1. Session 2: Introduction to Repository Software RSP Summer School 2007 Leslie Carr

2. Aim of Repository Software Session To gain an understanding of the facilities that repository software provides To become familiar with the use of various repository exemplars as visitors / readers as depositors To discover some of the range of repository software and providers

3. Session Outline What is a repository? and other questions What sort of repositories are there? a biodiversity using a repository depositing items in a repository Where can I get one?

4. What is a Repository? a repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long- term preservation where appropriate, as well as organization and access or distribution. Cliff Lynch, 2003, “Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age.” ARL Bimonthly Report, No. 226. A repository is not, in itself, a service Margaret Henty, 2006, “Ten Major Issues in Providing a Repository Service in Australian Universities”, Dlib Magazine, May/June 2007

5. What is a Repository for? a high percentage of newly published UK scholarly output is made available on an open access basis and … there is a growing recognition of the benefits of making research data, learning resources and other academic content freely available for sharing and re- use. Powell and Heery, 2006. “The Repository Roadmap”

6. What does ‘Repository’ mean? Initially services were called ‘archives’ The Los Alamos Archive, www.arxiv.org, 1991 Open Archiving Initiative, 1999 Self-archiving Terminology changed around 2003 ‘archive’ implied a dusty room where old, unwanted information could be stored out of the way ‘repository’ is a place where items can be put - the emphasis is on facilitating the deposit process Is distinct from Digital library - e.g. Greenstone Content management system - e.g. SharePoint

7. What does a Repository do? Receives digital items from depositers Collects metadata along with deposit Facilitates editorial and other organisational checks and supplements in workflows (e.g. security, QA, learning assessment) Stores items Delivers items upon request, according to policy and licence Provides user-oriented functions Collection-making Search, browsing Alerting Reporting Preservation Co-operates with other actors in the information environment Google and search engine spiders OAI harvesters Institutional systems e.g research management

8. What can our Repository be? What does your institution need from a repository? What sort of “digital objects” do you need to collect? What sort of metadata do you need about them? How do you want people to view your collection(s)? What facilities do you want to provide? What constraints are you working under? Technical expertise? Resourcing? Management support?

9. Repository Biodiversity Don’t consider your requirements in isolation Keep aware of what others are doing good practice Inspiration Use repository registries to see Who is doing What! www.opendoar.org roar.eprints.org The next group of slides will show a variety of repositories to look at and browse around to get some experience

10. Institutional Repository (DSpace) http://dspace.lboro.ac.uk/

11. Extended types of digital object to include outputs from Art, Music etc. Extensive bibliography lists for departments and research groups Intensive use for Research Assessment Institutional Repository (EPrints) http://eprints.soton.ac.uk/

12. Oceanography Research Repository Deep-Sea image archive metadata for species (classification, behaviour), site (location, habitat), rig (operator, ROV) http://serpent.eprints.org/

13. Geolocated Multimedia Repository http://txspace.tamu.edu/ (Map Library community) http://labs.di.tamu.edu:8080/geofolios/browse-title

14. Institutional Repository (BePress) http://epubs.surrey.ac.uk/

15. http://ecrystals.chem.soton.ac.uk/ Scientific data repository which collects data sets and exposes scientific metadata Accredited by international subject body (IUCR) Chemistry Research Data Repository

16. How do I deposit in a Repository? Here is a simple example of a journal article See your information packs Deposit it into either demoprints3.eprints.org rspdspace.aber.ac.uk

17. How do I deposit in a Repository? Here is a complex example of a preprint See your information packs Discuss the problems that you might have in depositing this

18. Where can I get a Repository? Open Source DSpace - www.dspace.org EPrints - www.eprints.org Fedora - www.fedora.info Paid For ProQuest (BePress) Open Repository (DSpace) EPrints Services (EPrints) VTLS (Fedora+)

19. Where can I get a Repository? DSpace - www.dspace.org

20. Where can I get a Repository? EPrints - www.eprints.org

21. Where can I get a Repository? Fedora - www.fedora.info

22. Who will sell me a Repository? Proquest (BePress) www.il.proquest.com

23. Who will sell me a Repository? Open Repository (DSpace) www.openrepository.com

24. Who will sell me a Repository? EPrints Services (EPrints) www.eprints.org/services

25. Who will sell me a Repository? VTLS (VITAL / Fedora) www.vtls.com/Products/vital.shtml

26. Leslie Carr lac@ecs.soton.ac.uk