1. An Information Strategy for Education, Skills and Children’s Services Keith Holder, Information Strategy, Chief Information Officer Group, Department for Education and Skills

2. Much has been achieved NGfL  Getting the infrastructure in place ICT in Schools:  Focus on teaching and learning through ICT E-Strategy:  System wide maturity Consolidate but what next……………….

3. The environment is changing Life was so simple then!!!! – Improve teaching, learning and management Introduction of children’s services 5 outcomes:, –be healthy: –stay safe: –enjoy and achieve; –make a positive contribution; –achieve economic well-being. National Diplomas, Skills (Leitch), Varney, Gilbert…….

4. The environment is changing Information as a driver for transformation Focus on the learner or child – personalisation, multi-agency Citizen empowerment: parental engagement Transformational government; better integrated services Chief Information Officer Group in DfES. System wide Business Change

5. E- Strategy: Four themes, closely inter-linked Information Strategy E-maturity Personalised content Strategic technology provision A consistent system- wide framework to guide delivery A model for the deployment of technology across the system Driving a new model of content provision for the individual Supporting people and organisations & measuring system level impact

6. Information Strategy Aims to:  enable a single comprehensive overview of the learner through systems,  Better information for all stakeholders (learners, parents, practitioners) Through:  a single, system-wide model of identity management  a strategy for developing e-portfolios  common standards for information and data flows

7. Children and learner interaction with children services, education and, skills

8. The journey of the child or learner … … is supported by many different IT programmes 04 16 Child/learner National Pupil Database NRWS Data Subprogramme Schools Lifelong learning and skills HE Children and young people Schools Interoperability Framework (SIF) E-admissions pilots LSC: Individual Learner Record database Agenda for Change FE Information Standards Authority BECTA strategic technology programme` LSC: Managing Information Across Partners (MIAP) JISC e-Framework HE Statistics Agenda (HESA) SLC: Student support modernisation ContactPoint Integrated Children’s Services eCAF (Common Assessment Framework) Vetting and Barring Connexions CCIS Sure Start mgt information Knowledge for Improvement (KFI) Free school meals pilots QCA/NAA: Exam modernisation Qualifications Framework Minerva DfES delivery Partner delivery

9. The journey of the child or learner … … is supported by many different IT programmes 04 16 Child/learner National Pupil Database NRWS Data Subprogramme Schools Lifelong learning and skills HE Children and young people Schools Interoperability Framework (SIF) E-admissions pilots LSC: Individual Learner Record database Agenda for Change FE Information Standards Authority BECTA strategic technology programme` LSC: Managing Information Across Partners (MIAP) JISC e-Framework HE Statistics Agenda (HESA) SLC: Student support modernisation ContactPoint Integrated Children’s Services eCAF (Common Assessment Framework) Vetting and Barring Connexions CCIS Sure Start mgt information Knowledge for Improvement (KFI) Free school meals pilots QCA/NAA: Exam modernisation Qualifications Framework Minerva DfES delivery Partner delivery many programmes. many players no central planning or governance built around particular phases not joined-up for the learner growing risks - inefficiency, duplication, poor service

10. National Pupil Database NRWS Data Subprogramme Schools Lifelong learning and skills HE Children and young people Schools Interoperability Framework (SIF) E-admissions pilots LSC: Individual Learner Record database Agenda for Change FE Information Standards Authority BECTA strategic technology programme` LSC: Managing Information Across Partners (MIAP) JISC e-Framework HE Statistics Agenda (HESA) SLC: Student support modernisation ContactPoint Integrated Children’s Services eCAF (Common Assessment Framework) Vetting and Barring Connexions CCIS Sure Start mgt information Knowledge for Improvement (KFI) Free school meals pilots QCA/NAA: Exam modernisation Qualifications Framework Minerva … and the current model is not fit to meet the next wave of challenges 04 16 Child/learner Transformational Government and Varney? Leitch Review?Raising participation age? Gilbert Review and personalisation? DfES delivery Partner delivery National Diplomas?

11. Information Strategy components Vision, objectives (transformational government, 5 year strategy), governance arrangements System requirements to deliver business requirements including interconnections. Business requirements including, tasks, activities and information flows. Technical requirements and standards

12. The architecture has a number of “slices” The relative size of the slice can vary

13. Standards and communications across components e.g. Business Rules e.g. Service Definitions e.g. Data Standards

14. Making it happen Immediate priorities Refreshed 5 year strategy Capability Review Sector information architecture (model) Sector IT governance Key business drivers Information strategy Leitch 14- 19 reform Varney Gilbert review Identity management Government Connect Integrating front line systems DfES information management Council of CIOs Information Standards Board

15. Information Strategy Sector information architecture (model) Sector IT governance  Council of DfES Group CIOs  Information Standards Board Identity management  Personalising services  Unique educational identifier Integrating front line systems  Government Connect:  Making ECM possible across education and children’s services  Encouraging incremental change: e.g. Gateway to educational services DfES information management

16. Stakeholder engagement Information strategy released Information model published Contract for technical support Joint governance with NDPBs DfES Group CIO Council - first meeting DfES agreement with Govt Connect on use in sector Identity Management Feasibility study to evaluate options 2007 J F M A M J J A S O N D Implementation begins Common information standards Technical support for ISB Integrating front line systems Sector IT governance Information Management in DfES ISB fully operational Information strategy and model Consultation complete Implementation IMAP (action plan) drawn up Information strategy - immediate actions Joint info strategy in place

17. Modelling Sector information architecture: Processes / Users – Context Diagrams Show all the business processes that have been modelled Shows which actors participate in which processes

18. How – Process Models Show the detailed process steps, actors, information and services for each use case in the context diagram Modelled using standard Business Process Modelling Notation (BPMN)

19. What Data – Information Models Show the relationships between the different types of information used across the system – the Entity Relationship Models

20. What Data – Information Models Show how the information flows through the system – e.g. the Learner Record Lifecycle

21. What Functions – Service Models Show the functional services that are provided within the education system Show how they are organised by type or sector; As-Is and To-Be versions and the gaps between them

22. Incremental change – from Free school meals to education gateway FSM System HMRC DWP Home Office LA FSM Backoffice School FSM Backoffice Secure interface Online FSM Authentication Potential Interface

23. Apply for school clothing grant Apply for transport grant Apply for free school meals Point Solutions? Risk of developing “Swim Lane” solution

24. Incremental change – An example: Starting and Attending School School Meals School Clothing Transport School Music Advice Free School Meals AdviceTransport Grants Courses Music Fees Uniform Requirements Grants Attainment Attendance Opening dates School dinner menu

25. Education gateway: Partners  LA Online FSM system  DfES FSM system  Secure interface – between the LA Online FSM system and the DfES FSM system Government Connect authentication  Multiple access channels – standard web browsers and Digital TV  Several Government Departments  Inclusion  Empowerment and engagement  Cabinet Office, DfES, LA, Government Connect Partnership

26. Information strategy - the proposition DfES National bodies Front line leadership Front line workforce Children, parents, learners Better management information - more integrated, more real-time Savings in IT investment through reduced duplication Savings through more efficient administration Better service delivery - more modern, joined-up and personalised to the individual Richer information about each individual to meet their needs better Upfront investment and risk modest … based on convergence and integration from current systems