1. Registered Student Organizations (RSO’s) Orientation ASUI Student Organizations

2. What is ? Online community that unites campus and serves as a guide to student involvement A way to manage organization records, share important documents, communicate with members, plan and publicize events, track hours and attendance, collect dues, and significantly reduce paperwork What is expected of your organization on Update profile information Update officers when they change Manage your join options to watch for students interested in joining your club

3. Student Organization Councils Why Councils? To bring the leadership from the 6 different types of Student Organizations together to meet, talk and collaborate with other organizations with similar missions. The councils shall convene twice each semester, share the happenings of their organization, program together and approve/disapprove new student organization requests. How often do they meet? Twice a semester Requirements? Send a representative from your organization to each meeting. List of Councils: Community Service and Civic Action Groups Multicultural/Cultural Groups Professional Groups Academic Groups Special Interest Groups Faith-Based Group

4. Resources/Benefits Take- out Sessions Take- out Sessions Take- out Sessions Take- out Sessions Leadership Programs Leadership Programs Leadership Programs Leadership Programs ▫ Leadership Library Advisor Brown Bags Advisor Brown Bags Advisor Brown Bags Advisor Brown Bags Service Projects Service Projects Service Projects Service Projects Handouts Handouts Handouts Professional Staff Professional Staff Room Reservations Room Reservations Room Reservations Room Reservations Funding available through Student Org Funding Board Funding available through Student Org Funding Board Funding available through Student Org Funding Board Funding available through Student Org Funding Board Mailbox Mailbox ASUI Student Org Center ASUI Student Org Center Storage Storage Student Achievement Awards Student Achievement Awards Student Achievement Awards Student Achievement Awards Senators – Living Groups Senators – Living Groups Banner Printing – 2free Banners and 1 free poster (self designed) Banner Printing – 2free Banners and 1 free poster (self designed) Get Involved Fair Get Involved Fair Our website: uidaho.edu/studentorgs Our website: uidaho.edu/studentorgs uidaho.edu/studentorgs

5. Advertising  Flat Screens Commons & SUB Commons & SUB Commons & SUB Commons & SUB Campus Rec Campus Rec Campus Rec Campus Rec  Table Tents  Banners Poster Machine Poster Machine Poster Machine Poster Machine  Student Planner  Festivals & Fairs Palousafest Palousafest Get Involved Fairs Get Involved Fairs Vandal Friday Vandal Friday ASUI Calendar ASUI Calendar ASUI Calendar ASUI Calendar Vandal Entertainment Movies, email VE@uidaho.edu Vandal Entertainment Movies, email VE@uidaho.edu News & Events Submission News & Events Submission News & Events Submission News & Events Submission Residence Halls Movies – email RHA@uidaho.edu Residence Halls Movies – email RHA@uidaho.edu Group Website - OrgSync Group Website - OrgSync Facebook Facebook Tabling Tabling Tabling Argonaut - Discounted Argonaut - Discounted Argonaut KUOI KUOI KUOI Table Tents Table Tents Table Tents Table Tents VandalSync Calendar VandalSync Calendar VandalSync Calendar VandalSync Calendar

6. Advertising  Chalking Must obtain permission from facilities Must obtain permission from facilities Facility and space reservations Facility and space reservations Facility and space reservations Facility and space reservations landscape@uidaho.edu landscape@uidaho.edu landscape@uidaho.edu Two weeks notice Two weeks notice General Regulations with Chalking General Regulations with Chalking ○ No space larger than 10’ x 10’ may be chalked. ○ No solid images… just a message scribed on horizontal concrete. ○ Amount of locations to 6-8 spots on campus per event ○ Must be at least 25 feet away from any building entry, so that chalk dust isn’t carried into buildings. ○ No vulgar/offensive/fighting words type verbiage is allowed.

7. Catering Campus Dining Services – Sodexo Campus Dining Services – Sodexo Campus Dining Services Campus Dining Services ▫ If it is open to the public, you must use campus dining, student organizations can purchase food at a lower cost than anyone else. Email catering@uidaho.edu to make your request catering@uidaho.edu ▫ If it is private you don’t have to, ie club meeting ▫ Bake sales are permissible IF goods are purchased from a store i.e. Safeway, Winco Krispy Kreme ▫ Campus dining will work with you to create food for a cultural event. Contact catering@uidaho.edu 30 days before your event. catering@uidaho.edu ▫ Catering requires 75% of the cost down 2 weeks before the event and final payment at the event Alcohol at other venues on campus must be approved Alcohol at other venues on campus must be approved Alcohol at other venues on campus must be approved Alcohol at other venues on campus must be approved

8. Funding Board Bank Account Bank Account Bank Account Bank Account EIN EIN EIN Student Org Funding Board Student Org Funding Board Student Org Funding Board Student Org Funding Board Eligible for up to $2,000

9. Fundraising Concessions for Basketball Concessions for Basketball University Support Services University Support Services ▫ aprilb@uidaho.edu Applebee’s - Pancake Feed Applebee’s - Pancake Feed Pizza Hut – Store Manager Pizza Hut – Store Manager Could your club provide a service? Could your club provide a service? Raffles The UI is not responsible for any raffles held by any student organizations. Therefore, its name shall not appear on any raffle documents.

