1. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Seminar Option 2 For students who cannot attend the seminar, answer the questions below on the material covered in the seminar and unit reading. Your response should be composed in complete sentences and paragraphs in MS Word and be 200-300 words in length. 1)Why might a health care facility choose to file paper records using the terminal digit filing method rather than the straight numeric method? 2) Discuss the advantages and disadvantages of centralized and decentralized filing system. Seminar: Chapter 7, PP. 205-233

2. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Reading Read Chapter 7, pp. 205-233 Please review the PowerPoint slides

3. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Assignment Laboratory Manual exercises 7-1, pp. 61-62; 7-2, pp. 64-65; and 7-3, pp. 66-67. Doc Sharing File: Essentails_Chapter7.pdf Essentials Lab, Chapter 7 Continue work on your term project. It will be due in unit 8.

4. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Assignment LAB ASSIGNMENT 7-1 Straight Numeric and Terminal-Digit Filing OBJECTIVES At the end of this assignment, the student should be able to: Sequence patient record numbers in straight numeric filing order Sequence patient record numbers in terminal-digit filing order Overview In straight numeric filing, records are filed in strict chronologic order according to patient number, from the lowest to the highest number. Terminal-digit filing is used in health care facilities that assign six-digit patient numbers because the number can be easily subdivided into three parts: primary, secondary, and tertiary digits. This assignment will familiarize the student with organizing patient numbers according to the straight numeric and terminal-digit filing order.

5. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Assignment LAB ASSIGNMENT 7-2 Calculating Record Storage Needs OBJECTIVES At the end of this assignment, the student should be able to: Calculate record storage needs Determine the number of shelving units needed to store patient records Overview When purchasing file equipment, the number of filing units for purchase must be predetermined. This assignment will familiarize the student with calculating record storage needs and determining the number of filing units needed.

6. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Assignment LAB ASSIGNMENT 7-3 Guiding Terminal-Digit Files OBJECTIVES At the end of this assignment, the student should be able to: Calculate the number of file guides needed for a terminal-digit filing system Determine the number pattern for terminal-digit file guides Overview File guides are used to facilitate the filing and retrieval of patient records in a file system. This assignment will familiarize the student with identifying the number of file guides needed for file areas, as well as the pattern used to guide the files.

7. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Discussion Please respond to the topic below and then review and respond to two of your classmates. Discuss the purposes of using outguides and performing periodic audits of the file area.

8. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Chapter 7 Numbering & Filing Systems and Record Storage & Circulation

9. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Numbering Systems Serial numbering Unit numbering Serial-unit numbering

10. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Filing Systems Alphabetic filing Numeric filing Terminal digit filing Middle digit filing

11. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Filing Equipment Open shelf file Lateral file Movable/compressible file Power filing machines Vertical file Visible file

12. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Open Shelf Filing

13. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Lateral File

14. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Movable File

15. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Power Filing Machine

16. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Vertical File

17. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Visible File

18. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. File Folders Color-coding Fastener position Preprinted information Reinforcing, rounding, and scoring file folders

19. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Filing Controls Charge-out system Chart tracking system Periodic audit of file area

20. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Circulation Systems Pneumatic tube Dumbwaiter Conveyor belt Facsimile machines (fax) Computers

21. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Security of Health Information Secured storage HIPAA regulations Record destruction by natural and man-made disasters

22. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

23. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

24. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

25. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

26. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

27. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

28. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Kaplan Slides

29. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED. Assignment

30. Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.