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American Diploma Project Administrative Site Training.

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Presentation on theme: "American Diploma Project Administrative Site Training."— Presentation transcript:

1 American Diploma Project Administrative Site Training

2 Getting Help FAQs Support Center 1-866-688-9555 M-F, 6:00 a.m. - 7:30 p.m., Central Time Email ADP@support.pearson.com

3 Hardware and Software Equal Functionality in both Windows and Macintosh environments Hardware and software recommendations are listed in PearsonAccess Technology Guidelines: Recommended Hardware and Software

4 Logging In to the ADP Site Account Creation Email is sent to you with login instructions and a hyperlink Click on hyperlink to open initial login page Read and accept Confidentiality Agreement Set new password Logging In Navigate to www.pearsonaccess.com in your browser Click Log into PearsonAccess Enter user name and password and click Login You have only two chances to enter the correct User Name and Password on the login screen On the third unsuccessful login attempt, your account will be locked.

5 To Reset Your Password Navigate to the Login Screen Click on Reset your password Link Enter your user name and email address, and then click Reset Password An email containing instructions on how to set up a new password will be sent to your email address Resetting Your Password

6 PearsonAccess Quick Start The Quick Start Guide is found in the ADP User’s Guide in the User Documentation Area on the Support page.

7 PearsonAccess Quick Start

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9 Becoming Familiar with Screen Layouts Global navigation links Tabs and subtabs (bold white text shows the current screen) “Breadcrumbs” show the navigation path to the current screen Test administration name Current organization

10 Your Account To reset your password Click Reset Password Enter the old and new password Click Save Password Expiration PearsonAccess will periodically expire your password You will be notified on login that your password is pending expiration Pearson recommends you change your password when notified at login If your password expires before it is reset you will need to have it reset in order to log in to the system Edit Name or Email Address Click Edit, make the changes, and then click Save

11 Administrative Management User Accounts A user account is the primary method for controlling access to the system and maintaining security of data A user is an educator, test administrator, teacher, or other person who has been given a PearsonAccess user account Viewing User Accounts Go to Administrative Management > View User Accounts The View User Accounts screen shows a list of user accounts that you can view and edit. The accounts you see are based on your own user role and on the organization that is listed in the Current Organization field.

12 Administrative Management About User Accounts What are “roles”? When user accounts are created, the user is assigned one or more roles, such as District Test Coordinator, School Test Coordinator, etc. Each role has a set of permissions associated with it. How do I know which permissions are associated with a role? See the User Roles and Permissions document in the User Documentation area of the Support page. What does “locked” or “unlocked” in the Status column mean? A locked account prohibits the user from logging in to the system. An unlocked account means that the user can log in to the system.

13 Administrative Management Creating New User Accounts Go to Administrative Management > View User Accounts Click New User to go to the New User Account screen Enter the required demographic information As an option, you can specify an account Start Date and End Date. If you choose this option, the user can log in only during the specified time frame. Note: A user account will expire at 1:00 a.m. on the End Date. Select a user role (or roles) for the new user Select an organization (or organizations) for the new user You can select organizations at different levels of the hierarchy Click Save After you click Save, a notification is automatically sent to that user’s email address

14 Administrative Management Viewing or editing a user account Click on a user ID in the User ID column on the View User Accounts screen to go to that user’s User Account Details screen. Click Edit to make changes to the user account. Click Save to save the changes Each role has a set of permissions associated with it. Locking or unlocking a user account Select the check box for the user on the View User Accounts screen. Click Mark User As Select “locked” or “unlocked” in the drop-down list. Click “Yes” on the Confirmation screen. Resetting a user password Select the check box for the user. Click Reset Password After you reset a user’s password, an email notification is sent to that user. The email contains instructions for defining a new password

15 Organizations Definition Is an entity in the organizational hierarchy State, district, or school To view your organization details Click on Organizations->View Organization-> Click on your organization name Contacts Personnel designated to serve as the point of contact between the organization and Pearson To view contact details Click the Contacts tab to go to the Contacts screen Click the contact’s name to go to the Contact Details screen To edit contact details Click Edit on the contact details screen, make the changes, click Save To add a contact Click Add Contact, enter the require information, click Save To delete a contact Select the checkbox for the Contact and click Delete

16 Organizations – Responsibilities Verify Shipping and Mailing Contacts Verify the correct contact has been selected to receive materials for this administration: Go to the Organizations tab > View Organizations. Click the name of your district. Click the Test Administrations tab. Click the name of the current administration. Click the Responsibilities tab. Verify the individual in the Bulk Shipment and Mailing fields are correct. If a contact is incorrect, click Edit, choose the correct contact from the drop-down list, and click Save. If the correct contact is not in the drop-down list, add the contact on the Contacts tab.

