1. TOPSpro Report Setup CASAS Summer Institute June 25, 2009

2. Agenda for TOPSpro Report Setup  TOPSpro Reports menu  TOPSpro New Report Setup Window  Options tab Save as PDF or XLS File Special Options Report Sort Order/Page Sort Order  Demographics, Entry, & Update Filters  Drop Reasons/Item List  Report Series  Report Locator Wizard  Resources using TOPSpro reports

3. TOPSpro Reports Menu  The TOPSpro menu features ten categories to display the 150+ reports.

4. TOPSpro Reports Menu  Demographics contains reports that display student demographic information such as gender, race, ethnicity, and age. The reports derive most of this information from the Student Record.  Entry & Update Information includes non-demographic data from the Entry and Update Records, such as progress in personal goals and labor status.  Test Scores & Competencies includes reports that display a variety of information from students’ test results.  Learning Gains reports document student progress from one test to another.  Consumer Reports contains reports available in POWER, a performance- based assessment for individuals with developmental disabilities.  EL Civics (California only) includes information specific to English Literacy and Civics (EL Civics) funded agencies.  Data & Class Management features a variety of reports that enable data administrators to effectively monitor and troubleshoot problems with their database.  State Reports includes those that are specific to a particular state, such as the Iowa CASAS-level certification, or the California Payment Points reports.  Federal Reports has information pertaining to National Reporting System (NRS) standards.  Query Maker is a tool for extracting meaningful information from your computer database to execute and create your own designed reports.

5. TOPSpro Report Setup Window Date Range Mover Buttons 8 Tabs The New Report Setup window opens every time you open any TOPSpro report.

6. Date Range refers to the record dates you want the report to include. TOPSpro will automatically input the dates of your default Program Year. You can manually delete or add dates to any of the fields if you like. Report Setup Window

7. Activity Dates refers to the date of record. Scan Dates refers to the date the record was scanned into the database. Report Setup Window

8. Click the Mover buttons to filter the report. For example, click Site to select specific sites to include in the report. Your default Agency and Site will automatically enter in these fields. Report Setup Window

9. Each Report Setup window has eight tabs: Student Consumer Options Demographic Filters Entry Filters Update Filters Drop Reasons Report Series Report Setup Window

10. Student Tab The Student tab opens by default and includes the most familiar features. You set most initial parameters for your report here. It includes Date Range and the mover buttons.

11. The Consumer tab applies only to agencies that use the POWER assessment for learners in a program for individuals with developmental disabilities. Consumer Tab

12. Options enables you to take several measures to modify the structure, output, or display of your report. Options Tab

13. Report Output lets you decide whether to generate a hard copy of the report using your printer, a pdf file, or in xls format such as Excel. Options Tab

14. Report Output  You can create an Adobe PDF file of any TOPSpro report

15. Report Output  You can create an XLS file for use in programs such as Excel in selected TOPSpro reports

16. Use Report Title to modify information on the title of the report. Options Tab

17. Student Print Option modifies the display of student information on the report. Options Tab

18. Special Options varies from report to report. Check the boxes to manipulate how TOPSpro displays the information on the report. Options Tab

19. Report Sort Order determines how TOPS allocates information across the multi-page report. Options Tab To change Report Sort Order and Page Sort Order, place the mouse inside the gray boxes. Page Sort Order arranges information within a single page.

20. Demographics Filters Demographics Filters enables you to filter reports according to demographics fields on the Student Record.

21. Entry Filters Entry Filters enables you to filter reports according to specific variables on the Entry Record.

22. Update Filters Update Filters enables you to filter reports according to specific variables on the Update Record.

23. In Entry & Update Filters, click the checkbox next to the heading to select a category, and the boxes next to each listing for specific selections. Entry & Update Filters

24. Demographics, Entry & Update Filters 1.If more than one element is selected across variables, for example, Family Literacy and TANF, then a student must have marked both in order to be reported. 2.If more than one element is selected within a variable, for example, Veteran and Disabled, then a student could mark either one or both. 1. 2.

25. Drop Reasons allows you to select or de-select certain conditions for a report such as Federal or State mandated requirements. In some reports this also appears as Item List. Drop Reasons

26. Use the mover arrows to select or de-select particular drop reasons. Drop Reasons

27. Item List Tab Data Integrity reports have an Item List tab where you can modify your report to include or exclude specific DIR items.

28. Report series appears in selections that display two or more reports. Report Series Tab

29. Click the check boxes next to the available reports you want to display. Report Series Tab

30. Report Locator The new Report Locator enables users to launch reports from a central location and organize TOPS reports into different categories.

31. Report Locator The Locator also allows you to save your most frequently used reports.

32. TOPSpro Help Feature Click Help – Contents - Reports

33. Report Documentation  The Report Documentation folder contains detailed Word and PDF files of all 150+ TOPSpro reports.

34. Thanks for participating in TOPSpro Training!!