1. © Polycom, Inc. All rights reserved. Content for Video Conferencing 2013

2. © Polycom, Inc. All rights reserved.2 Video Conferencing Content Sharing Tips Introduction Section 1: Working with PowerPoint Section 2: Working with Spreadsheets Section 3: Working with Video as Content

3. © Polycom, Inc. All rights reserved.3 Introduction Polycom supports market’s leading content resolutions and frame rates up to 1080p60 on the Group Series and 1080p15 on the HDX Series. The following tips are basics for content creation, please refer to the admin guides to the optimal configuration for your system. These best practices ensure content is created and used properly during a video conference call. Additional factors including display size, PC resolution, call rate and network transport are not covered on this presentation.

4. © Polycom, Inc. All rights reserved.4 Make Fonts Large for Readability Don’t use anything smaller than an 18 point font – and preferably a 24 point as the minimum size. Not only will this larger sized font fill up your slide so there is not so much empty space, it will also limit your text Note - Not all fonts sizes are the same. A 24 point font might be fine in Arial, but will be smaller in Times New Roman Examples of Arial font sizes: 8, 10, 12, 14, 16, 18, 20, 24, 32, 36, 40, 48

5. © Polycom, Inc. All rights reserved.5 Use Standard Fonts Stick to fonts that are common to every computer Avoid script type fonts Use Italics Sparingly

6. © Polycom, Inc. All rights reserved.6 Consistency Makes for a Better Presentation Be consistent. Stick to two, or at most, three fonts for the whole presentation Avoid using all capital letters – even for headings Reduce the number of bullets to 3 to 5 per slide

7. © Polycom, Inc. All rights reserved.7 Sharp Contrast Between Fonts and Background The first point and most important about using fonts in presentations is to make sure that there is sharp contrast between the color of the fonts on the slide and the color of the slide background. Little contrast = Little readability

8. © Polycom, Inc. All rights reserved.8 Additional Tips ○ Avoid intricate or distracting backgrounds ○ Active slide transitions Dissolves are best… fade through black is also good but spins/flips are a bad idea ○ Avoid embedded motion video unless one is sure that the PC input port in use has been configured for motion. See slide 13, working with video as content

9. © Polycom, Inc. All rights reserved.9 Working with spreadsheets Focus on smaller areas in the doc Restrict the work area to a few Columns and Rows Zoom in on the cells you are working on so the readers get a better view

10. © Polycom, Inc. All rights reserved.10 Increase the font size Fix Your Alignment Create Clear Headers Working with Spreadsheets Cont.

11. © Polycom, Inc. All rights reserved.11 Working with Color Headers is where color will really improve the readability of the document −Good use −Not so good Working with Spreadsheets Cont.

12. © Polycom, Inc. All rights reserved.12 Working with Spreadsheets Cont. Consider using subtle zebra striping

13. © Polycom, Inc. All rights reserved.13 Breakout of the Spreadsheet Always break out of the spreadsheet for the end product (when you can) Don’t overwhelmed the audience with a giant grid of endless data on a spreadsheet, instead convert the data into a document witch allows the reader to see manageable chunks of clearly separate and easily readable information

14. © Polycom, Inc. All rights reserved.14 Working with Video as Content Content default settings are configured for static documents Video is high motion, which means higher screen refresh per second to update the changes compared to static content Direct Cable input is recommended for video content Default: “Sharpness” Best for static documents Optional: “Motion” Better for Video Clips The following Admin settings needs to be changed when showing video as content: FYI: Changing the Content Source to “People” will replace the primary video camera source when selected instead of sending Dual Streams; People and Content

15. © Polycom, Inc. All rights reserved.15 References used For more details, please see the references used for this presentation: Using Fonts: http://presentationsoft.about.com/od/powerpointtipsandfaqs/tp/080119powerpoint_font_tips.htm Working with Spreadsheets: http://chandoo.org/wp/2009/11/03/make-better-excel-sheets/ Tips for better Spreadsheets: http://designshack.net/articles/graphics/how-to-make-your-spreadsheets-less-lame/ Tips for PowerPoint slides: http://www.garrreynolds.com/preso-tips/design/

16. © Polycom, Inc. All rights reserved. Thank You