporting docs: proof of attendance, agenda, meeting docs coordinator to report on activities and results Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

10. Financial and contractual rules Annex III & IV Learning and teaching activities number of participants x unit contribution unit contribution travel depends on travel distance 100 - 1999 km: 275 € - 2000 km and more: 360 € unit contribution support: 100 €/participant/day supporting docs: proof of attendance demonstrate relationship between person and beneficiary (staff - voluntary) coordinator to report on activities and results Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

11. Financial and contractual rules Annex III & IV Exceptional costs 75% of the eligible costs sub-contracting, purchase of goods and services supporting docs: invoices Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

12. Financial Management Payments first pre-financing payment: 40% of total budget second pre-financing payment: 40% of total budget final payment: balance of the grant coordinator to transfer partner’s budget Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

13. Reporting >>>> Mobility+ tool Progress report due 30/03/2017 covering period 01/09/2016 – 28/02/2017 Interim report due 29/04/2018 covering period 01/09/2016 – 28/02/2018 => further pre-financing payment Final report due within 60 days of end date 31/08/2019 => payment balance of the grant Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

14. Reporting deliverables coordinator must input deliverables of project in Erasmus+ Project Results Platform (http://ec.europa.eu/programmes/erasmus-plus/projects/) Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

15. Communication Internal communication transnational management meetings & skype meetings file sharing space on BIOTALENT project website, invitation- only access day-to-day communication: e-mail, skype etc. External communication multiplier events: EU conferences & workshop for teachers public space of the BIOTALENT project website in all communication and promotional material logo Erasmus+ and EPOS Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

16. Risk management Need to manage risks partner input is required: suggest potential risks for AP involved in suggest potential risks for other AP or general project risks add counter measure if possible what can be done to prevent risk from becoming an issue Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

17. Risk management Process coordinator to create risk log risk log circulated to all partners (Oct. 2016) coordinator to update risk log and to circulate to all partners every 6 months Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

18. Risk management Some examples of risk Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

19. Short term success metrics Stakeholders engagement as a measure of success success criterion: user numbers! how many people participated in the online part Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

20. Longer term success metrics Once BIOTALENT project is over Persistence and sustainability maintaining what we do CETAF network Embed our product outside the Partnership reach out to other sectors (STEM) take up by other VLE initiatives @teachingSTEM, eTwinning platform, Scientix, Learning Resource Exchange Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT

21. That’s it! Any questions Kick-Off Meeting - HNHM Budapest, 20 - 21 September 2016 BIOTALENT