10. Risk Management International Travel International Travel International Travel International Travel General Liability - 3 rd party coverage General Liability - 3 rd party coverage Risk Management Office – risk@uidaho.edu Risk Management Office – risk@uidaho.edurisk@uidaho.edu ▫ uidaho.edu/risk ▫ Risk Waivers Risk Waivers Risk Waivers

11. Trademarks and Licensing The University of Idaho, (UI), logos are registered trademarks of the university. UI trademarks include, but are not limited to, the words “Idaho,” “Vandals”, “University of Idaho,” “Idaho Vandals,” the initials UI and logos such as the block “I” Vandal, the Vandal script mark, Joe Vandal, and the official UI seal. This policy applies to all UI marks. The University of Idaho, (UI), logos are registered trademarks of the university. UI trademarks include, but are not limited to, the words “Idaho,” “Vandals”, “University of Idaho,” “Idaho Vandals,” the initials UI and logos such as the block “I” Vandal, the Vandal script mark, Joe Vandal, and the official UI seal. This policy applies to all UI marks. All uses of UI trademarks on products require prior approval from the Trademark & Licensing office, (UITL), even if the proposed uses do not involve the sale of a product; i.e. promotional items for conferences or meetings, items for fundraisers, gifts, etc. Any product bearing UI trademarks must be purchased from licensed manufacturers. Using an officially licensed company to manufacture a product ensures that the company has provided the correct product liability insurances and signed UI’s code of conduct agreement. For a list of licensees please contact the UITL office. All uses of UI trademarks on products require prior approval from the Trademark & Licensing office, (UITL), even if the proposed uses do not involve the sale of a product; i.e. promotional items for conferences or meetings, items for fundraisers, gifts, etc. Any product bearing UI trademarks must be purchased from licensed manufacturers. Using an officially licensed company to manufacture a product ensures that the company has provided the correct product liability insurances and signed UI’s code of conduct agreement. For a list of licensees please contact the UITL office. Use of a University mark with an organization implies association with UI. Therefore, only Registered Student Organizations (RSO’s) are allowed to use UI trademarks in conjunction with their organization’s name. RSO’s may not assign trademark usage rights, or otherwise grant permission, to any other internal or external entity for any purpose without prior review and approval by the UITL Use of a University mark with an organization implies association with UI. Therefore, only Registered Student Organizations (RSO’s) are allowed to use UI trademarks in conjunction with their organization’s name. RSO’s may not assign trademark usage rights, or otherwise grant permission, to any other internal or external entity for any purpose without prior review and approval by the UITL

12. Trademarks and Licensing Cont. As RSO’s are not part of UI, organizations may not use “University of Idaho” at the beginning of their organization name or “…of University of Idaho” at the end of their organization name, unless funding is received directly from a university department. RSO’s may use “at University of Idaho” or “UI Chapter” at the end of the organization’s name if the organization is affiliated with a national or regional organization. “Vandal(s)” can only be used with the addition of “Club” at the end of the name. As RSO’s are not part of UI, organizations may not use “University of Idaho” at the beginning of their organization name or “…of University of Idaho” at the end of their organization name, unless funding is received directly from a university department. RSO’s may use “at University of Idaho” or “UI Chapter” at the end of the organization’s name if the organization is affiliated with a national or regional organization. “Vandal(s)” can only be used with the addition of “Club” at the end of the name. UITL is the primary contact for logo utilization. They work in conjunction with University of Idaho Communications and Marketing and the Athletic Department in overseeing the appropriate use of UI trademarks. For further details contact UITL at 885-4007 or schen@uidaho.edu. UITL is the primary contact for logo utilization. They work in conjunction with University of Idaho Communications and Marketing and the Athletic Department in overseeing the appropriate use of UI trademarks. For further details contact UITL at 885-4007 or schen@uidaho.edu.schen@uidaho.edu

13. Important Contacts  ICSU-rooms@uidaho.edu (Reserving rooms) ICSU-rooms@uidaho.edu  ICSU-display@uidaho.edu (Reserving tents, banners, commons/SUB display screens) ICSU-display@uidaho.edu  Landscape@uidaho.edu (Chalking) Landscape@uidaho.edu  Risk@uidaho.edu (Risk management) Risk@uidaho.edu  Kstrong@uidaho.edu (Campus rec display screens) Kstrong@uidaho.edu  asui-clubs@uidaho.edu (General questions) asui-clubs@uidaho.edu  schen@uidaho.edu (Logo utilization) schen@uidaho.edu