1. Active Data Management Plans (ADMP) - Helen Glaves British Geological Survey

2. Data Management Plans: Current practice Created at proposal stage Do not evolve Short / limited information Only fulfil requirement of the funding agency Difficult to monitor No appreciation of potential value Image: Queens University, Belfast

3. DMP: ideal scenario Started at project planning stage Evolves throughout the data life cycle Fundamental for data management, archiving, preservation and re-use Available on-line & searchable Can to be monitored by funders

4. Active Data Management Plan: evolution Proposal Acquisition/ creation Handover Preservation & Re-use DataRough ideas Increasingly detailed CompleteContinuing MetadataRough ideas Increasingly detailed CompleteContinuing RightsFairly firmVery detailedCompleteContinuing DistributionFairly firm Increasingly detailed CompleteContinuing ArchiveInitial ideas DecidedContinuing (Adding) value Initial ideasMore detailed Much more detailed Review process

5. DMP: planning/proposal phase Basic project information Data types/volumes Levels of data (raw, Level 0 etc.) Standards Formats Repository

6. DMP: data creation / acquisition Data volumes/rates of collection Levels (raw, Level 0 etc.) Processing: software/calibration information available Provenance Who When Representation Information (OAIS)

7. Data hand-over (repositories) Data should be submitted to a repository May be involved in decisions on data acquisition/processing, preservation and re-use Negotiated handover including: List of data/metadata/ supporting information to be supplied Access rights/restrictions on the data/ embargo periods Potential requirements for re-use Mechanism for hand over

8. Preservation Ensures continued availability of the data for re-use Specific information needs to be recorded and stored to ensure preservation Preservation strategy should also be developed

9. DMP: Re-use/adding value Support future re-use of the data Provide guidance on how best to publish the data Reproducibility: increasingly important for validation/trust

10. DMP: monitoring Active DMP requires monitoring throughout data lifecycle Necessary for both data managers and funding agencies Monitoring can include: Check lists for QC of the DMP Compliance Requires suitable tools to automate the process Evaluation: expert & non-expert

11. David Giaretta 2015

12. RDA Active Data Management Plan IG More information: https://rd-alliance.org/groups/active-data- management-plans.html Co-chairs: David Giaretta (Alliance for Permanent Access) Helen Glaves (British Geological Survey) Kevin Ashley (Digital Curation Centre)

13. RDA ADMP IG: mission Act as a focus for discussing requirements for and identifying developments needed to support active (i.e. able to evolve and be monitored) data management planning

14. More information: https://rd-alliance.org/groups/active-data-management- plans.html