1. Ron Enger Southern Oregon Educational Service District Medford, Oregon Cliff Ehlinger Grant Wood Area Education Agency Cedar Rapids, Iowa December, 2006 NAMTC Presents: Policies Are the Foundation for Technology Programs

2. Overview Topics to be covered Why are policies and procedures needed? What technology issues should be covered in policy and procedures? What indicators exist for excellent policies?

3. Reasons for good policies and procedures Provide foundation for planning Establish equity for access Institute secure systems Offer an operational framework Establish balance for information access

4. Planning Technology Plans –Mission, Goals, Vision –Tied to student achievement –Resources Fiscal Human Hardware Software –Training –Maintenance Network Desktop

5. Equitable Access Access to information –Content filters –Spam filters –Acceptable Use –Copyright –Erate requirement –Personal Use

6. Content Filters Reduces inappropriate materials Maintained remotely or locally Updated regularly Respond to local needs –Games –Hate groups –Medical Age Appropriate

7. Spam Filters Reduces unwanted information Normally places spam materials in separate files

8. Acceptable Use Normally required of students, sometimes used with staff Provides an agreement that the user will only use the technology appropriately –No personal use –No copyright infringements –No access through another’s account –No sending or receiving of inappropriate materials

9. Copyright Must follow federal laws and guidelines Unlawful copies must not be produced or copied on district computers. Storing a copyrighted item is copying. Must have license agreement for software Must follow “Fair Use” guidelines –Used for nonprofit educational use –Nature of the work –Amount or substance of the work –Economic effect of the use of the work

10. Erate Must have a current technology plan –Goals –Action Plans –Evaluation –Budget

11. Personal Use Incidental, occasional use Must use in appropriate manner Adhere to copyright laws and licenses Damage or loss is reimbursed

12. System Security System Protection Backup Disaster Recovery Plan Equipment Operational

13. System Protection Viruses and worms –Destroys programs; corrupts files –Negative impact on network Internet Intrusion –Misuse of individual names and IPs Use to send emails from the server –Rewrite programs –Access security systems

14. Backup System –Application programs –Database files –Emails Desktop –Data files –Personal emails –Personal files

15. Disaster Recovery Data –Back up of programs and data –Individual computers and servers –Offsite location required Equipment –Ability to load backed up programs and files Agreement to use secondary equipment Need similar equipment for consistency –Offsite location required

16. Equipment Software protection –Protects against unauthorized uploads –User not able to add files to computer Theft –Insurance for portables –Lockdown machines

17. Operational Desktop Management –Storage of data Internal, disk backup External drive: Requires significant bandwidth –Application upgrades Locally accessed by technician, if locked Loaded remotely Network Architecture –Servers centrally managed

18. Indicators for Excellent Policies and Procedures Provides goal-centered planning Provides agency protection Balance between authority and use Lawful application of copyright issues Written in common, user-friendly language Publicly available

19. Resources Associations –NASB – National Association of School Boards –ISTE - International Society for Technology in Education –NAMTC – National Association of Media and Technology Centers URLs –www.cityofportsmouth.com/school/policies.htm –www.bham.wednet.edu/district/boardpolicies.htm –www.aea10.k12.ia.us –www.soesd.k12.or.us Resources –Copyright – AIME (www.aime.org)

20. Contacts Ron Enger Southern Oregon ESD ron_enger@soesd.k12.or.us (541) 776-8563 Cliff Ehlinger Grant Wood AEA cehlinger@gwaea.org (319) 399-6730