1. Mary Ayers Learning Space & Scheduling Manager Stanford School of Medicine MediaFlow

2.  500+ Medical Students  820 Students in 5+ years Graduate Programs  1418 Postdoctoral Scholars & Clinical Fellows  628 Undergraduate & Graduate Students Outside the School of Medicine Served by the School  Courses: MD Structured Integrated Curriculum  Faculty: Practicing Clinicians and Researchers Basic Facts

3.  Lecture Halls  Computer Lab  Small Group Spaces  Wet Labs  Outdoor Spaces Learning and Meeting Spaces

4.  Clinical Skills Center  Conference Center  Simulation Center  Staff Touchdown Spaces

5. Resources  Polling Devices  Laptops  Video Capture  Mannequins  Video Conference  Web Casts

6. Required MD Courses  Lectures  Wet Labs  Team Learning  Clinical Skills Training  Simulation Exercises  Computer Lab Course Support Elective/Graduate Courses  Lectures  Clinical Skills Training (EMed, BLS, Wilderness Medicine)  Computer Lab

7. Event Video Capture Support  7,998 courses and events in 2009-10  823 video captured events  1,146 hours of video capture

8.  Simulation and Standardized Patient teaching activities  Room and resource scheduling  Classroom AV/IT support  Course and event video capture  CourseWork (Sakai) support  Faculty training and development Simulation & EdTech

9.  Automate the capture of all core classes and events  Support distribution of ALL core class media (.ppt,.doc, etc.)  Consolidate event data  Support self-capture and externally produced media  5pm same day deadline for delivery of all media  Open standards MediaFlow Goals

10.  Pulls data from R25  Pushes data to Maestro database  Event owners update event and session information in Maestro  Notifies speakers to electronically sign video releases  Tells cameras when to begin and end recording  Encodes video, attaches metadata, and distributes MediaFlow: Video Capture and Processing

12.  Classroom and resource scheduling  Course schedules created by academic departments  Curriculum reporting  CourseWork/Sakai (LMS)  Video release tracking  Course staff and faculty contact information for outreach MediaFlow: Course Data Management

13. Course Data

14.  Manage core curriculum grid  Curriculum reporting for accreditation review  learning objectives and topics  teaching session types (R25 event types)  Contribute data for faculty reappointments Office of Medical Education

15.  Faculty information  Schedule  Course and session learning objective tracking  Submit video releases  Downloadable videos on departmental website Academic Departments

16.  Faculty contact information  Track faculty training Faculty Training and Development

17.  Consults about activity needs and schedules rooms and resources  Produces and posts door signs  Track video releases  Manage course contacts database  Classroom and resource utilization reporting Learning Spaces & Scheduling

18.  Laptops  Polling  Video capture  Video conferences  Overflow streaming  Webcasts  Standardized patient capture system  Room setup / reconfiguration AV/IT Support

19.  Course schedules  Session titles, keywords, learning objectives  Lecturer information / video releases  Tag and distribute content (.ppt, lecture video, assignments and quizzes, etc.) CourseWork LMS (Sakai)

20. Streamlined Processes

21. Old Process: Late Video Capture Request Receive request; contact classroom support to see if they can provide taping Track down taper last-minute Schedule event Obtain video release form from speaker Print door sign from R25 and post on door Video manually captured, encoded, and posted

22. New Process: Late Video Capture Request Receive request; schedule event, assigning “Videotape” resource Speaker chooses auto video or manually starts, pauses and ends capture via AMX panel in classroom Schedule change is reflected in electronic door sign Session owner (requester) enters session info into Maestro Video file is automatically encoded; posted once system verifies signed release System generates video release email to speaker; speaker signs electronically

23.  Inform development with past video capture data  Room use projection study using DEV instance of R25  Scheduled one year’s worth of existing events  Estimate number of grad courses cross-listed with Medicine that we think would move to the new building  Add simulation activities currently held in two other simulation centers  Consult about R25 data structure Research and Development

24.  Met with development team to determine scheduling scenarios for testing  High video load at one time  Room overlap (within same reservation)  Back-to-back reservations / extension of video capture  Whole room vs. half room camera control  Manual video vs. auto video vs. post- production Testing

26. MediaFlow Team

27. Mary Ayers, Learning Spaces and Scheduling Manager Stanford University School of Medicine mares@stanford.edu 650-736-2320 Contact Information Pauline Brutlag, Technical Project Manager Stanford University School of Medicine pbrutlag@stanford.edu 650-400-8506