17 Student Data Definition of Student Data Student data refers to student demographic data and other test-related information about individual students. Student data must be uploaded or entered into the system before students can be registered for a test, placed into test sessions (online) or receive a pre-ID student label (paper). Some student data is entered at the state level, and districts and schools will not need to load student data.

18 Test Setup Primary test setup activities Participation counts are used for ordering test materials for paper and online testing. The Enter Administration Details screen is used to verify testing dates to ensure materials are delivered on time. The Orders screen is used to order additional materials after the participation count window is closed.

19 Test Setup – Participation Counts and Administration Details Entering Participation Counts Go to Test Setup > Participation Counts. Click on the school name to open the participation counts screen. Enter the participation counts in the appropriate rows and columns. Click Save. To view participation counts summary reports, click Reports on the Participation Counts overview screen and select the “Participation Count Totals” from the drop-down list. Entering or Verifying Test End Dates Go to Test Setup > Enter Administration Details Enter your test administration dates. Click Save. The dates provided on this screen are used to determine when materials need to be shipped so that they are received in advance of the testing dates.

20 Test Setup - Orders Orders Functionality You use Orders to order additional paper materials (short shipments, missing materials, etc.). Please contact Pearson to order additional online tests. You can also check on the status of existing orders and track order shipments. The main method for ordering materials is by entering participation counts during test setup (see Test Setup > Participation Counts). Use the Order function only if you need more materials than originally ordered. Material orders can be restricted by date and time. Only materials that can be ordered within the date and time established for additional orders will be displayed online for ordering.

21 Test Setup - Orders To View Orders Click the Orders link in the navigation bar at the top of the screen to go to the Orders screen To View an Individual Order Click the order name in the Order column to view the items ordered. Click the Shipping Details tab to view shipping information. Click View in the Shipment column to view shipment information. If the order has not yet been approved, you will see limited shipping details. If the order has been approved and shipped, click on a tracking number in the Tracking Number column to go to the shipper’s tracking page. Click the Shipment Confirmation tab to view confirmation information (if the order has been shipped and received). Click Edit to enter a shipment receipt data and to indicate whether there was a problem with the shipment.

22 Test Setup - Orders Ordering additional materials Click Order Additional Materials to go to the Order Additional Materials screen. Enter (or verify) the required shipping information, and then click Next. Enter a quantity in the Quantity column for each type of test material that you want to order, and then click Next. Review the order, and then click Submit Order to submit the order. You will see a message confirming that your order was submitted.

23 Test Setup - Orders Viewing reports of order activity Click Reports on the Orders screen and select a report from the drop-down list. Tracking shipments to Pearson Select “View By: Shipments to Pearson” on the Orders screen. Click a tracking number in the Tracking Number column to go to the shipper’s tracking page. The shipper’s tracking page will open in a new browser window.

24 Test Management Primary test management activities Student registration is used for registering students (for paper and online testing) and generating pre-ID labels (for paper testing). All students who are testing should be registered. Students included in the student data upload are automatically registered. Managing test sessions is used during online testing for creating, viewing, starting, monitoring, and stopping online test sessions. Resolving student test alerts is used for resolving data problems that are discovered during the scanning process (for paper testing). Some states resolve student test alerts at the state level, and districts and schools will not need to resolve alerts.

25 Test Results Published Reports Published reports are pre-generated reports and data extracts available for viewing, download, and printing. To view a published report Go to Test Results > Published Reports to see a list of available reports. Select the View By radio button. Click the Organization Name to see a list of reports for that organization. Click the Report Name to view the report.

26 Questions?


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