1. Steps in development of action plans ITC-ILO/ACTRAV Course A3 – 01269 Trade Union Training on Information Management for Trade Union Organization, Research and Education (Asia-Pacific- English) 9-25 March 2009

2. 2 Translating ideas into proposals for action programmes Guidelines for writing action programme proposals

3. 3 Organization: SUMMARY PROJECT OUTLINE (SPROUT) Project Title : Tentative Duration : Starting Date : / /2008 (indicative) Geographical Coverage : Project Language : Executing Organization/Unit : Preparation date : (first draft) Author :

4. 4 Contents 1. Background & Justification Background & Justification Background & Justification 2. 2. Target Group & Parties involved Target Group & Parties involved 3. 3. Development Objectives Development Objectives 4. 4. Immediate Objectives Immediate Objectives 5. 5. Key Outputs/Direct Results Key Outputs/Direct Results 6. 6. Activities Activities 7. 7. Main Inputs Main Inputs 8. 8. Indicators of Achievement Indicators of Achievement 9. 9. Management of Risks Management of Risks 10. 10. Monitoring/Reporting/Evaluation Procedures Monitoring/Reporting/Evaluation Procedures 11. 11. Preliminary Budget Proposal Preliminary Budget Proposal

5. 5 Contents 1. Background & Justification Background & Justification Background & Justification 2. 2. Target Group & Parties involved Target Group & Parties involved 3. 3. Objectives Objectives 4. 4. Activities Activities 5. 5. Main Inputs Main Inputs 6. 6. Indicators of Achievement Indicators of Achievement

6. 6 Background & Justification Background & Justification What is the socio-economic context? Priority problem(s), needs & strategy for tackling them. + Gender analysis Any prior or ongoing activities by your union to address the above problem(s) and indicate how the project fits into the broader program/policy of the Union. Describe the project's link with International Labour Standards. Project should, if possible, contain practical measures to promote ILS.

7. 7 Target Group Describe the Target Group Main partners involved in the implementation Any coordinating mechanism envisaged? If necessary, differentiate project interventions according to the various socio-economic roles and needs of the target groups particularly between men and women.

8. 8 Development Objectives Long term, over all aim. Project contributes to it. Can be more than one. The identification of this higher objective helps to assess the economic, social and political relevance of the project’s immediate objective(s) and the appropriateness of the project in the light of the priorities of the workers movement/country. This work-plan will contribute to achieving the following: 1. 1. 2. 2.

9. 9 Immediate Objectives End of the project situation. What the project aims “to achieve” Do not describe an immediate objective using verbs such as: "to study“; "to assist“; "to discuss“; "to research“; "to stimulate“; to raise" awareness“; Such verbs indicate activities rather than objectives Immediate objective must be: Specific; Measurable; Achievable; Realistic; Time-bound.

10. 10 Immediate Objectives (contd) Example: institutional development project: At the end of the project a... (workers' organisation, institute, etc.) will have been established [or strengthened] and is capable of providing the following services … (or perform the following tasks) … for (identify the clients including age, sex and other characteristics). OR use (in case of direct support project): At the end of this project, the following result(s)/ situation(s) will be achieved: ……... ……...

11. 11 Key Outputs/Direct Results Products resulting from the Project; depend usually on the immediate objectives Ex: The number of trainers trained (male? female?), new programs designed, reports published, Number of employment opportunities created, a number of men and women trained, credit schemes established, (1) For Immediate Objective 1 …...... …...... (2) For Immediate Objective 2 …...... …......

12. 12Activities Inputs of the project are transformed into outputs through activities; List the activities in chronological/ strategic/ logistic order. Organize activities to ensure participation of women; In order to ensure appropriate linkages between the immediate objectives, outputs and activities, it is recommended that they be presented in the following way:

13. 13 Activities (Contd) Immediate objective 1: … Output 1.1: … Activity 1.1.1:, 1.1.2, etc. Output 1.2: … Activity 1.2.1, 1.2.2, etc. Immediate objective 2: … Output 2.1: … Activity 2.1.1, 2.1.2, etc.

14. 14 Main Inputs Main resources necessary to implement the proposed activities? Human, financial, Organizational, Others; More details on financial – sources of funds.

15. 15 Indicators of Achievement It is the changes that the project will bring about. Evidence to assess the progress made towards achieving immediate objectives; Often, more than one indicator would be required to assess this progress. (1) For Immediate Objective 1 …...... …...... (2) For Immediate Objective 2 …...... …......

16. 16 Management of Risks Potential Risk Possible Response Risk 1 Risk 2 Risk 3

17. 17 Monitoring / Reporting / Evaluation Procedures Preparation of annual/monthly workplans Preparation of annual/monthly workplans Monthly/6 monthly progress reports Monthly/6 monthly progress reports Self evaluation (could be six monthly or annual) Independent evaluation Independent evaluation

18. 18 Preliminary Budget Proposal Main Item Local Currency US$ Total:

19. 19 Any Questions?