1. Simple Solution. Brighter Futures. DOCUMENT #11 ECDS EARLY CHILDHOOD DATA COLLECTION March 30, 2016 Texas Education Agency

2. What is the Early Childhood Data System (ECDS)?

3. Click to edit Master title style What is ECDS?  Early Childhood Data System: collection of PK and KG student data  Formerly the Kindergarten Readiness System (KRS)  Student demographic and kindergarten assessment data is collected  First of several core collections that will be integrated into TSDS. 2

4. Click to edit Master title style Who should be reporting ECDS data?  Pre-Kindergarten (PK) ECDS collection is still OPTIONAL for 2015-16:  Public & Private Pre-Kindergarten Programs Only required to report student demographics 3

5. Click to edit Master title style ECDS Collections 2016-17 Kindergarten, Public and Private Pre-K Collection Summary Highlights:  All ECDS Collections will be opened from 8/1/2016 to 8/20/2017:  Allows for collection of all Pre-K Student demographic and special program data for the school year mandated by House Bill 4.  Pre-K ECDS Reports:  Modifications to existing ECDS reports to assist with verifying and validating record count data. (Group Totals)  Inclusion of Class ID information, PK Curricula, and Teaching Requirements on Pre-K Data Submission report  New report showing PK assessment performance increase  Business validation rules will be included in the ECDS Core Collection screens to assist users with verifying their data before completion their ECDS Collections. 4

6. 2016-17 ECDS Public Pre-K

7. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY:  Transitioning from ECDS Spreadsheets to PEIMS Submission 3 extract to collect Pre-K Demographic and Special Program information  All Public Pre-K programs will be required to submit demographic and special program information.  Public Pre-K programs will no longer submit demographic and special program data through the ECDS spreadsheet  This will prevent double collection of ECDS Demographic and Special Programs Data from both TSDS and PEIMS  Utilize Existing PEIMS data elements for Pre-K ECDS demographic reporting 6

8. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY:  Staff and Class information will now be reported using Service ID 01010000  We are adding PK School Type and Student Instruction Type to PEIMS Sub 3.  Also, we are adding new data element PK Curricula at the course/section level required for HB4 7

9. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY:  Calculation of Instructional Days for Pre-K students in Pre-K Program (PK- SCHOOL-TYPE):  Will use classroom link information and PK-SCHOOL-TYPE to calculate the number of instructional days in a Pre-K program  Pre-K students with less then 80 instructional days in a particular Pre-K program will not be considered when calculating the data on the ECDS Assessment Pre-K Sources report  Business Validations will be added to the ECDS Application to verify that the Pre- K data has the correct values and codes when pulled from the ODS and before being added to the ECDS Data mart.  Ex: Assessment Title is correct, PK Curricula Code, etc. 8

10. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 PUBLIC PRE-K ECDS SUMMARY:  Pre-K Assessment information will still be collected through the TSDS Collection  For LEAs that administer a Commissioner approved BOY and EOY Pre-K Assessment Assessments:  Student Assessment Data and Assessment Meta Data.xml information will be provided by the assessment vendor  Public Pre-K programs where assessment vendors are unable to provide assessment information in.xml format, have the option to use the ECDS assessment worksheet and Converter Tool up until the end of the 2016-17 School Year 9

11. Click to edit Master title style ECDS Public Pre-K Collection 2016-17 HIGH QUALITY PREKINDERGARTEN GRANT PROGRAM ITEMS:  For those Public Pre-K programs that are approved for the High Quality PreKindergarten Grant Program, the following NEW data elements will be collected in PEIMS submission 3:  PK-TEACHING-REQUIREMENT: Collected at the Teacher Level Will need an additional early childhood education credential documented in HB4 in addition to their regular teaching credential. (New Data Element and New Code Table)  HIGH-QUALITY-PK-PROGRAM-INDICATOR: Collected at the Course/Section Level 10

12. 2016-17 ECDS Kindergarten

13. Click to edit Master title style ECDS Kindergarten Collection 2016-17 KINDERGARTEN ECDS SUMMARY:  Transitioning from KINDER ECDS Spreadsheets to PEIMS submission 3 extract to collect Kindergarten demographic and special program information  This will prevent double collection of ECDS Demographic and Special Programs Data from both TSDS and PEIMS  Utilize existing Data elements in PEIMS submission 3 for collection of ECDS items.  Ex: (Use E1064 HISPANIC-LATINO-CODE instead of E1375 HISPANIC-LATINO-ETHNICITY)  Allows for both Kindergarten and Pre-Kindergarten demographic and special program information to be processed at the same time during the PEIMS submission 3 collection 12

14. Click to edit Master title style ECDS Kindergarten Collection 2016-17 KINDERGARTEN ECDS SUMMARY:  Classroom linking of KG teacher, KG Student and KG assessment information:  Collected at the Course/Section Level for the 1 st time through PEIMS submission 3 data  Use existing data elements in PEIMS submission 3 collection to link teacher, student, assessment information  Homeroom Indicator will be used to designate the KG teacher who administered the Commissioner approved assessment  Business Validations will be added to the ECDS Application to verify that the Kindergarten data has the correct values and codes when pulled from the ODS, and before being added to the ECDS Data mart 13

