1. You always have time for the things you put first!
First Things First
How do you Prioritize Your Time?
You always have time for the things you put first!

2. Can you Relate? Procrastination

3. Learning for today…..
What would you like to get from today’s class?

4. Learning for Today
Review time management matrix and determine how to put first things first
Examine our urgency addiction
Apply first things first concepts to our weekly schedule

5. Managing Your Time
When it comes to managing your time what are some of the challenges standing in your way?

6. Which One Guides You?
The compass represents our visions, values, principles, mission, direction & conscience
The clock represents our commitments, appointments, schedules, goals and objectives

7. Generations of Time Management
Reminders: notes & checklists
Go with the flow
Move to the next day if you don’t get done
Generation 1
Plan and Prep: Calendar, appt. books
Better planning
Goal setting/accomplish more
Generation 2
Plan, prioritize and control
Values, priorities, goals
Generation 3

8. One Activity…
What is the one activity that you know if you did superbly well and consistently would have significant positive results in your personal life?
What is the one activity that you know if you did superbly well and consistently would have significant positive results in your professional life?
Share with a partner

9. The Urgency Addiction 0-25 Low urgency mindset
Strong urgency mindset
Urgency addiction
How much does urgency control your life? Let’s take a quick assessment to determine your tendency for urgency.
If most of your responses are on the low end, the urgency paradigm is probably not a significant factor in your life. If they’re in the middle or toward the higher end, there’s a good chance urgency is your fundamental operational paradigm. If your responses are consistently high, urgency may be more than just the way you see. It may actually be an addiction.

10. The Addictive Experience
Creates predictable, reliable sensations
Becomes the primary focus and absorbs attention
Temporarily eradicates negative sensations
Provides artificial sense of self-worth, power, control, security, intimacy, accomplishment
Exacerbates the problem and feelings it is sought to remedy
Creates loss of relationships
Urgency addiction is a self-destructive behavior that temporarily fills the void created by unmet needs. And instead if meeting these needs, the tools and approaches of time management often feed the addiction. The keep us focused on daily prioritization of the urgent.

11. Urgency
Some of us get used to the rush of handling crises. We get dependent on it for a sense of excitement How does urgent feel?

12. Time Management Matrix

13. Quadrant I I (Represents Urgent and Important)
We need to spend time in quadrant I.
This is where we produce, where we bring our experience and judgment to bear in responding to many needs and challenges, prepare for important meetings, presentations, invest in relationships through deep honest listening
How much time last week, did you spend in Quadrant I?
When you are spending time in Quadrant I, what types of activities are you engaged in?
Quadrant I represents things that are both “urgent” and “important” Here’s where we handle an irate client, meet a deadline, repair a brokendown machine, undergo surgery, help a crying child. If we ignore this quadrant we become buried alive. But we also need to realize that many important activities become urgent through procrastination ot because we don’t do enough prevention and planning. The urgency addiction is hard to break and we won’t reach the 60% quadrant 2 functioning level overnight, but if we start with an awareness of the problem and a resolve to improve, we’ll gradually move towards a more effective and happier life.

14. Quadrant II II (Quadrant of Quality)
Here is where we do our long long-range, planning anticipate and prevent problems, empower others, broaden our minds and increase our skills through reading and continuous professional development, envision how we’re going to spend time with family and friends.
This is where we manage and produce where we bring our experience and judgment to bear in responding to challenges.
Quadrant II does not act on us; we must act on it!
Includes activities that are important but not urgent. Ignoring this quadrant, feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises
Talk a little more about wellbeing The most effective people work in quadrant 2 60%-80% of the time, by prioritizing work demands according to their importance and non-urgency. Not everything you do has to be acted upon immediately. Use thinking time effectively to focus, plan and prioritize your work demands. You will feel less stressed and, in turn, be more effective.

15. Quadrant III
III (Almost the phantom of Quadrant 1: Urgent but not important). This is the quadrant of Deception.
The noise of the urgent creates the illusion of importance. The actual activates are important to someone else. Many phones calls, meeting, and drop-in visitors fall into this category
We spend a lot of time meeting other people priorities and expectations thinking we are really in Quadrant I.

16. Quadrant IV
IV (Not urgent and not important) This is the quadrant of waste. We should not be here, but we escape to survive.
In this quadrant we escape by habitually watching “mindless” TV shows, or gossiping around the water fountain at the work…time wasters. It may have an initial cotton candy feel, but we quickly find there’s nothing there.

17. Think about last week…
Think of your activities last week categorize where you spend your time?
In which quadrant did you spend most of your time?
Participant Guide pg. 5

18. Analyze Your Answers…….
Improving communication with people
Better preparation
Better planning and organizing
Taking better care of self
Seizing new opportunities
Personal development
Empowerment
Most people will find these answers fall into quadrant II, so why aren’t people doing them? What aren’t you doing the things you identified. Probably because they are not urgent. They arent pressing. They don’t act on you, you have to act on them.

19. Living in Box Two We must live intentionally and proactively
Activities centered around relationships, planning for the future, and improving yourself

20. Challenges of living in box II…
Many of us don’t know what’s important to us
Quadrant II is often default mode and can lead to procrastination
What are some of the challenges of living in box two?

21. Create a personal mission statement
Identify past successes
Identify core values
Identify contributions
Identify goals
Write a mission statement
To overcome not knowing what is important to you create a personal mission statement
Steps Toward Personal Mission Statement Development
Step 1: Identify Past Successes. Spend some time identifying four or five examples where you have had personal success in recent years. These successes could be at work, in your community, at home, etc. Write them down.
Try to identify whether there is a common theme — or themes — to these examples. Write them down.
Step 2: Identify Core Values. Develop a list of attributes that you believe identify who you are and what your priorities are. The list can be as long as you need.
Once your list is complete, see if you can narrow your values to five or six most important values.
Finally, see if you can choose the one value that is most important to you.
Step 3: Identify Contributions. Make a list of the ways you could make a difference. In an ideal situation, how could you contribute best to:’
the world in general
your family
your employer or future employers
your friends
your community
Step 4: Identify Goals. Spend some time thinking about your priorities in life and the goals you have for yourself.
Make a list of your personal goals, perhaps in the short-term (up to three years) and the long-term (beyond three years).
Step 5: Write Mission Statement. Based on the first four steps and a better understanding of yourself, begin writing your personal mission statement.

22. Overcoming Procrastination
Make a list
Break projects down
Recognize the onset of procrastination
Eliminate distractions
Reward yourself
Change your thinking from have to-chose to
Keep track of how you spend your time
Block it out
Keep asking what needs to be done next?
Make tasks more enjoyable
While procrastination might not be something you can avoid entirely, becoming cognizant of the reasons why you procrastinate and how to overcome those tendencies can help. By implementing these strategies, you might find that it is easier to put your nose to grindstone and get started on those important tasks

23. What are "first things?"
First things are those things you, personally, find of most worth. If you put first things first, you are organizing and managing time and events according to the personal priorities you establish

24. How to Evaluate Your Week?
What goals did I achieve?
What empowered me to accomplish these goals?
What challenges did I encounter?
How did I overcome them?
What goals did I not achieve?
What kept me from achieving these goals?
What goals should I carry into the next week?
Did I take time for renewal, reflection, and recommitment?

25. One thing I commit to……