1. Item 4T Art in the Square Event Community Events Participation Agreement Jill Cherry Marketing & Tourism Coordinator Economic Development Department

2. City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. unrivaled quality in everything that we do. Fulfill Our Mission Live Our Core Values PromoteLearning and Growth ProvideFinancialStewardship Serve Our Customers C1 Achieve the highest standards of safety and security C3 Provide attractive and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment C2 Provide travel convenience within City and region B6 Optimize use of technology B1 Achieve best-in-class status in all City disciplines B5 Improve performance of delivery and operational processes B4 Provide high quality customer service B2 Collaborate with select partners to implement service solutions F1 Adhere to financial management principles and budget F3 Achieve fiscal wellness standards F4 Establish and maintain effective internal controls F2 Invest to provide and maintain high quality public assets Manage the Business Safety and Security L2 Enhance leadership capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward high performers C5 Promote opportunities for partnerships and volunteer involvement Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork B3 Enhance resident quality of life and business sustainability through tourism L5 Empower informed decision- making at all levels in the organization Infrastructure QualityDevelopment Mobility Performance Management and Service Delivery Partnerships and Volunteerism

3. 3 Community Event Participation Policy Approved by City Council on October 21, 2008Approved by City Council on October 21, 2008 Established criteria to evaluate applications for city participation in community eventsEstablished criteria to evaluate applications for city participation in community events $50,000 was budgeted$50,000 was budgeted

4. 4 Art in the Square Event Application: Southlake Women’s ClubApplication: Southlake Women’s Club Event Date: April 23, 2010 - April 25, 2010 in Southlake Town Square & Rustin Pavilion.Event Date: April 23, 2010 - April 25, 2010 in Southlake Town Square & Rustin Pavilion. Art in the Square is a three day annual fundraising event with proceeds designated for various local charities.Art in the Square is a three day annual fundraising event with proceeds designated for various local charities.

5. 5 Art in the Square Event The application identifies the staffing and equipment necessary to support the event.The application identifies the staffing and equipment necessary to support the event. The costs for all other staff have been estimated and included in the totals.The costs for all other staff have been estimated and included in the totals.

6. 6 Art in the Square Event Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City.Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City. Request will be based on actual costs incurred,Request will be based on actual costs incurred, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00. Responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event.Responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event.

7. 7 Art in the Square Event In accordance with the Council adopted Community Event Participation Policy –Staff recommends approval of the Participation Agreement with the Southlake Women’s Club for the Art in the Square 2010 event, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00.

8. Questions? Jill Cherry (817) 748-8652