15. Click to edit Master title style ECDS Kindergarten Collection 2016-17 KINDERGARTEN ECDS SUMMARY:  Commissioner approved Kindergarten Assessment Data will be collected in the TSDS collection during the spring time frame using one of the following:  Student Assessment Data and Assessment Meta Data.xml information will be provided by the assessment vendor  Kindergarten LEAs where assessment vendors are unable to provide assessment information in.xml format, have the option to use the ECDS worksheet and Converter Tool up until the end of the 2016-17 School Year. 14

16. 2016-17 PEIMS Reporting Changes

17. Click to edit Master title style  The Classroom Link Data collection will be expanded to include grades Pre- Kindergarten and Kindergarten.  The Prekindergarten and Kindergarten students will not be included in the Student Assessment Data Portal. 16 High Quality PK Program/ECDS PEIMS Reporting

18. Click to edit Master title style  The Pre-Kindergarten and Kindergarten Service IDs from C022 will be reportable in the 2016-2017 school year.  PK and KG students will be reported with all course sections completed and not completed with a Pass/Fail Credit Indicator Code of 00 – Not Applicable. 17 High Quality PK Program/ECDS PEIMS Reporting

19. Click to edit Master title style New Data Elements for Classroom Link Data Reporting:  E1558 – Student Instruction – Indicates the PK student type of instruction.  Student Instruction is only reported from Pre- Kindergarten Service IDs.  Student Instruction is supported by PEIMS code table C210 – Student Instruction Type Code 18 High Quality PK Program/ECDS PEIMS Reporting

20. Click to edit Master title style C210 – Student Instruction Type Code 01 - Full Day 02 - Half Day - Morning 03 - Half Day -Afternoon 19 High Quality PK Program/ECDS PEIMS Reporting

21. Click to edit Master title style New Data Elements for Classroom Link Data Reporting:  E1555 – PK–SCHOOL-TYPE - Indicates the PK program that is offered at the campus.  PK School Type is only reported from Pre- Kindergarten Service IDs.  PK School Type is supported by PEIMS code table C209 – PK School Type Code. 20 High Quality PK Program/ECDS PEIMS Reporting

22. Click to edit Master title style C209 – PK School Type Code 01 - Non-Public Pre-K Head Start 02 - Public Pre-K 05 - Non-Public Pre-K Licensed Child Care 07 - Public Pre-K Head Start 08 - Public Pre-K Licensed Child Care 09 - None 99 - Other 21 High Quality PK Program/ECDS PEIMS Reporting

23. Click to edit Master title style New Data Elements for Classroom Link Data Reporting:  E1579 – PK–CURRICULA - Indicates curricula used in the district’s prekindergarten program. TEC 29.1532(c)(6).  PK Curricula is only reported from Pre-Kindergarten Service IDs.  PK Curricula is supported by PEIMS code table C206 – PK-CURRICULA-CODE. 22 High Quality PK Program/ECDS PEIMS Reporting

24. Click to edit Master title style C206 – PK Curricula Code 01 - The Texas DLM Early Childhood Express 02 - Opening the World of Learning: Texas Comprehensive Pre-K 03 - Scholastic Big Day for PreK Texas Program 04 - HighScope Preschool Curriculum and Assessment 23 High Quality PK Program/ECDS PEIMS Reporting

25. Click to edit Master title style C206 – PK Curricula Code (continued) 05 - Frog Street Pre-K Texas System 06 - Teaching Strategies System for Pre-K, Texas Edition 07 - We Can! Texas Classroom System 99 - Other 24 High Quality PK Program/ECDS PEIMS Reporting

26. Click to edit Master title style New Data Elements for Classroom Link Data Reporting:  E1580 – HIGH‐QUALITY‐PK‐PROGRAM‐INDICATOR - Indicates campus participation in the High Quality Grant Program Funding at an LEA if the district meets all program standards required under subchapter TEC 29.166(b). 25 High Quality PK Program/ECDS PEIMS Reporting

27. Click to edit Master title style New Data Elements for Classroom Link Data Reporting:  High Quality PK Program Indicator is only reported from Pre-Kindergarten Service IDs.  High Quality PK Program Indicator is supported by PEIMS code table C088 – Participation-Code. 0 – Student Does not Participate 1 – Student Does Participate 26 High Quality PK Program/ECDS PEIMS Reporting

28. Click to edit Master title style Classroom Aides are reportable as being assigned to a Prekindergarten Course Section.  PEIMS Code Table C180 - Class Role has a new code to collect this data.  04 - PK Classroom Aide - Indicates that the Classroom Aide (Role Id 033) serves the Teacher of Record on a regular or irregular basis in the Pre- Kindergarten classroom. (Valid for Submission 3 only.) 27 High Quality PK Program/ECDS PEIMS Reporting

29. Click to edit Master title style Classroom Aides are reportable as being assigned to a Prekindergarten Course Section.  Role ID 033 is added to the Classroom Link Data Collection as a valid role, but is only valid for the Pre- Kindergarten Service ID course sections.  Staff reported with Role ID 033 must be reported with Class Role 04 - PK Classroom Aide. 28 High Quality PK Program/ECDS PEIMS Reporting