4. Financial Administration Finance is the lifeblood of every business. As personnel and materials which are necessary for the functioning of any office, industry and enterprise, can be made available through money. Hence finance plays an important role in the business. The term Financial Administration consist of two words ‘Finance’ and “administration’….We have defined finance.

5. Administration refers to organization and management of collective human, efforts in the pursuit of a conscious objective. The word “financial administration” refers to a set of activities which are related to making available money to the various branches of an organization to enable it to carry out its objectives.

6. This objectives lead to the definition of JAZE Gaston. He defined “financial administration as part of government organization which deals with the collection, preservation and distribution of public revenue and expenditure, with the management of credit operation on behalf of the state and with the general control of the financial offers of public household”

7. Purchasing refers to the buying of goods, equipment, material and supplies, as long as that purchase is not made in connection with a public works project. Some agencies have list of vendors used when it was not a formal competitive bidding. To make a purchase using the vendor list, an agency should secure quotes from at least three of the vendors on the list. If possible and award the contract to the lowest responsible bidder.

8. PROCESSES OF ADMINISTRATION A) Procedures 1)Centralization, 2)Decentralizations 3)Out sourcing B) Activities In Administration 1) Study leave 2) Promotion- placement 3) Leave of absence 4) Retirement 5) Cash advance 6) Pay roll

9. Bottleneck. Fund release form is not strictly adhered to. Budgetary provision ( Virement). Using the same request to seek approval for two things (Honorarium, feeding and Accommodation) Challenges Non adherence to stipulated days for cash advances. Funding Non provision in the budget Attachment of wrong document Letters are not copied to Directorate of Audit on time. Urgency

10. Way Forward -Adherence strictly to cash advance instructions. -Prompt delivery of letters to Directorate of Audit. -Establishment of Directorate of Procurement -Think and apply on time. -Prompt delivery of letter of award to all the units. -Enforcement of verification exercise by Directorate of Audit. -Specification in detail by end user item that is demanded for. -Expert in a field should be considered before awarding contract or supply because of technical knowhow.

11. GOD BLESS YOU.